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Accounts Payable Specialist

3 months ago

Rutherford, United States Genpro Inc. Full time

Genpro Inc. has lived on the pulse of the freight marketplace, deploying smart solutions that keep our customers moving forward. Our focus every day is to provide cost-effective solutions, maintain clear and transparent communications, and be the go-to, reliable logistics provider. From expedited services for perishable products, to drop-trailer projects during surges, to optimizing your inbound network to control costs - our innovation provides the solution.


Job Overview:

Genpro is currently seeking a highly organized Accounts Payable Specialist to provide assistance to our accounts payable department and ensure its efficient operation. This position, reporting directly to the Financial Controller, will play a crucial role in maintaining and enhancing the payables process, ensuring timely and accurate payments to vendors and affiliated partners.

The primary duty of the Accounts Payable Specialist is to provide exceptional assistance to the departments and entities we cater to, while maintaining a strong work ethic and the ability to prioritize effectively. The ideal candidate should have previous experience in payables, advanced skills in Excel, exceptional customer service skills, and a strong understanding of accounting principles.


ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Vendor Coordination - build trustworthy relationships with our carriers, handling phone calls and emails from carriers, and factoring companies to verify load rates, remit addresses, and address any additional issues related to the load.
  • Audits PODs for carriers notations indicating OS&D (over, shortage, damage).
  • Entering the necessary information and forward all documentation to the Claims Manager.
  • Participating in the full cycle of accounts payable processing of carriers' invoices.
  • Invoice Processing
  • Ensure receipt, scanning, verification, and updating carrier load documents and invoices as needed.
  • Confirm proper application of carrier advances and other associated fees.
  • Receiving and verifying invoices, check requests, and expense reports.
  • Monitoring accounts to ensure vendor payments are timely and minimize the risk of delinquency charges to the company.
  • Identifying, researching, and resolving invoice discrepancies.
  • Performs additional tasks as necessary.


QUALIFICATIONS:

  • Associates degree in accounting, finance, or a related major, preferred but not required
  • Minimum 5+ years of relevant experience in an Accounts payable environment.
  • Excellent organizational and project management skills, with the ability to handle multiple priorities and deadlines.
  • Logistics experience preferred.
  • Demonstrated advanced analytical thinking skills.
  • Collaborative with colleagues and excellent interpersonal skills.
  • Exceptional written and verbal communication skills.
  • Advanced proficiency in Excel (PivotTable & VLOOKUP) and Word for analysis and business correspondence.
  • Demonstrated knowledge of transportation industry rules and regulations preferred not required.
  • Turvo experience preferred but not required.



You’ll truly appreciate what Genpro Inc. has to offer:

Exceptional Culture - We prioritize connection through our quarterly town hall meetings, monthly festivities, and holiday gatherings, fostering a strong sense of community.

Diversity & Inclusion - We value the unique perspectives of each team member, believing that this diversity is essential for a collaborative atmosphere filled with innovative ideas.

Opportunities for Growth - Our hire-to-retire philosophy ensures that employees have unparalleled chances for career progression and professional growth.

Rewarding Referral Program - Our team loves what they do, and there’s nothing better than inviting friends to join in on the excitement

Employee-Focused Organization - Our team members are central to our mission, and we believe that a satisfied and engaged team delivers exceptional performance.

Additional Benefits - We provide a competitive PTO, health/dental/vision coverage, and a 401K match.



Genpro Inc. provides equal employment opportunity to all persons without regard to race, color, religion, creed, age, marital status, sexual orientation, gender identity or expression, citizenship status, national origin, ethnicity, military/veteran status, or disability which can be reasonably accommodated without undue hardship, or any other classification protected by law. This applies to all terms and conditions of employment including recruitment, hiring, compensation, training, promotions, terminations, layoffs, transfers, and leaves of absence.