Marketing Event Coordinator

5 days ago

Alexandria, United States Advanced Solutions International, Inc. Full time

Marketing Event Coordinator

Alexandria, VA (Remote)


About us

Advanced Solutions International is a global software company focused on helping not-for-profits and membership organizations grow revenue, reduce expenses, improve performance, and engage and serve members and donors through innovative software solutions. Our portfolio of products includes iMIS Engagement Management System, TopClass Learning Management System, OpenWater Application and Review, and Clowder Mobile. Together, we help our clients achieve great things.


About our position

We are looking for a dynamic event marketing coordinator who will work closely with the Meeting/Event Manager. In this role, you will be assist with planning, executing, and evaluating marketing initiatives that promote attendance and drive engagement at events. This role requires strong organizational skills, creativity, and the ability to collaborate with internal teams and external vendors to ensure successful event execution. The position will involve up to 10% travel for on-site event coordination and support.


What you’ll be doing

  • Assisting the Meeting/Event Manager with planning event schedule, logistics, timelines, and budgets.
  • Collaborating with vendors and suppliers to ensure seamless event execution and adherence to timelines.
  • Organizing and managing communications with event stakeholders to review event logistics.
  • Providing support for Zoom webinar management, including scheduling and hosting.
  • Participating in event setup, execution, and breakdown for two annual off-site company conferences.
  • Serving as a secondary point of contact for event stakeholders during events.
  • Coordinating gathering and organizing post-event feedback to evaluate event success.
  • Assisting with capturing event leads and post-show attendee lists for follow-up activities.
  • Responding promptly and professionally to email inquiries from event stakeholders.
  • Providing support for registration processes, managing guest lists, and facilitating attendee check-in.
  • Distributing event-related information and updates to event stakeholders as needed.
  • Maintaining detailed records of event plans, budgets, and post-event reports.
  • Assisting in creating event checklists, briefings and schedules.
  • Ordering and organizing event supplies, shipments, branded apparel and collateral, ensuring timely delivery.
  • Performing other duties and job responsibilities as may be assigned from time to time.


What we want you to have

  • Bachelor’s degree in Communications, Marketing, Business, English or a related field preferred.
  • 1-2 years of relevant experience in a similar role.
  • Proven organizational skills and the ability to prioritize tasks in a fast-paced environment.
  • Experience supporting trade show exhibits, virtual webinars, and sales seminars.
  • Ability to manage tight deadlines, budgets, and multiple simultaneous projects effectively.
  • Strong attention to detail with excellent oral and written communication skills.
  • Proficiency in Microsoft applications, including Word, Excel, PowerPoint and Outlook.
  • Familiarity with marketing and event management tools such as HubSpot CRM and Zoom.


What we offer

ASI has been operating for more than 30 years and has perfected the employee-first culture with a fun, friendly, and casual work environment. We encourage new ideas, fresh perspectives, and positive attitudes and offer the following employee benefits:


  • Generous Paid Time Off
  • Medical, Dental, and Vision Insurance
  • Life and AD&D Insurance
  • Flexible Spending Account
  • Healthcare Savings Account
  • Wellness Benefits
  • 401k Retirement Plan with Discretionary Match
  • Opportunities for Professional Growth and Development
  • Volunteer Time Off
  • Study Leave
  • Employee Assistance Program
  • Hybrid/Remote Work


Join our team and positively impact thousands of ASI customers around the world

www.advsol.com/careers


ASI for All

ASI provides equal opportunities to all employees and qualified applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender perception or identity, marital status, disability, veteran status, or any other legally protected category. Applicants requiring accommodation in the application and/or interview process should notify the ASI Human Resources Department at hrdept@advsol.com.


If you or someone you know may be interested in this position, please have them apply here.

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