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Contracts Specialist

3 months ago

Panama City Beach, Florida, United States Eastern Shipbuilding Group Full time

Job Title

Contracts Specialist - Commercial

Location

Panama City, FL US (Primary)

Job Type

Full-time

Education

Bachelor's Degree

Travel

Security Clearance Required

None

Job Description

Purpose

This job description is a general description of the essential job functions and is not an employment contract. Position requirements, skills, and abilities included in this job description have been determined to be the minimal standards recommended for the position. Eastern Shipbuilding Group Inc. reserves the right to increase, modify, or reduce the position requirements, skills, and abilities included in this job description. The duties, responsibilities, and requirements described should not be interpreted as an all-inclusive or comprehensive listing of all activities, duties or responsibilities that are associated with this job. All employees of Eastern Shipbuilding Group, Inc. are expected to perform the duties as assigned by Eastern Shipbuilding Group, Inc., supervisory/management personnel, regardless of job title or routine job duties.

In accordance with the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. However, no accommodation will be made which may pose serious health or safety risks to the employee or others or which impose an undue hardship on Eastern Shipbuilding. The headings in this Job Description are for convenience only.

Functions

The Contracts Specialist is responsible for all elements of contract administration, including contract correspondence and file maintenance, change management and negotiation, processing waivers, and deviations, and other contracting actions required by the governing contract, clauses, contract interpretation, and development of change notification, requests for equitable adjustment (REA), Claims, and warranty administration. The person selected for the Contracts Specialist I position should have a basic understanding of these tasks, preferably some experience with them, and be willing and capable of learning to execute these tasks, with management guidance in the normal performance of their assigned responsibilities. The position also requires the individual selected to have a basic familiarity with the Federal Acquisition Regulations (FAR) and know how to apply them in addressing contracting issues.

Essential Duties and Responsibilities: Because Eastern Shipbuilding is continually growing to meet the needs of our customers, the essential duties and responsibilities may expand to include more than described.

  • Facilitate communication with the USACE Contracting Officer and Contracting Specialists on behalf of Eastern Shipbuilding Group, Inc.
  • Draft and submit contract correspondence as assigned by management; establish and coordinate response actions and deadlines.
  • Assist the Program Manager with developing Engineering Change Proposals (ECP)s and Value Engineering Change Proposals (VECP)s, with close coordination with ESG's Program Manager, Project Mangers Manager, Legal/Compliance Manager, and functional leads.
  • Support the Program Manager with assigned tasks to facilitate timely contract negotiations. Serve as the primary organizational contact during negotiations.
  • Obtain relevant ESG stakeholders' participation in support of contract change negotiation activities.
  • Review the contractual performance of both ESG and the USACE in response to issues identified by ESG's managers as interpretation differences are identified. Working together with the impacted functional leads to assisting with the development of ESG's contractual position.
  • Assist the Program Manager in the development of Notification of Change, Contract Problem Identification Reports, and Requests for Equitable Adjustment positions when contract requirement interpretation differences occur and may result in additional program cost and/or schedule.
  • Review all contract modifications for completeness, accuracy, and compliance with agreed terms. Obtain necessary approval from senior leadership and functional leads as needed.
  • Process and maintain Requests for Variance, and Government Furnished Information Deficiency (GFID) as needed to identify and present positions and problems to the USACE in the correct formats.
  • Coordinate and support monthly no-cost Contract Modification reviews and implementation.
  • Track and obtain concurrences from functional departments to maintain deadlines on correspondence actions and deliverables.
  • Perform other duties as instructed.
Supervisory Responsibilities

This position has no supervisory responsibilities.

Reporting Relationship
  • This position will report to the Program Manager.
Job Requirements

Qualifications

Education/Experience:B.A. or B.S. Degree plus a minimum of 1 year of experience with a Government Acquisition or similar program. Regular attendance at work and the ability to work overtime up to 10 hours per week is expected. Experience with the Essential Duties and Responsibilities in a shipbuilding program is preferred. Basic knowledge of the Government Acquisition programs, and standard contract formation is preferred with the ability to plan for and apply contract clauses and requirements.

Skills:Intermediate-level Microsoft Office applications including Word, Excel, and PowerPoint. Ability to interpret Contract requirements and specifications and conduct related research online. Must have strong verbal and written skills, and ability to convey complex information in a way that others can readily follow. Accurate written and verbal communication skills are critical to communicating with the Government or Regulatory Authorities as the company's representative for contract administration responsibilities. Strong negotiating skills and experience, both in one-on-one and group situations are desirable.

Behavioral Attributes: Integrity, flexibility/adaptability, initiative, interpersonal skills, attention to detail, and multi-tasking are required. The person selected will be required to maintain the confidential integrity of details pertaining to Eastern Shipbuilding Group, Inc.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee may be exposed to the risk of electrical shock. The noise level in the environment is low to moderate, such as in an office environment.

Physical Activity/Requirements

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, fax machines, and smartphones. While performing the duties of this job, the employee is regularly required to communicate. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.