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Senior Executive Assistant

3 months ago

Sunnyvale, United States Higher Talent Solutions LLC (USA) Full time

Our client, a reputable law firm in the San Jose area, is seeking to add a Senior Executive Assistant to provide proactive administrative support to the firm's Partners.


This is a hybrid position that will require 3 days per week in office. In addition to a very competitive base salary, this position also includes a discretionary bonus and a robust benefits package.


As an Executive Assistant, you will:

  • Manage the Partner's day-to-day schedule and operations, ensuring efficiency and productivity
  • Compose and handle confidential correspondence with attention for the details
  • Arrange detailed travel plans
  • Prioritize conflicting needs and ensure timely completion of tasks
  • Support business development and client maintenance, managing contracts and preparing materials
  • Assist with client billing, reviewing bills for accuracy and consistency
  • Screen calls and requests, acting as a gatekeeper
  • Seek innovative methods and improvements in work processes


Experience / Education

  • Recent experience supporting a Partner at a law firm REQUIRED
  • 5+ yrs supporting C-Level Executives and/or Partners at a law firm
  • Bachelor's Degree or equivalent experience
  • Litigation experience is a plus
  • Expertise in calendar maintenance
  • Experience with Microsoft Office, Adobe Suite, Social Media platforms and CRMs such as Salesforce