Administrative Receptionist
1 month ago
Administrative Receptionist
- Request facility / building management service as needed for office suite.
- Maintain supply room and break rooms and replenish as needed.
- Review office supply and beverage vendor invoices for accuracy and forward to Accounting for processing.
- Coordinate daily Senior Leadership Team lunch orders.
- Handle information and non-routine information and maintain confidentiality.
- Work independently and with the Division Office Manager on special non-recurring and ongoing projects.
- Coordinate new hire onboarding for new hires including processing parking forms, fitness center forms, badge requests, etc.
- Manage Kastle security badge assignments.
- Contribute to building a culture of excellence and employee satisfaction through participation on various employee committees and colleague networks.
- Maintain flexibility in schedule as needed.
- Adapt quickly to new assignments as needed.
- Work as a team to accomplish large-scale projects.
- Serve as City of Houston certified fire warden for office suite.
- Serve as member of Division Social Committee
- Serve as member of Emergency Operations Planning Committee in support of Division Emergency Operations.
- Education: High school diploma required; some college preferred.
- Experience: Minimum three years relevant experience in an office environment.
- High level of interpersonal skills to handle sensitive and confidential situations.
- Attention to detail in composing, typing and proofing materials.
- Must be able to establish priorities, multi-task and meet deadlines.
- Must have strong working knowledge of a variety of computer software applications in the Microsoft Office suite of programs (Microsoft Office Suite, including Word, Outlook Calendar, Excel, etc.).
- Excellent interpersonal skills and ability to work in a cooperative manner with all levels of the team.
- Position continually requires poise, tact and diplomacy.
- Practices proper business etiquette for in-person, telephone and virtual communication.
- Formal business attire environment.
#ZR
Interested candidates please send resume in Word format Please reference job code 132764 when responding to this ad.
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