Executive Assistant

4 days ago

Lakeland, United States REHQ Full time

We are a rapidly growing company and can provide the potential for growth that a normal company cannot. If you are highly motivated, extremely organized, detail-oriented, and thrive in a fast-paced environment, we would love to hear from you.


About us

REHQ (Pronounced Wreck) is a Software Startup Company located in Downtown Lakeland, FL.


We help Commercial Real Estate Brokers streamline Outbound Business Development Activities through our Software.


We believe that we have a massive opportunity in front of us to re-shape the Commercial Real Estate industry through our technology, and we wake up incredibly excited every day to come into the office and make that dream become a reality through our hard work, and dedication to serving our customers.


We are looking for a hire that wants to devote themselves to something greater than themself, and buy-in to the long term company vision.


Our work environment includes:

  • Rapid growth
  • Fast-Paced
  • Downtown Location
  • Modern office space


Responsibilities:


To sum up the roles and responsibilities for this role, we are looking for a "2nd Brain" to our Founder & CEO.


Task Coordination: Coordinate and oversee various tasks and projects, delegating to appropriate team members or external resources as necessary.

Task Prioritization: Assist in prioritizing tasks, making informed decisions, and managing time effectively.

Problem Solving: Be proactive in identifying and resolving issues or obstacles that may impede productivity.

Adaptability: Be prepared to take on new tasks and responsibilities as the entrepreneur's needs evolve and the business grows.

Calendar Management: Maintain and organize schedule, including appointments, meetings, and travel arrangements, to ensure efficient time management.

Email and Communication: Manage and respond to emails, inquiries, and correspondence, ensuring timely and appropriate responses.

Information Management: Gather, organize, and prepare information and reports including research, data analysis, and presentations.

Meeting Support: Prepare meeting agendas, take meeting minutes, and follow up on action items to keep projects and initiatives on track.

Client Relations: Support in managing relationships with clients, partners, and other professionals to ensure all projects & communication for tasks are moving forward.



Skills:

- Strong organizational skills with the ability to multitask and prioritize effectively

- Thrives in a fast-moving environment with multiple moving parts

- Experience as a personal assistant or executive assistant preferred

- Excellent computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Drive, Social Media Platforms & CRM's

- Detail-oriented with strong problem-solving skills

- Extremely well organized

- Excellent written and verbal communication skills

- Ability to work independently with minimal supervision


Must be someone that can find a way & figure things out independently and also come with batteries included


Qualifications:

  • Proficient in Microsoft Office & Google suite
  • Experience in managing multiple priorities, administrative coordination, and logistics
  • Well-organized, detail-oriented, ability to multi-task with great follow-up skills
  • Strong written and verbal communication skills



Please submit your resume and details about your relevant experience.

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