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Project Assistant

3 months ago

Dallas, United States Brooksource Full time

Project Assistant


Our enterprise engineering, construction, and consulting client is looking for a dedicated individual to join their growing team based in Kansas City, MO. This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information.


Description:

  • Keep and maintain project files.
  • Maintain project e-mail box.
  • Document control - data entry
  • Track projects and produce monthly progress reports.
  • Work with specs, changes, and finalizing.
  • Facilitate questions regarding projects and research information.
  • Maintain tracking system for projects.
  • Record minutes from Project Manager meetings.
  • Answer phones and direct calls.
  • Read and sort incoming mail.
  • Collect bills/invoices.
  • Type memos, correspondence, reports, and other documents.
  • Make travel arrangements.
  • Prepare outgoing mailings and labels, including emails and faxes.
  • Organize and maintain the filing system.
  • Coordinate client or vendor lunches, including set-up and clean-up.
  • Reserve conference rooms; Coordinate with internal support departments.
  • Order and maintain supplies.
  • Arrange equipment maintenance or set-up.
  • Keep the department calendar and roster.
  • Occasional project assistance for managers.
  • Assist in PowerPoint presentations.
  • Utilize Access to store and retrieve data.
  • Help coordinate clerical needs of special projects.
  • Complete weekly timecards.
  • Make copies of printed material.
  • Additional duties as assigned by the supervisor to assist in the overall success of the group and company.


Requirements:

  • Minimum of one to three-year applicable office/clerical experience preferred.
  • Finance or Accounting background preferred.
  • Proficient in Microsoft Word, Excel, Access, Outlook, and PowerPoint required.
  • Self-starter and confident in communicating with a variety of team members.
  • Excellent organizational skills and attention to detail.
  • Strong written/verbal communication skills.
  • Leadership skills.
  • Organizational and analytical/problem-solving skills.
  • Must be within commutable distance - 13737 Noel Road, Suite 700, Dallas, TX