Project Assistant

4 weeks ago


Dallas, United States MAREK Full time
Prepare, organize, and manage all project files, file correspondence, and other related records. Compile and prepare various reports, such as billing, pay applications, job cost and labor. Enter original budget and any updates that occur during the course of the project. Price incoming work orders and invoice or prepare change order request. Create and maintain work order and change order logs. Create and submit customer invoices in a timely manner, along with answering customer questions or problems with invoice. Communicate with project management team on change orders, work orders, labor and material tracking. Create, review, and track customer billing spreadsheets to manage account balances and discover any outstanding debts or other inconsistencies. Work with Credit Department to ensure customer invoices are processed and paid in a timely manner. Work with Payroll Department and Foremen on issues that might occur due to missing or invalid phase codes. Review and track customer subcontract agreements and change orders. Submit Monthly OCIP (Owner Controlled Insurance Program) reporting. Submit Certified Payroll when required. Prepare labor and/or job cost transfers as necessary. Assist fellow team members as needed. Occasional switchboard relief when needed.

Job Requirements

Education

High School Diploma/GED.

Experience

2+ years of related accounting or billing experience. Strong knowledge of standard billing concepts, practices, and procedures.  Able to prioritize and manage workflow of project billing with accuracy and speed. Demonstrated experience with excel formulas, calculations, and spreadsheet management.  Proven customer service skills. Exposure to various accounting systems. (Oracle, JD Edwards,

Skills

Knowledge of the construction industry preferred. Excellent verbal and written communication skills. Ability to collaborate with all levels of management. Strong relationship building skills. Strong numerical and reasoning skills.  Ability to meet deadlines and multi-task in a fast paced environment. Proficiency with Microsoft Office products specifically Outlook, Word, and Excel. Professional attitude and reliable.

Physical Requirements and Work Environment

Work environment is an office setting (Non-Smoking). Ability to work overtime if job demands require.

*We are an Equal Opportunity Employer*



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