Program Coordinator

7 days ago

Chicago, Illinois, United States Working in the Schools (WITS) Full time

Job Title:
Program Coordinator

Classification:
Full-time

Department:
Program

Reports to:
Director of Student Programs

Salary:
$44,100

Purpose of Role:

This employee is responsible for activating and delivering direct service of volunteer programs; overseeing daily programmatic logistics and database management.


Individual Accountabilities

  • Facilitate weekly literacy mentorship programs with students and volunteers.
  • Manage relationships between school and volunteer partners.
  • Develop strong working relationships with program teachers and school coordinators.
  • Work with program partners to recruit students and volunteers for program.
  • Coordinate and supervise the program logistics for volunteers (groups and individuals).
  • Prepare volunteers to participate in program.
  • Ensure that volunteers uphold WITS policies.
  • Observe student and volunteer interactions and offer coaching to volunteers.
  • Curate program supplies and update materials to ensure books, space, and activities stay relevant to each program's needs.
  • Assist in promoting WITS teacher programs.
  • Support development staff with programspecific grants and fundraising.
  • Disseminate organizationwide communication to volunteers and school partners when asked.
  • Create collateral and WITS promotional materials for programs.
  • Maintain accurate attendance and constituent information in WITS' database (Salesforce).

Indicators of Success

  • Development of thorough timelines with at least 3month lead times before start of all projects.
  • Effective project management.
  • Effective collaboration with colleagues; Chief Development Officer, Development Director, and Chief Executive Officer.
  • Integrity of database maintenance and development reports.

Key Shared Accountabilities

  • Work with program team to have programs of 10+ students and mentors

Key Collaborators

  • Director of Student Programs
  • Chief Program & Strategy Officer
  • Community Manager

Key Capabilities and Leadership Behaviors

  • Understanding of and commitment to the mission, vision, and goals of WITS.
  • A desire to adapt and grow.
  • A selfstarter and finisher who can see a plan through from conception to completion.
  • Ability to give direction to and synthesize information from multiple individuals.
  • Agile working style and willingness to adapt.
  • A strong ability to develop compelling and grammatically accurate written communication across varied mediums.
  • Team player and team builder.
  • Strong ability to work independently and identify next steps to accomplish goals.

Decision Rights

Decisions connected to day-to-day program delivery such as:

  • Program logistics (eg: scheduling, program rosters, transportation of students and mentors).
  • Program facilitation.
  • Coaching students and volunteers.
  • Updating materials like books or activities.

Skills and Experience Required

  • Experience working with elementary and/or middle grade students.
  • Comfortable traveling throughout the city on a weekly basis.
  • Proficient in Google Suite, Microsoft Office, and willingness to learn new digital tools.
  • Bilingual/biliterate (Spanish) preferred.

Physical Demands

  • Program coordinators spend much of their time in elementary schools, where noise levels can be moderate to loud.
  • Must be able to bend, squat, and climb stairs daily.
  • Must be able to lift 30 lbs.

Benefits:

  • 401(k)
  • 401(k)
matching

  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Parental leave
  • Retirement plan
  • Vision insurance

Schedule:

  • Monday to Friday

Work Location:
Hybrid remote in Chicago, IL 60606

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