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Customer Care Coordinator

3 months ago

Redwood City, California, United States C4 Technical Services Full time


Customer Care CoordinatorRedwood City, CA (Hybrid - 3 days onsite / 2 days remote)Job DescriptionThe Service Customer Care Coordinator is highly focused facilitating Americas Call Center day-to-day activities, problem solving so that the team meets and exceeds the required level of service, performance, orders and revenue targets.

The Service Call Center acts as a front-line team to triage hardware and software, Finance, Distribution, Logistics, IT, Business Analyst, cross functional teams.

Enjoys the challenge of handling a diverse range of customer inquiries. Thrives in a fast-paced, customer-oriented environment, where the potential to wear many different hats. This is an office position. Process spare parts orders, quotations, and customer inquires via fax, email, and e-commerce.

Evaluate purchase orders and scope of work and payment schedules to meet company compliance policiesGenerate daily/weekly unshipped orders reports, manage back order status and schedule shipments.

Generate lead opportunities for the Service team with accurate tracking and follow up.
Proactively makes customer aware of product promotions.

Identify part numbers and availability for customer inquiries in partnership with the hardware/software teamPerform entry level service customer duties, which include the following:
Receive inbound telephone, email and web requests.
Perform computer record searches to check warranty and contract status for instrument service needs for the customer.
Coordinated/Dispatched communications and information to field service.
Process daily work order transfers.
Perform other related duties as required and/or assigned.

Education and/or Work Experience Requirements:

Prior experience in heavy Call Center and Customer Service rolePrior experience in PowerPoint, Excel, Word, Oracle ERP, SFDC or Service Max is preferred.

High School Diploma (or equivalent), plus no less than 2+ years of experience.

Additional Requirements and Competencies:

Customer Service oriented - high sense of urgencyStrong phone, verbal and email communication skills along with active listeningHigh attention to detail, follow-up, multi-tasking, and conflict resolutionWorks independently and as part of a team.

Shares continual responsibility to ensuring calls are handled efficiently and