Legal Assistant

2 weeks ago

Austin, Texas, United States Catholic Charities of Central Texas Full time

JOB SUMMARY
The Legal Assistant is responsible for providing general support to case managers with legal case management and client services in the Immigration Legal Services Program

MINISTERIAL CHARACTER


Catholic Charities is a religious organization founded by the Catholic Diocese of Austin to provide direct social services to those in need.

Catholic Charities helps the Bishop of Austin fulfill Christ's mission in Central Texas. Positions at Catholic Charities of Central Texas help to extend the ministry of the Catholic Church in particular ways.

Therefore, the Catholic Charities of Central Texas employee in this position is related to and assists the Catholic Church in the performance of its ministry and thereby engages in ministry for the church.


ESSENTIAL DUTIES

  • As an integral part of your ministry for the Church as carried out in this position, support and uphold the philosophy of Catholic ministry and the mission of the Diocese of Austin in both your professional and personal life.
  • Act as a witness to Gospel values by modeling the teachings of the Catholic Church.
  • Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.
  • Complete immigration forms and prepare well written clients declarations, statements, and correspondence.
  • Conduct legal research and provide oral and written legal research findings.
  • Maintain communication with clients and followup as necessary.
  • Convert cases electronically, maintain high quality data entry and perform case management in the LawLogix system and Fast Visa Systems.
  • Screen callers for eligibility for legal services.
  • Translate documents.
  • Participate as an attendee and/or presenter on workshops on immigration matters.
  • Provide backup to front desk and take mail to the Post Office (as needed).
  • Participate as an active team member of Catholic Charities.
  • Maintain a work schedule that maximizes availability to staff and customers.

KNOWLEDGE, SKILLS and ABILITIES

  • Ability to proficiently communicate in English and Spanish (conversing, reading and writing).
  • Ability to work independently, with a minimum of supervision, and to understand office operations.
  • Ability to communicate orally and in writing, clearly, accurately in a proficient, professional, pleasant and effective manner.
  • Ability to be creative, accurate and have attention to detail.
  • Ability to process changes with short notice.
  • Ability to work effectively with diverse populations, including lowincome persons and other disadvantaged persons.
  • Ability to conformably work in a faithbased environment.
  • Ability to maintain confidentiality at all times.
  • Ability to operate various word processing software, spreadsheets, and database programs such as: Microsoft Word, Excel, Publisher, Outlook, PowerPoint, and Acrobat Adobe Pro.
  • Ability to organize, prioritize, and utilize effective time management techniques to meet deadlines.
  • Ability to follow instructions furnished in verbal or written format.
  • Ability to create and foster an environment consistent with agency culture, mission, vision, and values.
  • Ability to develop and maintain positive relationships with all segments of the community (parishes, priests, religious, laity, Catholic ministries, civic leaders, and community agencies).
  • Ability to provide excellent customer service to internal and external customers and work effectively with others.
  • Ability to travel throughout a 25county service region as necessary.

MINIMUM QUALIFICATIONS

  • Education and Trainings:_
  • High School Diploma or GED acceptable to Texas Education Agency.
  • Experience:_
  • One (1) year of fulltime wageearning experience in clerical or administrative assistant role.
  • Language:_
  • Bilingual English/Spanish (proficient in conversing, reading, and writing).
  • Licenses/Certifications:_
  • Valid Texas driver's license.
  • Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.

BUSINESS HOURS AND LOCATION
Regular office hours are Monday to Friday, 8:30 AM to 5:00 PM. This position may require working some evenings and weekends.

WORKING CONDITIONS

  • Catholic Charities is an atwill employer.
  • All buildings and vehicles owned by Catholic Charities of Central Texas are tobacco free.
  • Working in a fastpaced environment with priorities and plans that may change rapidly.
  • Will be exposed to religious ceremonies, conduct and speech including Catholic Christian prayer and liturgical celebrations.
  • Will be required to adhere to established dress codes and conduct standards.
  • Working on weekends, evenings and some holidays may be required.
  • May be required to use personal or agency vehicles to drive to offsite locations through a 25county region.
  • Traveling within and outside the 25county service region for meetings and other events may be required, and travel may

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