Administrative Support Specialist

3 weeks ago


Rutherford, New Jersey, United States Kumon North America, Inc. Full time

About the Role

The Administrative Support Specialist provides critical support to Kumon University by coordinating onsite, off-site, and virtual trainings/meetings. This role involves handling inquiries via phone, email, and face-to-face, and providing information about the organization to the public and visitors. The successful candidate will form strong relationships with local vendors, resolve issues efficiently, and protect the interests of all parties.

Key Responsibilities

  • Coordinate both onsite and offsite trainings (approximately 25-30 annually)
  • Communicate with trainees and training teams (email, phone, face-to-face)
  • Ensure all communications are up-to-date and accurate
  • Track training invitations/registrations/attendance
  • Communicate with staff outside of team to answer questions and provide clarification on training process/protocol
  • Review trainee homework assignments (virtually)
  • Utilize Learning Management System (Cornerstone)
  • Grade Math & Reading Achievement Tests (virtually)
  • Communicate with hotels, transportation companies, and other travel-related companies
  • Liaison for facilities management

Additional Responsibilities

  • Communicate with building management for repairs & maintenance
  • Identify and communicate with contractors, when needed
  • Handle incoming mail/packages; identify what teams/departments they are intended for
  • Order office-related items (stationery, kitchen/café-related items)
  • Handle incoming phone calls and voicemails to company headquarters
  • Greet visitors and contact staff members as necessary
  • Point-of-contact for facilities management
  • Oversee company's Office Depot account
  • Communicate with office-cleaning services
  • General responsibilities required for efficient day-to-day office operations
  • Other miscellaneous projects as needed

Benefits

Kumon offers a comprehensive total compensation package, including quality medical, dental, and vision coverage, prescription drug plan, 401k retirement savings plan, flexible spending accounts, basic life insurance, and short- and long-term disability plans. The company also provides plentiful paid time off, company-paid holidays, career development opportunities, and an employee assistance program.


  • Office Administrator

    3 weeks ago


    Rutherford, New Jersey, United States Triveni Group LLP Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Triveni Group LLP. As an Office Administrator, you will be responsible for managing the efficient operation of our office while providing high-level support to our executive team.Key ResponsibilitiesManage office supplies inventory and place orders as...

  • Support Specialist

    4 weeks ago


    East Rutherford, New Jersey, United States ASun Star Full time

    Job Summary:The ASun Star organization is seeking a highly skilled Support Specialist to provide in-home services to youth under the age of 21 with intellectual and/or developmental disabilities. This role requires a strong ability to implement interventions in Individual Support Plans, teach skills to the youth, and train parents/guardians in the...


  • Rutherford, New Jersey, United States American Dream Full time

    Job SummaryThe Automation Systems Specialist will work closely with the Product and Engineering team to learn system administration, configuration tasks, and drive process improvement within the organization. This role blends technical and business analysis responsibilities, focusing on defining and deploying better workflows and, over time, building...


  • Rutherford, New Jersey, United States SCA Health Full time

    OverviewAt SCA Health, we're dedicated to delivering high-quality patient care and exceptional experiences. With our dynamic group of physician-driven, specialty care businesses, we're shaping the future of healthcare. Our innovative approach enables us to support our partners as they navigate the complex healthcare environment, all while providing...


  • Rutherford, New Jersey, United States SCA Health Full time

    Job SummaryAt SCA Health, we are seeking a skilled Registered Nurse (RN) to join our team as a PreOp PACU Specialist. This is an exciting opportunity to work in a dynamic environment where you will be responsible for providing high-quality patient care in the perioperative setting.ResponsibilitiesAs a PreOp PACU Specialist, you will be responsible for...

  • Nurse Specialist

    4 weeks ago


    Rutherford, New Jersey, United States BAYADA Home Health Care Full time

    BAYADA Home Health Care is seeking a skilled Nurse Specialist to provide high-quality care to clients in their homes.As a Private Duty RN, you will have the opportunity to work one-on-one with clients, providing personalized care and support.Our team at BAYADA Home Health Care is dedicated to delivering exceptional care and making a positive impact in the...


  • East Rutherford, New Jersey, United States American Dream Full time

    American Dream is seeking a highly skilled Automation Systems Specialist to join our team. As a key member of our Product and Engineering team, you will be responsible for learning system administration, configuration tasks, and driving process improvement within the organization.Key Responsibilities:Learn and manage system administrative and configuration...


  • East Rutherford, New Jersey, United States Asun Star Consulting, INC Full time

    Job Title: Medication Management SpecialistWe are seeking a highly skilled Medication Management Specialist to provide expert advice and guidance to healthcare professionals and patients on medication management.Key Responsibilities:Develop and implement medication management plans for patients.Conduct medication reviews and assessments.Provide education and...


  • Rutherford, New Jersey, United States Mall of America Full time

    American Dream is a world-class entertainment, retail, and dining destination, featuring over 3 million square feet of unparalleled experiences just minutes away from New York City in East Rutherford, New Jersey.The Automation Systems Engineer will work closely with the Product and Engineering team to learn system administration, configuration tasks, and...


  • Rutherford, New Jersey, United States Unicity Healthcare Full time

    At Unicity Homecare, we prioritize our clients' quality of life. Our commitment to excellence has driven our consistent growth over the past decade. We're seeking a driven and energetic Registered Nurse to join our team as a Weekend On-Call Home Care Specialist.Key Responsibilities:Perform on-call duties 1-2 weekends per monthConduct initial assessments for...


  • Rutherford, New Jersey, United States Giesecke+Devrient Full time

    Job SummaryA Level III Field Service Technician will utilize their technical expertise and independent judgment to provide on-site servicing, installation, and repair of complex electromechanical equipment. This role is crucial in maintaining high customer satisfaction through data-driven tools, proactive attention to customer needs, and positive...


  • Rutherford, New Jersey, United States Raphael and Associates Full time

    Company Overview:Raphael & Associates is a third-party administrator and independent claims adjusting company with a global presence. We adapt to the demands of a dynamic market and tailor our services to meet the unique needs of our clients. Our mission is to provide exceptional service, retain top talent, and leverage the best technology in the...


  • Rutherford, New Jersey, United States Mindlance Full time

    Job SummaryThe Cloud Security Operations team at Mindlance is seeking a skilled Cybersecurity Analyst - Cloud Security to join our team. As a key member of our team, you will be responsible for driving cyber security services and solutions to enable us to securely adopt Private, Hybrid, and Public Cloud platforms. This role will involve liaising between...

  • Skincare Specialist

    4 weeks ago


    East Rutherford, New Jersey, United States Massage Envy Full time

    Unlock Your Potential as a Skincare SpecialistAre you passionate about helping clients achieve their skincare goals? Do you have a minimum of 500 hours of skincare education and a passion for delivering exceptional service? We're seeking a skilled Skincare Specialist to join our team at Massage Envy East Rutherford!Perks & BenefitsCompetitive base pay plus...


  • Rutherford, New Jersey, United States Raphael and Associates Full time

    Raphael & Associates is a third-party claims administrator and independent claims adjusting company internationally recognized for exceptional service.We tailor our services to our clients' specific needs, adapting to the demands of a dynamic market.Our mission is to provide outstanding service, retain extraordinary professionals, and utilize the best...


  • East Rutherford, New Jersey, United States Data Processing Resources Full time

    PkMS/RLM System AdministratorData Processing Resources seeks a skilled PkMS/RLM System Administrator to assist the Distribution Center Director with day-to-day operations and improvement initiatives. The ideal candidate will help plan and implement new projects, features, and functions to enhance the efficiency and productivity of the distribution center.Key...

  • Executive Assistant

    4 weeks ago


    Rutherford, New Jersey, United States Triveni Group LLP Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at Triveni Group LLP. As an Executive Assistant, you will be responsible for providing administrative support to our senior executives, ensuring the smooth operation of our office, and maintaining a high level of discretion and confidentiality.Key...


  • Rutherford, New Jersey, United States SCA Health Full time

    OverviewSCA Health is a dynamic organization that supports physician specialists in delivering high-quality patient care. Our team is dedicated to creating value in specialty care by aligning physicians, health plans, and health systems around a common goal. We participate in an integrated care delivery system that enables us to support our partners as they...


  • Rutherford, New Jersey, United States Olesky Full time

    Breast Surgeon Position OverviewOlesky is recruiting for a Board Certified General Surgeon MD., specializing in Breast Surgery. The ideal candidate will be fellowship trained and have a focus on Breast Surgery for a busy community hospital.The Cancer Center has established an affiliate agreement with John Theurer Cancer Center at Hackensack University...

  • Nurse Specialist

    4 weeks ago


    Rutherford, New Jersey, United States BAYADA Home Health Care Full time

    Job Description & RequirementsBAYADA Home Health Care is seeking a skilled Registered Nurse (RN) for a nursing job in a supportive environment.Specialty: Private DutyDiscipline: RNDuration: OngoingEmployment Type: StaffAs a Registered Nurse with BAYADA, you will have the opportunity to provide one-on-one care to clients in the comfort of their own homes. Our...