Executive Assistant

6 days ago

Chattanooga, Tennessee, United States Acadia Healthcare Inc. Full time
Overview


Join our team as the Executive Assistant at Erlanger Behavioral Health Located in Chattanooga, Tennessee, our 94-bed treatment center offers superior psychiatric and addiction services to individuals of all ages.


Specializing in exceptional mental health care for various age groups, we cater to adolescent patients aged 12+ and older adults.

If you're passionate about making a difference in the lives of those in need through compassionate therapeutic practices and thrive in a supportive team environment that fosters learning and growth, this position is perfect for you Apply now

PURPOSE STATEMENT:


The Executive Assistant (EA) provides administrative support to members of the Executive team, including coordinating a variety of projects and assignments, proactively addressing a wide range of organizational matters in an effective and efficient manner.

In addition to providing support to assigned Executives, the EA will be responsible for key corporate office operations.

The EA operates with a high level of trust and integrity, managing the support and coordination of highly confidential and sensitive matters.

The EA displays good judgment, professionalism and can manage competing priorities.

Responsibilities

ESSENTIAL FUNCTIONS:
Executive calendar-management activities - organizing meetings, travel, conferences, etc. Responsible for planning and preparation of materials for the quarterly board meetings, monthly operating reviews, departmental conferences, etc. Prepares high-quality documents, complex reports and special projects as directed - utilizing Microsoft Office products. Establishes, develops, and maintains filing system - retrieving information, as needed. Organizes and prioritizes large volumes of information and calls. Works independently and collaboratively with other EAs on special nonrecurring and ongoing projects.

Acts as project manager for special projects which may include:
planning and coordinating multiple presentations, disseminating information, and organizing large scale company events. Monitors, analyzes and processes expense reports. Prepares and submits check requests for invoices. Collects and processes timesheets and leave requests for Executives. Implements processes that support efficient service delivery and meet the organization's changing needs.

STANDARD EXPECTATIONS:

  • Complies with organizational policies, procedures, performance improvement initiatives and maintains organizational and industry policies regarding confidentiality.
  • Develops constructive and cooperative working relationships with others and maintains them over time - encouraging and building mutual trust, respect and cooperation among team members.
  • Maintains regular and predictable attendance.
Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

  • High school diploma or equivalent; a bachelor's degree or some post-secondary education is preferred.
  • Minimum of 5 years of job-related experience; preferably supporting the CEO or executive team members.
  • Advanced computer skills including Microsoft Office; especially Word, Excel, and PowerPoint. Accurate typing of 80+ words per minute.
  • English proficiency for written and spoken language to deal with critical external parties, including investors and board members.
  • Familiar with financial processes, key business cycles, external reporting, etc
  • Experience communicating directly with members of the board, including through specialized board software.
  • Knowledge of office administration procedures with the ability to operate most standard office equipment.
  • Ability to work professionally with sensitive, proprietary data & information while maintaining confidentiality. Independent judgment is required to plan, prioritize and organize diversified workload.
  • Excellent interpersonal skills including the ability to interact effectively and professionally with individuals at all levels; both internal and external.
  • Exercises sound judgment in responding to inquiries; understands when to route inquiries to next level.
  • Self-motivated with strong organizational skills and superior attention to detail.
  • Must be able to manage multiple tasks/projects simultaneously within inflexible time frames. Ability to adapt to frequent priority changes.
  • Capable of working within established policies, procedures and practices prescribed by the organization.
  • English sufficient to provide and receive instructions/directions.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

  • Not Applicable

SUPERVISORY REQUIREMENTS:
This position is an Individual Contributor

EXECASH


While this job description is intended to be an accurate reflection of the requirements of the job, management reserves the right to add or remove duties from particular jobs when circumstances (e.g., emergencies, changes in workload, rush jobs or technological developments) dictate.

  • Agent's Executive Assistant

    6 days ago

    Chattanooga, Tennessee, United States JR Isham - State Farm Agent Full time

    Position OverviewAre you outgoing and customer-focused? Do you enjoy working with the public? If you answered yes to these questions, working for a State Farm independent contractor agent may be the career for you State Farm agents are independent contractors that market State Farm insurance and financial services products.This position is with a State Farm...

  • Recruiter -

    6 days ago

    Chattanooga, Tennessee, United States Canadian Executive Search Group Inc Full time

    Canadian Executive Search Group is seeking a highly motivated Recruiter for our Chattanooga, TN location. If you have the " Can Do" attitude, attention to detail, able to multi-task in an ever evolving work environment, we have a spot for you. Come see how it is to truly work for a company with endless career growth opportunities. A- team that supports and...

  • Executive Housekeeper

    7 days ago

    Chattanooga, Tennessee, United States District3 Hotel Chattanooga Full time

    Summary of PositionLead the Housekeeping/Laundry department of the hotel. Ensure guest rooms, public areas, and hotel exterior are clean and in excellent condition. Coach, mentor, and motivate all Housekeeping/Laundry associates while implementing the Company culture for all associates and guests.RequirementsMinimum four (4) years of facility...

  • Executive Housekeeper

    3 weeks ago

    Chattanooga, Tennessee, United States District3 Hotel Chattanooga Full time

    Summary of PositionLead the Housekeeping/Laundry department of the hotel. Ensure guest rooms, public areas, and hotel exterior are clean and in excellent condition. Coach, mentor, and motivate all Housekeeping/Laundry associates while implementing the Company culture for all associates and guests.RequirementsMinimum four (4) years of facility...

  • Personal Assistant with Accounting Background

    6 days ago

    Chattanooga, Tennessee, United States Pryor Bacon Company Full time

    Job Summary:Responsibilities: Manage and maintain executive schedules, including arranging appointments and travel plans Coordinate meetings and events, both internal and external Assist with personal tasks such as errands, reservations, and special requests Conduct research, compile data, and prepare reports as needed Organize and maintain files, records,...

  • Assistant Field Hockey Coach

    4 weeks ago

    Chattanooga, Tennessee, United States Colgate University Full time

    Accountabilities: Assist Colgate's field hockey team at practices and competitions. Job duties include but are not limited to skill instruction. Responsible for execution of specific strategic activities and outcomes within assigned sport or area. These will include sustained performance and execution in the following areas:adhere to Head Coach's...

  • Assistant Field Hockey Coach

    3 weeks ago

    Chattanooga, Tennessee, United States Colgate University Full time

    Accountabilities: Assist Colgate's field hockey team at practices and competitions. Job duties include but are not limited to skill instruction. Responsible for execution of specific strategic activities and outcomes within assigned sport or area. These will include sustained performance and execution in the following areas:adhere to Head Coach's...

  • Assistant General Manager

    6 days ago

    Chattanooga, Tennessee, United States Twin Peaks Restaurant Full time

    TWIN PEAKS JOB DESCRIPTION:Assistant General ManagerGENERAL PURPOSE OF THE JOB:This job requires the Assistant General Manager to work directly with the General Manager and all team members to include Assistant Managers to create and maintain a profitable store environment that provides best-in-class service, hospitality to every guest. The Assistant General...

  • Chapel House Assistant

    4 weeks ago

    Chattanooga, Tennessee, United States Colgate University Full time

    Accountabilities: Responsibilities include:sleeping in the Chapel House when guests are present; prepared to wake up to respond to the needs or emergencies of guests occasional cooking, cleaning and set up for meals occasionally monitor the front desk assist the Chapel House staff in the daily operation of the House adhere to a specific weekly schedule...

  • Assistant Store Manager

    4 weeks ago

    Chattanooga, Tennessee, United States Chico's FAS, Inc. - Retail Full time

    Join our chic team, dedicated to a styling and social experience that inspires women to express their individualityPOSITION OBJECTIVE:The Assistant Store Manager is responsible for supporting the Store Manager in promoting a customer and product-focused sales culture, where our values and guiding principles are at the forefront of all store operations,...

  • Assistant Store Manager

    3 weeks ago

    Chattanooga, Tennessee, United States Chico's FAS, Inc. - Retail Full time

    Join our chic team, dedicated to a styling and social experience that inspires women to express their individualityPOSITION OBJECTIVE:The Assistant Store Manager is responsible for supporting the Store Manager in promoting a customer and product-focused sales culture, where our values and guiding principles are at the forefront of all store operations,...

  • Assistant Manager

    4 weeks ago

    Chattanooga, Tennessee, United States JCREW Full time

    Our StoryWe make timeless clothes that last a pair them with of-the-moment styles season after season, decade after decade. We think that distinct heritage pairs perfectly with modern design and fabric technology. We believe in feel-good color... Even if black or navy makes you feel best, we're here for that. We're the experts in signature categories:...

  • Assistant Manager

    3 weeks ago

    Chattanooga, Tennessee, United States JCREW Full time

    Our StoryWe make timeless clothes that last a pair them with of-the-moment styles season after season, decade after decade. We think that distinct heritage pairs perfectly with modern design and fabric technology. We believe in feel-good color... Even if black or navy makes you feel best, we're here for that. We're the experts in signature categories:...

  • Junior Marketing Consultant

    6 days ago

    Chattanooga, Tennessee, United States Evergreen Full time

    Job DescriptionJob DescriptionWe have an immediate need for a Junior marketing consultant who is both creative and analytical, and who is proficient in all areas of marketing, from copywriting to social media marketing. Junior marketing consultants can expect to define marketing strategies, identify the most appropriate message, and execute these strategies....

  • Sr. Project Manager

    4 weeks ago

    Chattanooga, Tennessee, United States Mars Inc. Full time

    Job Description:Sr. Project Manager- Logistics Hackettstown, NJ or Atlanta, GA, Flowery Branch, GA, Clevland, TN, Chattanooga, TN or Chicago, ILThis experienced Senior Project Manager will be critical in delivering warehouse capacity to meet 30 by 30 growth targets. The role will lead the development and execution of a new Mars Wrigley warehouse, planned to...

  • Sr. Project Manager

    3 weeks ago

    Chattanooga, Tennessee, United States Mars Inc. Full time

    Job Description:Sr. Project Manager- Logistics Hackettstown, NJ or Atlanta, GA, Flowery Branch, GA, Clevland, TN, Chattanooga, TN or Chicago, ILThis experienced Senior Project Manager will be critical in delivering warehouse capacity to meet 30 by 30 growth targets. The role will lead the development and execution of a new Mars Wrigley warehouse, planned to...

  • Sales Leader

    3 weeks ago

    Chattanooga, Tennessee, United States EXPRESS Full time

    OverviewAbout Express, Inc.Express, Inc. is a multi-brand fashion retailer whose portfolio includes Express, Bonobos and UpWest. The Company operates an omnichannel platform as well as physical and online stores. Grounded in a belief that style, quality and value should all be found in one place, Express is a brand with a purpose - We Create Confidence. We...

  • Medical Senior Director

    4 weeks ago

    Chattanooga, Tennessee, United States The Cigna Group Full time

    The job profile for this position is Medical Senior Principal, which is a Band 5 Senior Contributor Career Track Role.Excited to grow your career?We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right...

  • Medical Senior Director

    3 weeks ago

    Chattanooga, Tennessee, United States The Cigna Group Full time

    The job profile for this position is Medical Senior Principal, which is a Band 5 Senior Contributor Career Track Role.Excited to grow your career?We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right...

  • IT Auditor

    2 months ago

    Chattanooga, Tennessee, United States EPB Full time

    Job SummaryThe IT Auditor will add value, improve operations, minimize business risk, and protect assets. The IT Auditor will assist EPB in meeting objectives by bringing a systematic, disciplined approach to evaluating risks, operations, and controls.Duties and ResponsibilitiesUnderstand information technology (IT) related risks to assess IT General...