Administrative Assistant

2 weeks ago

Plano, United States Computech Corporation Full time

Description:

Accountabilities:

  • Responsible for accounts payable and administrative duties
  • Invoice payment and processing in accordance to company and department financial practices
  • Conduct reconciliations and statement reviews and resolve any discrepancies
  • Proactive tracking and customer alerts for known anticipated payment or warranty concerns
  • Resolve any vendor or customer inquiries
  • Financial and payables reporting to key stakeholders
  • Assist in developing and delivering department reports and scorecards
  • Weekly/Period financial reporting to key stakeholders
  • Develop team and department standard operating procedures and identify improvement opportunities
  • Additional duties as assigned by Manager


Scope of Interactions:

  • 50% Internal – collaboration with field customer, fleet technicians, managers, and payables team
  • 50% External – daily interaction with vendors for payables process and issue resolution

Position Level L03


Qualifications/Requirements:

  • Minimum of 5 years’ experience in admin support and or fleet
  • Ability to effectively communicate in a professional and constructive manner internally and with suppliers
  • Ability to learn and update multiple accounts payable systems
  • Basic knowledge and understanding of private fleet operations with the desire to grow and learn in line of work
  • Must have strong analytical and problem-solving skills in order to formulate effective action plans to deal with issues proactively
  • Collaborate with peers to balance daily workloads and support the business
  • Willingness to embrace change and all other assigned duties for the greater good of the team
  • Produce/review various performance reports to drive results
  • Strong attention to detail
  • Flexible and able to work under pressure to include tight deadlines and multiple projects with strong organizational skills. Able to manage several tasks simultaneously
  • Proactively work to organize, respond to needs and anticipate what is needed by the individuals for whom she/he supports
  • Ability to work independently and within a team with a Team / collaboration based approach to decision making
  • Must have a “Can Do” attitude with a willingness to assist others in completing activities as needed


Key Skills / Experiences:

  • Manage communications through phone, email, fax, mail, etc.
  • Advanced/Proficient Computer Skills (Outlook, Word, Power Point, Excel)
  • Strong passion for customer service and fleet excellence
  • Ability to learn and update multiple accounts payable systems
  • Ability to effectively interact and build a favorable business relationship with internal and external customers
  • Able to assist with account management duties
  • Strong team player and committed to teamwork in all situations
  • Excellent written and oral communications skills
  • Demonstrated ability to leveraging system and tools
  • Strong team player and committed to teamwork in all situations
  • Excellent written and oral communications skills


Additional Details

  • Work Hours : Monday-Friday, 8AM-5PM

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