Site Development Coordinator

4 months ago

Houston, United States WGA Consulting Engineers Full time

WGA is a Texas-based professional consulting firm that was founded in 2007, WGA has experienced steady growth in a competitive market. This expansion is a result of our strong commitment to our clients providing them with the highest quality of work and service. We built our practice on the foundational beliefs that creative design drives successful projects, and that collaborative working relationships with municipalities, permitting authorities and local and state agencies yield tangible results throughout the development process. Our extensive range of experience includes industrial, commercial, large mixed-use, hospitality, healthcare, education, municipal and multi- and single-family residential projects. From large-scale industrial projects to preliminary feasibility studies, our goal is to provide value through creative and cost-effective design solutions. We have 4 locations across Texas: Houston, The Woodlands, Austin and San Antonio.


Responsibilities

The Site Development Coordinator position is responsible for oversight, planning, and coordination of a wide range of entitlement, scheduling, estimating, engineering, platting and construction management tasks and activities. This department reports directly to the Site Development Department.

Responsibilities:

  • Manages Site Development projects to include planning, coordinating, organizing, scheduling, and monitoring work and project progress including:
  • Maintains active liaison with developers and project managers, consultants, and contractors.
  • Coordinates project development activities with other internal departments and outside agencies.
  • Responds to client’s requests in a professional and timely manner, to ensure customer satisfaction to the greatest extent possible.
  • Assists in conducting research, composing memos and letters, and preparing presentations to include materials for management, City Council, and the public for purposes of legislative, municipal, or community relations.
  • Conducts research and preparation of materials to assist with implementation of strategic priorities and visions.
  • Assists in the development of departmental methods and procedures by creating, maintaining, and updating databases, spreadsheets, and other organizational tools.
  • Attends meetings in various locations such as job sites, at City or County offices, City or County Council meetings for specific projects and general site development knowledge.
  • Assist with review, quality control, and coordination of submittal packages including permit applications, consultant studies, plans, plats, easements, and other project related documents.
  • Attend submittal meetings or pick-ups/drop-offs.
  • Engage into the company’s electronic and hard copy file structures and ongoing organizational needs. Essential duties to include: saving new files on SharePoint in correct location using correct file naming, minimizing duplications. Train team members on file creation and management on a go forward basis, including integration of new technologies, and reducing redundancy, and increasing team efficiency. It is critical to maintain consistency, reliability, and immediate access to files and paperwork generated through the acquisition and development process. This will require a keen focus on every detail associated with maintaining hundreds of files in a consistent fashion across multiple projects and team members. This may also entail launching and training employees on updated processes, and monitoring and reporting on an ongoing basis.
  • Work with the Site Development Managers to maintain and establish project schedules to attain project entitlements, plan approval, plat recordation and project closeout.
  • Controlling and reporting on the project schedule.
  • Ensuring deadlines are met.
  • Maintain integrity of schedules, monitor project progress, and handle any issues that arise.
  • Communicate with other departments on scheduling requirements during development phase to optimize efficiencies on bringing product to market.
  • Perform other duties as assigned.
  • Assisting and supporting the project manager.
  • Preparing presentations to update senior management on the project’s progress and showcase the project’s value.
  • Delegating specific tasks to team members when appropriate.
  • Looking for ways to increase the project’s profitability and reduce expenses where possible.
  • Providing administrative support.
  • Organizing project team meetings and recording minutes.
  • Liaising with clients to determine the project’s objectives.
  • Handling financial queries including invoicing, contract status and budgets.
  • Coordinate project management activities, resources, equipment, and information
  • Ensure that clients’ needs are met as projects evolve.
  • Act as the point of contact and communicate project status to all participants.
  • Work with the Project Manager to eliminate conflicts and roadblocks to success.
  • Create and maintain comprehensive project documentation, plans and reports.
  • Ensure standards and requirements are met through conducting quality assurance tests.


Qualifications

  • Bachelor's degree, preferred.
  • 3+ years of relevant experience within the Civil Engineering industry.
  • Excellent communication, interpersonal, and leadership skills.
  • Knowledge of industry standards, regulations, and best practices.


EEO STATEMENT

WGA, LLP is committed to providing equal opportunity to all qualified applicants and its employees. The Company strictly prohibits all discrimination on the basis of race, ancestry, color, age, national origin, ethnicity, religious creed or belief, physical or mental disability, marital or familial status, legally protected medical condition, genetic information, military or veteran status, sex, gender, sexual orientation, citizenship status, protected activity or any other status or classification protected by applicable federal, state, and/or local laws.


NOTICE TO THIRD PARTY AGENCIES: Please note that WGA, LLP does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, WGA, LLP will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, WGA, LLP explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of WGA, LLP.

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