Administrative Assistant 3

1 week ago

Des Moines, Iowa, United States Highline College Full time
General Summary

Posting open until filled. Priority consideration for applications received by May 27, 2024.

The Administrative Assistant 3 provides a full range of staff support services to the Office of Academic Affairs. In these areas, the administrative assistant manages projects, performs independent work, and serves as the liaison to other campus offices and activities. This individual is expected to represent the Office of Academic Affairs in an inclusive, equity-minded, friendly, positive manner, initiate problem-solving and discreetly handle confidential information. The person in this position will provide professional and executive support and will work independently and collaboratively to coordinate the preparation of special projects and reports, maintain records (web-based, electronic, and hard copy) as well as develop and maintain office procedures.

This position is a classified full-time position and is eligible for overtime.

Salary Information:
The above salary range reflects the starting step of Range 40 (Step C) and ending step (Step M) salary for this classified position and includes a 5% King County compensation provision. As a new classified employee, based on annual increments, it will take 5 years to reach Step L on the salary schedule, 11 years to reach step M on the salary schedule. This does not reflect any contractual changes; legislative mandated salary increases or Cost of Living Increases (COLA's) that may be approved in the future.

Essential Tasks

Reporting to the Assistant Director of the Office of Instruction, this position will:

  • Provide front office on-campus support for Academic Affairs administration, including welcoming visitors, answering questions, providing directions, processing mail and responding to inquiries;
  • Answer and refer questions from faculty, staff, students, and the public concerning college services & policies;
  • Provide administrative support for mid-level managers in Academic Affairs including but not limited to scheduling meetings, coordinating outlook calendars, managing travel arrangements, ordering supplies, and monitoring emails as requested;
  • Provide administrative support for meetings including requesting appropriate technology, setting up google forms, coordinating catering, and taking notes;
  • Assist in updating Canvas courses and web pages related to Academic Affairs;
  • In collaboration with the Academic Affairs deans, enter and update program information and/or advisor assignment into Aviso/Watermark;
  • Work collaboratively as a team with other Administrative Assistant 3's in Academic Affairs;
  • Support completion of tasks within ctcLink software including, but not limited to, faculty advisor assignments, faculty stipends and part-time faculty contracts;
  • Complete special projects assigned and ensure that projects are in compliance with the college policies and applicable laws and regulations;
  • Supervise student workers and/or 1000-hour employees as needed;
  • Manage office records, including electronic and manual filing systems;
  • Support the evaluation process of adjunct faculty: provide Department Coordinators with a list of adjunct faculty due for evaluation in advance of each quarter, track completed evaluations; provide resources to Department coordinators as needed about the adjunct faculty evaluation process;
  • Manage process for compensating adjunct faculty for attending meetings and workshops; confirm requests, prepare stipends in ctcLink, oversee overall budget; prepare quarterly reports to track expenses;
  • Track adjunct faculty requests for professional development funds; prepare quarterly reports for Instruction Cabinet; process stipends, approve expenses in ctcLink;
  • Schedule, attend, and support meetings of the Adjunct Faculty Advisory Committee; as needed, assist in updating related Canvas course and/or webpages;
  • Update adjunct faculty email list quarterly;
  • Coordinate ordering of supplies, reimbursements and/or memberships using college's outlined procurement card process;
  • Contract support including processing requisitions as well as working with vendors for contract details;
  • Purchasing support including requisitions for AA departments as well as Instructional Equipment requests;
  • Other duties as assigned.
Ability to:
  • Communicate effectively, both written and verbally;
  • Proficiently use Microsoft/Google office products;
  • Work independently with a high degree of accuracy and efficiency;
  • Work and interact effectively with colleagues, staff, students, administrators and others of various cultural, social-economic backgrounds and abilities;
  • Adhere to project timelines and details with strong organizational skills;
  • Work as a strong team player.
Qualifications

Minimum Qualifications:

  • An Associate's degree; AND
  • Two years of full-time administrative experience.
Preferred Qualifications:
  • Experience using PeopleSoft;
  • Experience working in a college or educational setting.
Desired Qualifications:
  • Experience working in a community college or other academic setting;
  • Experience working with first generations students, students of color or immigrants, or with organizations serving underrepresented communities.

Supplemental InformationApplicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.THE COLLEGEHighline College prides itself on its commitment to diversity and equity, its institutional culture of collegiality and innovation, its globalization of curricula and its inclusion of the community in its programming. Founded in 1961, Highline College is situated in a diverse community just 15minutes south of Seattle. The college annually serves more than 16,500 students -- a student population of over 70% students of color, representing 35 nations and more than 100 languages. The college embraces equity, inclusion and social justice, with core goals of student attainment, diversity, community Engagement and sustainability. The student body at Highline College is made up of Transfer students, Running Start students, Professional- Technical students, International students, Comprehensive Transition Program for students with intellectual disabilities, Adult Basic Education and English Language Learners. In addition, we offer six bachelor of applied science, four-year degrees.MISSION AND VISIONAs an essential part of our mission and vision, diversity, equity and inclusion are promoted and fostered in all aspects of college life.APPLICATION PROCEDUREYour online application must include the following to be considered complete:1. A detailed resume that addresses the MINIMUM QUALIFICATIONS of the position;2. A letter of application/cover letter (two-page maximum, recommended) that addresses your ability to meet the QUALIFICATIONS, and KNOWLEDGE, SKILLS AND ABILITIES for theposition;3. A one-page response to the Supplemental Question.CONDITIONS OF EMPLOYMENT:National Criminal Background Check may be required;This position is covered under the Washington Public Employees Association (WPEA)bargaining agreement.APPLICATIONS MUST BE FILED ONLINE APPLICATION HELP?Should you have any difficulties uploading your documents or navigating the application process, please contact NEOGOV Technical Support at , Monday - Friday 6:00 AM to 6:00PM Pacific Time.HIGHLINE COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYERHighline College is an equal opportunity employer. The College is committed to enhancing the diversity of our faculty and staff, as well as our student population. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientations, and gender identity diversity. We strongly encourage applicants to apply without regard to race, color, religion, sex, sexual orientation, national origin, age, marital or veteran status, disability, or any other legal protected status.REASONABLE ACCOMMODATIONSThe College complies with the Americans with Disabilities Act. Applicants needing accommodations in the application process in an alternative format may contact the Human Resources office at Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.TITLE IX POLICYHighline College complies with Title IX regulations. For details on our policies, see our website College appointing authorities reserve the right and may exercise the option to make an employment decision prior to the conclusion of the recruitment process.
NON-DISCRIMINATION STATEMENTThe college provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The Title IX Coordinator, Danielle Slota, can be reached at or 2400 S. 240th St. Des Moines, WA Building 12, President's Office.
The 504 Coordinator, Jenni Sandler, can be reached at or 2400 S. 240th St. Des Moines, WA Building 25, 5th Floor.
The Chief Human Resources Officer, Melanie Lawson, can be reached at or 2400 S. 240th St. Des Moines, WA Building 12, Human Resources.You can receive this information in an alternate format by contacting Access Services ; TTY

NON-DISCRIMINATION STATEMENT

The college provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types).

The Title IX Coordinator, Danielle Slota, can be reached at or 2400 S. 240th St. Des Moines, WA Building 12, President's Office.

The 504 Coordinator, Jenni Sandler, can be reached at or 2400 S. 240th St. Des Moines, WA Building 25, 5th Floor.

The Chief Human Resources Officer, Steven Sloniker, can be reached at or 2400 S. 240th St. Des Moines, WA Building 12, Human Resources.

You can receive this information in an alternate format by contacting Access Services ; TTY

  • Administrative Assistant III

    1 week ago

    Des Moines, Iowa, United States Farm Bureau Financial Services Full time

    Administrative Assistant III Do you have experience managing multiple executive calendars and coordination of events? Can you build relationships with key contacts across the organization? If so, this Administrative Assistant position can be a fit for you Who We Are : At Farm Bureau Financial Services, our clients/members can feel confident knowing their...

  • Contracts Administrator

    1 week ago

    Des Moines, Iowa, United States Arista Networks Inc Full time

    Arista Networks was founded to pioneer and deliver software-driven cloud networking solutions for large data center storage and computing environments. Arista's award-winning platforms, ranging in Ethernet speeds from 10M to 400G bits per second, redefine scalability, agility and resilience. Arista has shipped more than 10 million cloud networking ports...

  • Administrative Director

    1 week ago

    Des Moines, Iowa, United States Rome Group Full time

    Home Sweet Home is an Equal Opportunity employer committed to a diverse and inclusive workforce. We believe our team must reflect the diversity of the families we serve and a diverse team where everyone feels comfortable being themselves will be a long-term advantage. We actively seek out diversity and do not discriminate on the basis of race, religion,...

  • Secretary Area 3

    4 weeks ago

    Des Moines, Iowa, United States Internal Revenue Service Full time

    WHAT IS THE TAXPAYER SERVICES DIVISION?A description of the business units can be found at: Vacancies will be filled in the following specialty areas:Taxpayer Services - Customer Assistance, Relationship and Education - Field Assistance Area 3The following are the duties of this position at the full working level.Receives telephone calls and visitors,...

  • Secretary Area 3

    1 month ago

    Des Moines, Iowa, United States Internal Revenue Service Full time

    WHAT IS THE TAXPAYER SERVICES DIVISION?A description of the business units can be found at: Vacancies will be filled in the following specialty areas:Taxpayer Services - Customer Assistance, Relationship and Education - Field Assistance Area 3The following are the duties of this position at the full working level.Receives telephone calls and visitors,...

  • Facilities Office Administrator

    1 week ago

    Des Moines, Iowa, United States Des Moines University Full time

    Facilities Office Administrator Job no: 492788 Work type: FT Location: West Des Moines Categories: Staff At DMU you will make a meaningful contribution to the dynamic future of Medicine and Health Sciences. DMU is seeking a Facilities Office Administrator. This position will report directly to the Director of Facilities Management and will provide...

  • Data Engineer 2 or 3

    1 week ago

    Des Moines, Iowa, United States American Enterprise Group Full time

    JOB SUMMARY Wellabe is looking for a Data Engineer 2 or 3 to join our team. Responsibilities include analyzing, designing, building, and delivering data solutions for the organization. Position level will be determined based on skills, knowledge and experience. Position level will be determined based on skills, knowledge and experience.ESSENTIAL...

  • Secretary Area 3

    4 weeks ago

    Des Moines, Iowa, United States Internal Revenue Service Full time

    Duties WHAT IS THE TAXPAYER SERVICES DIVISION?A description of the business units can be found at: Vacancies will be filled in the following specialty areas:Taxpayer Services - Customer Assistance, Relationship and Education - Field Assistance Area 3The following are the duties of this position at the full working level.Receives telephone calls and...

  • Secretary Area 3

    1 month ago

    Des Moines, Iowa, United States Internal Revenue Service Full time

    Duties WHAT IS THE TAXPAYER SERVICES DIVISION?A description of the business units can be found at: Vacancies will be filled in the following specialty areas:Taxpayer Services - Customer Assistance, Relationship and Education - Field Assistance Area 3The following are the duties of this position at the full working level.Receives telephone calls and...

  • Custodian 3, Lead

    3 weeks ago

    Des Moines, Iowa, United States Highline College Full time

    General SummaryPosting will remain open until filled.Positions at this level lead assigned personnel performing various custodial and housekeeping duties. Regularly assigns, instructs and checks the work of others. Interviews and recommends selection of applicants, conducts training, assigns and schedules work. Custodians may be directed by public safety...

  • Certified Medical Assistant

    4 weeks ago

    Des Moines, Iowa, United States tapwage Full time

    Employment Type:Full timeShift:Description:Under the direction of the health care provider, the Certified Medical Assistant is responsible for the delivery of patient care that promotes the safety and wellbeing of all patients.Accurately performs preliminary physical tests such as: measures blood pressure, records weight, temperature, pulse and respirations...

  • Certified Medical Assistant

    1 month ago

    Des Moines, Iowa, United States tapwage Full time

    Employment Type:Full timeShift:Description:Under the direction of the health care provider, the Certified Medical Assistant is responsible for the delivery of patient care that promotes the safety and wellbeing of all patients.Accurately performs preliminary physical tests such as: measures blood pressure, records weight, temperature, pulse and respirations...

  • ServiceNow Developer 3

    1 week ago

    West Des Moines, Iowa, United States Ascent Services Group Full time

    Innova Solutions is immediately hiring for a Servicenow Developer Position type: Full-time Contract(W2) Duration: 24 Months with possible extension. Location: West Des Moines, IA Others are: Charlotte NC, Minneapolis MN, Chandler AZ (Hybrid), (3 days onsite/2 wfh) As a Servicenow Developer you will: Consult on or participate in moderately complex...

  • Sales Compensation Administrative Representative

    1 week ago

    Des Moines, Iowa, United States Principal Financial Group Full time

    What You'll Do As a Sales Compensation Administrative Representative in our Sales Compensation area, you'll provide a wide variety of services to marketers, sales offices, business partners, and department personnel. You'll partner with financial professionals and firms, and advocate for the interest of advisors within Principal with a goal of maximizing...

  • Program Support Assistant

    3 weeks ago

    Des Moines, Iowa, United States Veterans Health Administration Full time

    Major duties listed but not limited to:Benefit advisor to Business Office Leadership and support the management information components of all health eligibility related programs Reviewing reports, records and statistical computations for accuracy and propriety Review the Incomplete Encounter Management Module (IEMM) report in order to clean up any...

  • Assistant Professor of Practice

    1 month ago

    Des Moines, Iowa, United States Drake University Full time

    Title: Assistant Professor of Practice (Clinical) – Educational Leadership Position Number: 999698Unit/Department: Leadership (School of Education)FTE: Full-time (9-month)Department Summary:At Drake University's School of Education, we prepare world-class teachers and educational leaders. With nearly 900 undergraduate and graduate students, we're one of...

  • Assistant Professor of Practice

    4 weeks ago

    Des Moines, Iowa, United States Drake University Full time

    Title: Assistant Professor of Practice (Clinical) – Educational Leadership Position Number: 999698Unit/Department: Leadership (School of Education)FTE: Full-time (9-month)Department Summary:At Drake University's School of Education, we prepare world-class teachers and educational leaders. With nearly 900 undergraduate and graduate students, we're one of...

  • Medical Support Assistant

    1 week ago

    Des Moines, Iowa, United States Veterans Health Administration Full time

    Advanced Medical Support Assistant Job Overview:The Advanced Medical Support Assistant (AMSA) plays a vital role in a Patient Aligned Care Team (PACT) model or a Specialty Care Setting operating within a PACT model.The PACT team consists of a primary care provider (MD, NP, PA), a registered nurse care manager, a clinical associate (LPN or medical...

  • Manager - Systems & Network Administrator

    1 week ago

    West Des Moines, Iowa, United States Merchants Bonding Company Full time

    BUILD YOUR CAREER AT MERCHANTS Are you a determined individual and creative problem-solver looking to join a collaborative team? We value communication and purpose-driven work, so we are excited to find someone like you who thrives in an environment where they can make a real impact. If you are passionate about your work and want to be part of an innovative...

  • NE Regional Community Integration Manager

    1 week ago

    Des Moines, Iowa, United States Iowa Department of Administrative Services Full time

    NE Regional Community Integration Manager - Medicaid LTSSAbout the Job:Are you ready to take on a rewarding role as a NE Regional Community Integration Manager for Medicaid Long-Term Services and Supports (LTSS) in the State of Iowa? If you have a passion for providing guidance and support to individuals transitioning to community-based care settings, this...