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Event Planner
2 months ago
Job at a Glance
- Client: Leading Fortune 500 automotive manufacturer
- Role: Event Planner/Planner Support
- Duration: 5-month contract
- Team: Small team supporting a large-scale organization
- Work Environment: Agile, fast-paced
- Key Traits: Quick learner, multi-tasker, extroverted, responsible, service-oriented
Responsibilities
- Lead event support with an understanding and alignment of client goals and expectations.
- Create detailed event run-of-shows, budgets, and reporting.
- Research and book all event elements, including venues, vendors, and suppliers.
- Coordinate contracts and prices with purchasing and controlling teams to ensure quality service and products according to corporate identity and brand positioning.
- Supervise and direct events.
- Work with media and client teams on invitee coordination and materials.
Qualifications
- Proven experience in leading, coordinating, and executing various types of events, including corporate/client functions, media experiences, internal/external workshops, stakeholder dialogues, conferences, and fundraisers.
- Strong ability to work closely with clients and internal teams to understand event needs and business goals.
- Detail-oriented self-starter capable of managing all aspects of event logistics, including venue selections, catering, entertainment, staffing, transportation, partners/vendors, and onsite support.
- Comfortable working in agile and fast-paced environments.
- Excellent multi-tasking and quick-learning abilities.
- Extroverted, responsible, and service-oriented attitude.
- Ability to create detailed event documentation and manage budgets effectively.