Document Specialist

2 months ago


Birmingham, United States Sterling Search Partners Full time

Sterling Search Partners is helping a Birmingham client with their search for a Document Specialist. In this role you will perform a variety of tasks including opening documents, mail and document sorting, data entry, scanning and uploading, and preparing and shipping of documents.


Job Description:

● Sorts incoming records by identifying, indexing and filing documents under their respective case ● Reviews scanned records, identifying essential deadlines and information

● Assigns file names and organizes records in the Document Management System according to classification standards

● Electronically saves scanned records, filing documents under their respective case

● Assumes responsibility for maintaining the highest level of confidentiality of all firm records and files

● Provide direction and coordination of file room

● Post outgoing mail throughout the day

● Gather and send interoffice mail

● Routinely processes closed files for storage maintained in the assigned filling area; contacts offsite storage facility for requested records maintained offsite

● Assists in all other office duties as assigned.


Job Requirements:

● The ideal candidate should be motivated with the goal of becoming a long term asset within the organization

● Exceptional organization skills

● Positive attitude

● Excellent writing and communication skills

● Ability to multitask and prioritize workload

● Team work-oriented

● Ability to work in a fast-paced and challenging environment

● Proficient in Microsoft Office programs



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