Admin Assistant- AT

5 days ago

Fairfax, United States NRI Full time

General Description
Seeking an energetic, personable, dependable individual to join a dynamic team responsible for the management and operations of a large Government campus in Virginia. The Administrative Assistant provides administrative support and assists the on-site team with day-to-day operations.

Job duties include general office management, contract administration support, coordinating with tenants and vendors, managing visitor access, maintaining various lists and trackers, and assisting with event planning.

Must be comfortable working in a fast-paced environment.

Responsibilities
* Manage all duties associated with the smooth running of the office such as ordering office supplies, submitting IT helpdesk tickets, and coordinating any maintenance needed for office equipment.
* Manage visitor access database and security monitor support. Obtain access information and security monitor requirements from vendors/contractors proactively based on scheduled maintenance and projects.
* Process facilities, furniture and custodial work order requests.
* Prepare vendor agreements, process invoices and track payments in Nexus Payable.
* Update meeting documents, look out calendars, and weekly tracking logs and other trackers (i.e. annual carpet and window cleaning schedules). Print and distribute meeting documents and financial packages.
* Assist with scheduling and coordination of contract services such as landscaping, trash removal, pest control, door maintenance, wood and metal maintenance, interior plant maintenance.
* Assist with property management inspections.
* Coordinate elevator inspections and other inspections with Fairfax County and other agencies.
* Coordinate fuel deliveries and radio repairs.
* Maintain generator run hour log and other environmental documentation.
* Plan and coordinate engineer/custodial appreciation events, and other special events.
* Keep up to date emergency contact list and vendors' list.
* Maintain well organized electronic records

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