Assistant Director of Finance

2 weeks ago

Moses Lake, Washington, United States Big Bend Community College Full time


Big Bend Community College (BBCC), a rural college serving vibrant, culturally rich communities in the Columbia Basin of Central Washington invites applications for a Assistant Director of Finance in the college's Business Office Department.


The Assistant Director of Finance is responsible for the cashiering, accounts receivable, and accounts payable functions of the Business Office and the college.

This position performs complex accounting, reconciliation, and internal control functions and acts as the director in his/her absence. This position provides direction and guidance in all areas of the department.

The individual in this position is expected to exercise independent judgement and actions, acting in the best interest of the college.

The Assistant Director is an on-going member of the statewide Budget, Accounting, and Reporting Council (BAR).

BBCC's organizational strength is captured in our small but mighty spirit. A small college taking on BIG things to enact BIG change to lift our students and employees.

We are dedicated to extending postsecondary access to all our service district members and providing an environment for all to grow personally and professionally, steered by our mission and vision.


Vision:
To become our communities' first choice to dream, learn, and succeed.

Mission

Serve as a Bridge

Stand as a Leader

Support for Success


Our guiding principles are a call to action, establishing a standard for how we interact with each other, present BBCC in the community, serve students AND act upon areas of inequity.

Guiding Principles

Honor our Role as a Hispanic-Serving Institution

Advocate for Equity, Inclusion, & Diversity

Embrace our Workplace Norms

Innovate Proactively

Model Integrity

Educate All


If you share these values, we encourage you to come be a part of the movement happening at Big Bend Community College.

This position is open until filled. Priority consideration will be given to applicants whose complete application has been received by June 18, 2024.

Big Bend Community College reserves the right to offer this position to a qualified candidate at any time, so a prompt response is encouraged.


ESSENTIAL DUTIES AND RESPONSIBILITIES:
Primary essential duties and responsibilities include but will not be limited to the following:

  • Under direction of Executive Director of Finance/Controller, manage, plan, and perform assigned accounting functions to support the college's academic and ancillary programs.
  • Manage the cashiering office providing scheduling, training, and coordination of workflow between the cashiering office and other student service areas.
  • Manage accounts payable staff and activities to ensure accurate and timely payment to vendors and disbursement of financial aid and refunds to students.
  • Manage accounts receivable staff and activities reviewing receivables' aging and assuring that college billing for all receivables is timely and accurate.
  • Direct and train the cashiering, accounts payable, receivable, and other accounting staff.
  • Manage accounting activities to ensure the delivery of accurate, timely accounting services to Big Bend staff and students and to external governmental and private parties.
  • Assist in preparing financial statements in accordance with guidelines established by the State Auditor's Office (SAO), staying abreast of changes in GAAP and GASB pronouncements as they relate to the financial statements.
  • Manage budget staff and activities to ensure accurate allotment requests, based on established program plans, fiscal, or policy considerations.
  • Direct the business office to ensure the delivery of accurate financial information meeting financial deadlines. Plan and assign work to ensure that services are performed in a timely and efficient manner according to appropriate policies, procedures, and applicable contracts and regulations.
  • Ensure the effective and economical use of personnel, equipment, and facilities by efficiently managing expenses and staying within annual budgets for areas of responsibility.
  • Assemble and manage resources needed to provide services including planning for, and managing necessary facilities, equipment, and software, to perform assigned accounting functions.
  • Work with college constituents to ensure internal control processes are in place to provide the best measure of protection for the college's assets and effective accounting operations.
  • Develop and implement accounting policies, procedures, and training to produce results that meet audit requirements.
  • Assist in the monitoring of selected grant budgets.
  • Conducts performance evaluations and takes actions necessary to correct and/or improve performance. Work to create a team atmosphere. Work with staff to resolve conflicts or other personnel issues in a timely and effective manner.
  • Work collaboratively under the direction of Executive Director of Finance/Controller to ensure that the college's financial information is accurate and timely, and that all state regulations and college policies and procedures are met and are in accordance with Generally Acceptable Accounting Practices (GAAP).
  • Participate in training and planning year-end and biennium-end activities.

OTHER WORK RESPONSIBILITIES:

  • Maintain professional growth and development through seminars, workshops and professional affiliations to keep abreast of latest trends in field of expertise.
  • Follow safe work practices and policies, including, but not limited to security and safety, fire, disaster, and safe lifting.
  • Ensure self-compliance with college policies and procedures as well as state and federal requirements.
  • Ensure the interface with team members and other support groups is conducted in a courteous and efficient manner conducive with the college's values.
  • Conduct self in a professional manner and ensures personal appearance meets the standards necessary to perform the job function while representing the college.
  • Ensure that additional duties, as may be required by management, be handled in a manner necessary to meet organizational standards.
HYBRID/

REMOTE WORK:
This position is not fully remote. Hybrid work may be available after the completion of the training period.

MINIMUM QUALIFICATIONS:

  • Bachelor's degree in Accounting, Business Administration, or a related field from a regionally accredited institution.
  • One year of experience in an accounting or finance setting.
  • Experience supervising employees
  • Proficient in the use of Excel including pivot tables, charts, and macros.
  • Previous experience working with individuals from diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds.

DESIRABLE QUALIFICATIONS:

  • Experience in accounting/finance within a public entity, preferably in a community college or higher education setting.
  • Experience working with the State of Washington College accounting system.
  • Bilingual English/Spanish, proficiency.
This position is open until filled. Priority consideration will be given to applicants whose complete application has been received by June 18, 2024.

Big Bend Community College reserves the right to offer this position to a qualified candidate at any time, so a prompt response is encouraged.

To qualify for consideration,applicantsmust meet required qualifications andsubmita complete application packet, which includes the following:

  • BBCC Online application.
  • Cover letter, addressing why you are interested in this position and how your qualifications make you the ideal candidate.
  • Comprehensive resume or CV.
  • Response(s) to the questions found in the Supplemental Questions Tab above.
  • Supplemental questions are designed to address the Additional Desirable qualifications list in the job posting.
  • Unofficial transcripts documenting undergraduate and graduate course work and degrees. Official transcripts required upon employment.

NOTE:
You must complete the online application in full and respond to the required supplemental questions. Failure to provide this information or responses of "See Resume" may eliminate you from consideration for this position.

The college reserves the right to remove documents, submitted but not requested, by BBCC as part of the application process.

These documents include, but are not limited to statements of teaching philosophy, diversity statement, letters of recommendation, student evaluations, performance evaluations, etc.

BBCCreserves the right to not fill this position, reject all applicants, reopen the position, or make a direct appointment. Applications received during this recruitment may be used to fill future vacancies at the College's discretion.


This posting does not reflect the entire job description and may be changed and/or modified, at any time, without notice.

If you have difficulty logging into your account, attaching documents, submitting your application, etc., please contactNEOGOVCustomer Service at

CONDITIONS OF EMPLOYMENT:


Pursuant to RCW 28B , applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant's current or past employers.

By law, post-secondary education institutions cannot hire an applicant who does not complete the questions.

Prior to employment, a background check including criminal record history will be conducted.

Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform the position.


An offer of employment will not carry with it any responsibility or obligation on the part of Big Bend Community College to sponsor an H-1B visa.

In compliance with the Immigration Reform and Control Act of 1986, proof of authorization to work in the United States will be required at the time of hire.

Official transcripts must be provided to the college upon hire.

REASONABLE ACCOMMODATION:


Big Bend provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the American with Disabilities Act and Section 504 of the Federal Rehabilitation Act of 1973.

Please direct all inquiries regarding compliance with access, equal opportunity, and/or grievances to the Vice President of Human Resources & Labor/Equal Opportunity Officer/Title IX Coordinator/Section 504 Coordinator, BBCC 7662 Chanute Street NE, Moses Lake, WA 98837; or via email

DRUG AND ALCOHOL-FREE CAMPUS:
In compliance with state and federal regulations, BBCC is committed to a safe and drug and alcohol-free campus.

Employees are expected to comply with BBCC's policy prohibiting illegal drug use or activity, including notifications of criminal drug convictions and the use of prescription drugs or over-the-counter medications that are likely to affect job safety.

The complete policy and procedure are available to view on thepolicies page of the BBCC website. Printed copies of the policy and procedure are available by contacting the Human Resources Office at

BBCC ANNUAL SECURITY REPORT:
BBCC strives to be a safe and secure campus for our students, employees, and community.

Detailed information regarding campus security, crime statistics for the most recent-three year period, and other information is available on theCampus Safety and Security page of the BBCC website.

If you have questions or would like a printed copy of the materials please contact Campus Safety and Security at

EQUAL OPPORTUNITY:


Big Bend Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, sex, sexual orientation, gender identity/expression, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, use of a trained guide dog or service animal by a person with a disability, marital status, pregnancy status or families with children, a mother breastfeeding her child, AIDS/HIV or hepatitis C, genetic information, and/or status as a veteran or any other legally protected classification.

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