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Full-Time Entry Level Legal assistant

2 months ago

Boston, United States Law Office of Adrienne J Vaughan Full time

Immigration attorney with a busy employment and family-based practice has an opening for a full-time entry level legal assistant to join our four member team. Must have a positive attitude and be able to multitask while monitoring deadlines, be responsive to teammates and clients, and take responsibility for cases under direction of senior legal assistant and attorney. Extensive client contact via email, Zoom and telephone. Some limited in person meetings. Requires initiative to accomplish objectives and enthusiasm for the role and as an advocate for each client.

Job duties include:

  • Under direction of Senior Legal Assistant, corresponding with clients to timely send questionnaires and checklists on immigration cases; reviewing client documents against case requirements.
  • Maintaining an active caseload of cases and taking responsibility for timely actions under supervision of attorney.
  • Attend weekly case meetings and be prepared to summarize cases with deadlines and action steps to complete case.
  • Provide a high level of customer service and ensure timely responses and client satisfaction at all times.
  • Entering client data into immigration software and drafting immigration forms using that data.
  • Writing cover letters and brief writing summary documents in Microsoft Office.
  • Compiling applications and petitions for submission to government agencies either online or in hard copy.
  • Using government portals to file applications include H1B and green cards for consulates.
  • Corresponding with clients via phone, email, zoom, or in person to request documents or assist with case processing questions.
  • Scheduling zoom calls for attorney and joining to create a summary document and following up on action steps.
  • May include, depending on writing proficiency, more detailed writing assignments summarizing the skills of our clients in furtherance of green cards.
  • May include utilizing online or library materials to research questions for managing attorney.
  • Organizing client documentation and maintaining physical and electronic records in a neat, orderly and complete manner.
  • Additional duties include printing and scanning and preparing documents; drafting and editing cover letters and fee agreements, and other ad hoc tasks.

Qualifications

  • Excellent verbal and written communication skills
  • Strong grammatical proficiency
  • Attention to detail a must
  • Proficiency in Microsoft Office suite
  • Ability to work independently but also collaborate and seek guidance as needed.
  • Proven time management skills and ability to prioritize workload in order to meet deadlines.

Preferred

  • Bachelor's degree
  • Previous office experience
  • Knowledge or interest in US Immigration law.


Position to be based physically in-office at our Boston (West Roxbury district) location for first three months. After probationary period remote flexibility for a maximum two days per week will be considered.


Resume required. Initiative as demonstrated by provision of Cover Letter strongly encouraged.


Apply to hiring manager at contact@ajvimmigrationlaw.com

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