Facilities Assistant

2 weeks ago

Fairfax, United States ROCS Grad Staffing Full time

Overview:

Reports to the Facilities & Resources Administrator, acting as liaison between all parties and the Conservancy, initial reviewer of contracts, notices, and invoices. Responsible for all work order processing including scheduling and follow up with homeowners, internal staff, or contractors. Performs inspections and maintains office files.


Responsibilities:

  • Weekly Accounts Payable Processing, including reconciling any discrepancies.
  • Prepares Open Space Staff Report, performed bi-monthly.
  • Daily Work Order Oversight includes those related to County (VDOT, Dominion Energy, etc.) maintenance items.
  • Acts as liaison on all Facilities & Resources matters between BCC departments, Board of Trustees, Cluster Representatives, Homeowners, Third Party Contractors, and Open Space and other BCC Committees.
  • Performs weekly inspections, further defined at the end of this position description.
  • Maintains all drawings and surveys electronically and physical copies.
  • Oversight of Tennis Call reservation system.
  • Quarterly maintenance of Facilities & Resources files on F Drive and in office, may include high volume copying and scanning.
  • Request, organize, and update as needed contracts and certificates of insurance.
  • Receives all visitors to the Facilities & Resources Department.
  • Create and maintain Facilities & Resources training manuals.
  • Generates HOA notices specific to open space projects (providing scope of work and service dates.
  • Creates ARB and Open Space applications for review and approvals.
  • Notifies Open Space Committee and impacted residents, when applicable, of tree removal projects.
  • Assist with Burke Centre Festival as needed.
  • Contract processing and quality control, including verification that all contracts are valid before work commences. Verification includes signatures, business license, W9, and certificate of insurance copies (certificate of insurance must list Burke Centre Conservancy as an additional insured).
  • Facilitates resolutions to homeowner complaints and concerns.

Qualifications:

  • 1-2 years property management experience preferred in a similar role.
  • 1 – 2 years customer experience desired.
  • Knowledge of basic accounting principles.
  • Must be organized and detail oriented.
  • The ability to multi-task and work independently is a key component of the position.
  • Must have a valid driver’s license and willing to use personal vehicle for site inspections and meetings.
  • Must be able to participate in evening meetings onsite and via Zoom.
  • Basic to intermediate knowledge of Microsoft Office platform is desired as well as experience entering work orders in Enumerate (formerly TOP’s).
  • Bilingual (Spanish and English) is desirable not necessary.

Physical Requirements:

  • Normal or corrected vision and hearing.
  • Physically able to lift at least 60 lbs. and carry that weight at least 25 feet.
  • Stamina to walk more than 5 miles daily.
  • Ability to negotiate difficult terrain and walk-up hills.
  • Ability to communicate with others effectively in written and oral formats.
  • Must be able to withstand working outside in high heat or cold conditions.

About our Association:


We are a large homeowner association that has over five thousand homes to manage as well as five buildings. This is a great opportunity for someone to grow within the community management industry.

  • Assistant Facilities Technician

    4 weeks ago

    Fairfax, United States Advanced Building Services Full time

    Position: Assistant Facilities TechnicianIn this role, you will assist chief engineer as needed, assist building manager as needed. The duties listed below do not encompass all aspects of job duties, requirements. Prioritizing duties will depend on the events of the day. Hours are M-F 8am-4:30pm. Requires 1-3 years of related experience.Be prepared for...

  • Facilities Maintenance Specialist

    2 weeks ago

    Fairfax, Virginia, United States Azure Summit Technology Full time

    Azure Summit Technology is a leading developer of high-performance RF hardware, firmware, and software products. Our team of experts designs and delivers innovative, practical, multi-function RF systems solutions that address emerging missions of national importance for customers across the Department of Defense.We are seeking a highly skilled Facilities...

  • LPN/RN Charge Nurse

    1 month ago

    Fairfax, United States Medical Facilities of America Full time

    LPN/RN Duties and Responsibilities for LPN  Licensed Practical Nurse/RN Registered Nurse : Provides nursing care to patients as assigned.  Administers and records medications and treatments as assigned. Prepares for and assists Physicians and others with diagnostic procedures and treatments. Reinforce supports and provides health care...

  • Receptionist

    4 months ago

    Fairfax, United States Medical Facilities of America Full time

    POSITION SUMMARY The Service Ambassador creates a warm and welcoming environment in the lobby by smiling, greeting visitors by name, and learning about guests. Coordinates a fond farewell celebrating discharging patient. GENERAL RESPONSIBILITIES •Creates a warm, welcoming lobby environment by addressing visitors by name and learning about them. •Answers...

  • PT - Skilled Nursing Facility - SNF - Physical Therapist

    3 weeks ago

    Fairfax, United States Pioneer Healthcare Services Full time

    PT - Skilled Nursing Facility - SNF - Physical Therapist Job Description: Tired of Recruiters not listening to your needs? Call Pioneer Healthcare today and experience the difference.. Pioneer Healthcare Services is currently seeking a(n) PT for a 13 week contract in FAIRFAX, VA. We are seeking a PT with the skills to blaze a new trail in providing superior...

  • Consulting Engineer- Nuclear Facilities

    2 weeks ago

    Fairfax, United States JENSEN HUGHES Full time

    Consulting Engineer- Nuclear Facilities Fairfax, Virginia, United States Company Overview Jensen Hughes, a leading consulting firm specializing in risk analysis and engineering solutions, is actively seeking talented mid and senior-level engineers with a strong background in Probabilistic Risk Analysis (PRA) or other risk-based projects. This position...

  • Consulting Engineer- Nuclear Facilities

    2 weeks ago

    Fairfax, United States JENSEN HUGHES Full time

    Consulting Engineer- Nuclear Facilities Fairfax, Virginia, United States Company Overview Jensen Hughes, a leading consulting firm specializing in risk analysis and engineering solutions, is actively seeking talented mid and senior-level engineers with a strong background in Probabilistic Risk Analysis (PRA) or other risk-based projects. This position...

  • Consulting Engineer- Nuclear Facilities

    5 days ago

    Fairfax, United States JENSEN HUGHES Full time

    Consulting Engineer- Nuclear Facilities Fairfax, Virginia, United States Company Overview Jensen Hughes, a leading consulting firm specializing in risk analysis and engineering solutions, is actively seeking talented mid and senior-level engineers with a strong background in Probabilistic Risk Analysis (PRA) or other risk-based projects. This position will...

  • Consulting Engineer- Nuclear Facilities

    6 days ago

    Fairfax, United States JENSEN HUGHES Full time

    Consulting Engineer- Nuclear Facilities Fairfax, Virginia, United States Company Overview Jensen Hughes, a leading consulting firm specializing in risk analysis and engineering solutions, is actively seeking talented mid and senior-level engineers with a strong background in Probabilistic Risk Analysis (PRA) or other risk-based projects. This position will...

  • Physician Assistant

    3 days ago

    Fairfax, United States Inova Health System Full time

    The Gastroenterology Advanced Practice Provider (Nurse Practitioner/ Physician Assistant) will provide inpatient/Outpatient support to the gastroenterology service and work directly with the gastroenterology providers The GI APP will primary service managing the acute hospitalization related to GI disease processes. Inova is consistently ranked a national...

  • Medical Assistant

    2 months ago

    Fairfax, United States Concentra Full time

    Overview:Are you ready to take your career to new heights? At Concentra, you will be a vital member of our patient care team and play a crucial role in providing exceptional care to our patients. Our mission is to improve the health of America's workforce, one patient at a time. Join us at Concentra and see how your clinical competency and compassion can...

  • Administrative Assistant

    5 days ago

    Fairfax, United States Amergis Full time

    Amergis Healthcare Staffing is looking for qualified Administrative Assistants to be responsible for a variety of administrative and clerical duties to help improve efficiencies at an organization. The Administrative Assistants will be the initial contact person for patients when they enter the medical office.Responsibilities Candidate will plan and...

  • Administrative Assistant

    2 weeks ago

    Fairfax, United States Amergis Full time

    Amergis Healthcare Staffing is looking for qualified Administrative Assistants to be responsible for a variety of administrative and clerical duties to help improve efficiencies at an organization. The Administrative Assistants will be the initial contact person for patients when they enter the medical office.Responsibilities Candidate will plan and...

  • Admin Assistant- AT

    2 weeks ago

    Fairfax, United States NRI Full time

    General Description Seeking an energetic, personable, dependable individual to join a dynamic team responsible for the management and operations of a large Government campus in Virginia. The Administrative Assistant provides administrative support and assists the on-site team with day-to-day operations. Job duties include general office management, contract...

  • Executive Assistant to CEO

    1 month ago

    Fairfax, United States SD Carter Enterprise LLC Full time

    Job DescriptionJob DescriptionThe Executive Assistant will be responsible for the administrative and organizational management of the CEO’s office. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks, will be exceedingly well organized and flexible, and will enjoy the administrative...

  • Technician Assistant

    2 weeks ago

    Fairfax, United States Inova Health System Full time

    Inova Central Lab is looking for a dedicated Lab Technician Assistant 2 PSC (LTA 2 PSC) to join the team located at 6845 Elm St. #710 McLean, VA 22101: This role will be Full Time, days shift Monday-Friday with Rotating Weekends, Hours may varyInova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also...

  • Assistant Engineer I

    2 weeks ago

    Fairfax, United States Hazen and Sawyer Full time

    Candidate will provide structural design for water and wastewater facility projects. Qualified candidate should have an interest in providing structural design for Industrial Buildings, Pump Stations, Process Basins, and Treatment Facilities. Candidates will work directly with senior level structural engineers providing mentoring opportunities to learn and...

  • Business Office Assistant

    3 days ago

    Fairfax, United States Inova Surgery Center Full time

    Inova Northern Virginia Ambulatory Surgery Center is seeking a Business Office Assistant to join our exceptional team. WORK SCHEDULE: Full-Time 6:00 a.m. - 2:30 p.m. Day shift only, no nights, weekends, call, or holidays ABOUT US: Inova Northern Virginia Ambulatory Surgery Center is conveniently located at 3620 Joseph Siewick Drive, Fairfax, VA 22033, on...

  • Office Assistant

    4 weeks ago

    Fairfax, United States CHS Inc Full time

    CHS Inc. is a leading global agribusiness owned by farmers, ranchers and cooperatives across the United States that provides grain, food and energy resources to businesses and consumers around the world. We serve agriculture customers and consumers across the United States and around the world. Most of our 10,000 employees are in the United States, but today...

  • Certified Nursing Assistant

    1 month ago

    Fairfax, United States Sevita Full time

    NeuroRestorative, a part of the Sevita family, provides rehabilitation services for people of all ages with brain, spinal cord and medically complex injuries, illnesses and other challenges. In a variety of locations and community-based settings, we offer a range of programs, including vocational and therapy programs, day treatments, and specialized services...