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Executive Assistant

1 month ago

Ridgefield, United States Compunnel Inc. Full time

Job Tittle: GTM Services & Customer-Facing Excellence {Human Resources}

Duration: 12 Months

Location: Ridgefield, CT


Onsite presence in Ridgefield, CT minimum 3 days per week preferably 5 days per week


Job Summary:

  • Onboarding and offboarding employees (equipment, etc)
  • Manages calendars
  • Print out materials for meetings as needed, other printshop requests
  • Register and act as escort for building visitors as needed
  • Maintains department mailing lists and Teams sites
  • Sets up travel plans through Concur as a delegate, including air, ground and hotel
  • Ensures the leaders are made aware of issues that need immediate attention
  • Handles confidential business matters as assigned by leaders, including but not limited to invoice resolution
  • Performs all Company business in accordance with all regulations and Company policy and procedures.
  • Organizes and prepares for leadership meetings of the two service areas, including drafting slides and capturing action items and attending to logistics such as conference rooms, food and attendee management
  • Plays a consultative role in ensuring leadership meetings conducted are well run, adhering to budget and time constraints
  • Assigning Exams and Running Reports in LOS
  • Working with Internal team and Vendors to conduct surveys, evaluation forms and run assessments
  • Opening P.O.’s, handling invoicing and ordering supplies
  • Working with vendors (ie. Sodexo and BCD) and trainer to coordinate meals/snacks for meetings when needed
  • Helping to support live training events
  • Participate on all training calls capturing notes and action items
  • Shipping supplies to trainers


Skills:

  • Onsite presence in Ridgefield, CT minimum 3 days per week preferably 5 days per week
  • Preferred minimum of ten (10) years executive administrative, customer service and/or relevant business experience
  • Demonstrated excellent written, editing, and proofreading skills as well as verbal communication skills
  • Excellent working knowledge of Microsoft Office (Word, Excel, and PowerPoint) and data entry experience
  • Demonstrated high degree of accuracy, problem-solving and problem resolution as well as attention to detail
  • Ability to meet deadlines
  • Demonstrated ability to work independently, using sound judgment with the ability to prioritize and make decisions
  • Energetic and eager to tackle new projects and ideas
  • Excellent organization and time-management skills