Administrative Assistant

1 month ago

Chattanooga, United States The E Group. Full time

Job Title: Sr. Office Assistant

Date Posted: 3/19/2024

Location: Chattanooga, TN

Job Type: Contract Full-Time


Immediate 12 month position available in Chattanooga, TN.


Basic Function:

Provides intermediate level administrative support to a department or Service Center.


Job Requirements:

Answers telephone calls; checks in and escorts visitors; opens and distributes mail; performs word processing and data entry; maintains files; orders supplies; reviews and/or verifies payroll; forwards information to internal departments for processing; performs photocopying as required.

Prepares and enters purchase orders or voucher requests into Oracle and Maximo Financials; tracks paid invoices for budget reconciliation and planning; interfaces with vendors.

Provides customer service, internally and externally; answers routine questions, provides information, resolves or researches issues, provides follow-up.

Performs other support duties specific to functional department.

Maintains spreadsheets and databases; performs queries; compiles data and prepares reports.


Secondary / May or May Not Be Applicable:

Reviews budgeted vs. actual expenses for variances; tracks expenses.

Reconciles corporate credit card statements; enters into Oracle HCM or forwards to Accounts Payable department.

Coordinates meetings; sends invitations and reminders; arranges for refreshments and audio-visual equipment; prepares agendas, documents, and PowerPoint presentations; performs room setup. Plans Service Center Events and Community Volunteer Events

Monitors open and pending work orders.

Serves as central point for information requests and/or information distribution (e.g., announcements, reminders, bulletin boards) pertinent to department or service center.


Education Requirements (Required):

High school diploma or GED


Experience Requirements (Required):

2-4 years support or administrative experience OR

Equivalent academic education and experience


Knowledge, Skills & Abilities (Required):

MS Office Suite – intermediate proficiency

Oracle Financial and Human Resources – basic proficiency

Ability to communicate with all levels of a diverse organization

Flexibility

Attention to detail


Certifications/Licenses:

None required


Behavioral Attributes:

Executing for Results

Collaboration and Building Relationships

Learning and Thinking

Industry Knowledge/Business Acumen

Honoring Corporate Values & Standards


Additional Information:

Working Conditions/Physical Requirements: light duty

Keyboarding = 60-80% Constant

On-call = none

Travel = minimal, as needed

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