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Scheduler

2 months ago

Louisville, United States Vaco Full time

Position Overview:
The Scheduler is responsible for creating, maintaining, and optimizing schedules. This role ensures that all scheduling requirements are met to maintain smooth operations and achieve organizational goals. The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.
Key Responsibilities:

  • Schedule Creation:
    • Develop and maintain schedules for [e.g., staff shifts, appointments, production timelines] based on organizational needs and priorities.
    • Adjust schedules in response to changes such as unexpected absences, client requests, or production delays.

  • Coordination:
    • Collaborate with relevant departments or team members to understand scheduling needs and constraints.
    • Communicate schedules to all affected parties, ensuring clarity and understanding.

  • Monitoring and Adjustment:
    • Continuously monitor the schedule to identify and address potential conflicts or inefficiencies.
    • Make real-time adjustments to schedules as needed to accommodate changes and ensure minimal disruption to operations.

  • Documentation:
    • Maintain accurate records of all scheduling activities, including changes and adjustments.
    • Generate reports on scheduling efficiency, identifying areas for improvement.

  • Client and Team Communication:
    • Serve as the primary point of contact for scheduling-related inquiries from clients, staff, or other stakeholders.
    • Provide clear and timely communication regarding any schedule changes or updates.

  • Problem-Solving:
    • Proactively identify and resolve scheduling conflicts, ensuring that all needs are met with minimal disruption.
    • Work with management to develop solutions for recurring scheduling issues.

  • Continuous Improvement:
    • Analyze scheduling practices and suggest improvements to increase efficiency and effectiveness.
    • Stay informed about industry trends and best practices related to scheduling.
Qualifications:
  • High school diploma or equivalent; additional education or training in logistics, operations, or a related field is preferred.
  • Previous experience in scheduling, dispatching, or coordination, depending on the industry.
  • Strong organizational skills with the ability to manage multiple tasks simultaneously.
  • Excellent communication and interpersonal skills.
  • Proficiency in scheduling software and Microsoft Office Suite.
  • Ability to work in a fast-paced environment and handle last-minute changes effectively.