Current jobs related to Executive Coordinator - Chicago - Mack & Associates, Ltd.

  • Executive Director

    1 month ago

    Chicago, Illinois, United States The Batten Group - Executive Search Full time

    {"title": "Executive Director", "subtitle": "Lead the National Anti-Vivisection Society", "content": "The National Anti-Vivisection Society (NAVS) is seeking a visionary Executive Director to lead our organization in promoting greater compassion, respect, and justice for animals. As a respected leader in the field, you will be responsible for fiscal and...

  • Executive Assistant

    2 weeks ago

    Chicago, Illinois, United States Adler University Full time

    The Adler University seeks a highly skilled and organized Executive Assistant & Events Coordinator to provide daily operational support to the Office of the President. This individual will serve as the point of contact to the President and will be responsible for managing the calendar, coordinating events, and providing administrative support.Key...

  • Executive Assistant

    4 weeks ago

    Chicago, Illinois, United States Adler University Full time

    Job SummaryThe Executive Assistant & Events Coordinator provides high-level administrative support to the Office of the President at Adler University. This role requires exceptional organizational skills, attention to detail, and the ability to work in a fast-paced environment.Key ResponsibilitiesManage the President's calendar, including scheduling meetings...

  • Executive Assistant

    2 weeks ago

    Chicago, Illinois, United States Adler University Full time

    The Adler University seeks a highly skilled and organized Executive Assistant & Events Coordinator to provide exceptional support to the Office of the President. This is a unique opportunity to work in a fast-paced environment and contribute to the success of the university.Key Responsibilities:Manage the President's calendar, ensuring seamless coordination...

  • EXECUTIVE COORDINATOR

    5 months ago

    Chicago, United States Sinai Health System Full time

    The Executive Coordinator is responsible for performing administrative and clerical tasks for the Chief Executive Officer to support the executive’s daily and longer term priorities and desired business outcomes. The Executive Coordinators act as a liaison between the executive and other team members and both internal and external stakeholders. The...

  • Human Resources Coordinator

    2 weeks ago

    Chicago, Illinois, United States GLOBAL EXECUTIVE COUNCIL SERVICES Full time

    Job SummaryGLOBAL EXECUTIVE COUNCIL SERVICES seeks a highly skilled Human Resource Specialist to coordinate human resources activities, including employment and employee relations.Key Responsibilities:Administer company-wide human resources policies, procedures, and practices in accordance with corporate objectives and federal and state legal...

  • Executive Assistant Project Coordinator

    2 weeks ago

    Chicago, Illinois, United States Sterling Engineering Inc. Full time

    Job OverviewAs a key member of the Sterling Engineering Inc. team, the Executive Assistant Project Coordinator will play a vital role in supporting the Chief HR Officer and coordinating workflows across the HR leadership team. ResponsibilitiesDevelop and maintain the annual HR planning calendar, ensuring timely updates, actions, and routines.Coordinate...

  • Executive Liaison and Board Coordinator

    4 days ago

    Chicago, Illinois, United States National Asian Pacific American Women's Forum Full time

    Title: Executive Liaison and Board Coordinator Reports to: Chief of Staff Salary: $70,000-$95,000 Work Schedule: Full-time Location: Remote opportunity available with up to 10% travel Date Posted: Not specified National Asian Pacific American Women's Forum (NAPAWF) is a leading organization dedicated to empowering Asian American, Native Hawaiian, and Pacific...

  • Executive Director

    2 months ago

    chicago, United States The Batten Group - Executive Search Full time

    Executive Director About National Anti-Vivisection Society (NAVS)Since 1929, the National Anti-Vivisection Society has been a respected leader in promoting greater compassion, respect, and justice for animals. Through educational and advocacy programs based on credible and compelling ethical, scientific and legal theory, NAVS is dedicated to ending the...

  • Executive Director

    2 months ago

    Chicago, United States The Batten Group - Executive Search Full time

    Executive Director About National Anti-Vivisection Society (NAVS)Since 1929, the National Anti-Vivisection Society has been a respected leader in promoting greater compassion, respect, and justice for animals. Through educational and advocacy programs based on credible and compelling ethical, scientific and legal theory, NAVS is dedicated to ending the...

  • Human Resources Coordinator

    1 month ago

    Chicago, Illinois, United States GLOBAL EXECUTIVE COUNCIL SERVICES Full time

    Job SummaryGlobal Executive Council Services is seeking a highly skilled Human Resource Specialist to coordinate human resources activities, including employment and employee relations. The ideal candidate will have a strong understanding of HR laws and regulations, excellent organizational and problem-solving skills, and the ability to manage priorities and...

  • Human Resources Coordinator

    4 weeks ago

    Chicago, Illinois, United States GLOBAL EXECUTIVE COUNCIL SERVICES Full time

    Job SummaryGlobal Executive Council Services seeks a highly skilled Human Resource Specialist to coordinate human resources activities, including employment and employee relations. The ideal candidate will possess a strong understanding of HR laws and regulations, excellent organizational and problem-solving skills, and the ability to manage priorities and...

  • Human Resources Coordinator

    2 weeks ago

    Chicago, Illinois, United States GLOBAL EXECUTIVE COUNCIL SERVICES Full time

    Job Title: Human Resource SpecialistAt GLOBAL EXECUTIVE COUNCIL SERVICES, we are seeking a highly skilled and experienced Human Resource Specialist to join our team.Job Summary:The Human Resource Specialist will be responsible for coordinating human resources activities, including employment and employee relations. This role will assist with the...

  • Executive Assistant Project Coordinator

    1 month ago

    Chicago, United States Sterling Engineering Full time

    Job Title: Executive Assistant Project CoordinatorLocation: Chicago, ILHybrid: 2 days in the officeTarget Pay Rate: $80K-$100K plus 15% bonusTravel Requirements: 10-15%To be considered: Must have 3+ years of related experience with the food /beverage manufacturing, CPG or manufacturing space to be considered. This role will report to the Chief HR Officer and...

  • Executive Assistant

    2 months ago

    Chicago, United States Adler University Full time

    The Executive Assistant & Events Coordinator provides daily operational support to the Office of the President and serves as the point of contact to the President to both internal and external constituents. Reporting to the Manager, Office of the President and the Chief of Staff, the Executive Assistant & Events Coordinator provides confidential support to...

  • Executive Assistant

    1 month ago

    Chicago, Illinois, United States Chicago Metropolitan Agen Full time

    Job OpportunityChicago Metropolitan Agency for Planning (CMAP) is seeking a highly skilled Executive Assistant to provide exceptional administrative support to the Executive Director and senior staff.The ideal candidate will have a proven track record of supporting executive-level staff, with expertise in office administration, strong attention to detail,...

  • Executive Assistant

    2 weeks ago

    Chicago, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are looking for an Executive Assistant to join our client's team in the non-profit sector. The role will be based in Chicago, Illinois, and offers an exciting opportunity for the right candidate. As an Executive Assistant, you will be responsible for providing high-level executive support, managing calendars, coordinating...

  • Executive Assistant

    2 weeks ago

    Chicago, Illinois, United States JLL Full time

    Unlock Your Potential as an Executive AssistantJLL is seeking a highly skilled and experienced Executive Assistant to support our CFO and Markets Advisory team. As an Executive Assistant, you will be responsible for providing administrative support, managing calendars, coordinating travel, and handling confidential matters with discretion.Key...

  • Executive Assistant

    1 month ago

    Chicago, United States The Equus Group Full time

    Position: Executive AssistantLocation: Chicago, IL About Our Client:Our client is a private equity firm that invests in high-growth, middle-market businesses. With a strong entrepreneurial spirit, they are dedicated to partnering with management teams to create long-term value and success. They are seeking a highly organized and resourceful Executive...

  • Executive Assistant

    1 month ago

    Chicago, United States The Equus Group Full time

    Position: Executive AssistantLocation: Chicago, IL About Our Client:Our client is a private equity firm that invests in high-growth, middle-market businesses. With a strong entrepreneurial spirit, they are dedicated to partnering with management teams to create long-term value and success. They are seeking a highly organized and resourceful Executive...

Executive Coordinator

4 months ago

Chicago, United States Mack & Associates, Ltd. Full time

A top Consumer Packaged Good (CPG) company in Chicago is seeking a dynamic Executive Coordinator to ensure leaders are punctual, organized, and efficient while providing comprehensive support to the entire office. This role is perfect for someone who is naturally hospitable, energetic, and detail-oriented. The position offers a competitive salary of $60-70k depending on experience.


Responsibilities of the Executive Coordinator:

  • Provide high-level administrative support to senior management, including scheduling meetings, managing calendars, preparing reports, and handling confidential information with utmost discretion
  • Lead and manage special projects assigned by senior management, ensuring timely and successful completion of initiatives that drive the company's goals
  • Arrange and assist with travel plans for senior leadership and office staff, ensuring all travel logistics are handled accurately and efficiently
  • Plan and coordinate company events, meetings, and conferences. This includes managing logistics, creating agendas, preparing background materials, and ensuring events run smoothly
  • Organize and host office events, such as happy hours, ensuring all aspects from invitations to cleanup are handled seamlessly
  • Act as a liaison between leadership and staff, as well as between the company and external vendors. Facilitate internal and external communications, draft and review correspondence, reports, and presentations
  • Manage the Event Services Inbox, handling inquiries and coordinating event-related logistics
  • Assume front desk responsibilities when needed, including during reception staff absences
  • Coordinate daily office operations, including maintenance, ordering supplies, and ensuring the office environment is organized and efficient
  • Schedule appointments, arrange meetings, ensure guests are properly managed and escorted, and handle meeting room reservations and meal arrangements
  • Work closely with the IT department to ensure the office's technology infrastructure supports smooth operations. Address any IT-related issues promptly
  • Address and resolve any administrative issues that arise, providing prompt and effective solutions
  • Identify opportunities for process improvements and implement strategies to enhance office efficiency and productivity


Qualifications of the Executive Coordinator:

  • Experience in an administrative role; supporting senior leaders is a plus
  • Proficiency in Microsoft Office; SAP Concur experience is a plus
  • Highly motivated, self-directed, and able to work independently or in teams
  • Excellent organizational and multitasking skills
  • Adaptable in a fast-paced environment with flexible hours
  • Superior communication and interpersonal skills
  • Energetic, empathetic, and positive attitude
  • High level of professionalism and integrity
  • Strong project management skills
  • Illinois driver's license and access to a vehicle are a plus


P-13