Executive Admin- Investment Banking

2 weeks ago


Jersey City, New Jersey, United States Veterans Sourcing Group Full time
Job Description

REQUIREMENT DETAILS

Job Title: Executive Admin- Investment Banking
Location: 575 Washington Blvd, Jersey City, NJ, 07310- Onsite
Pay Rate: $40/hr on W2
Duration: 3-month contract with Possible extension / conversion to Perm

Job responsibilities

  • Maintain complex and detailed calendars
  • Screen incoming calls and determine the level of priority, while using caution in dispensing information
  • Manage the coordination and logistics of both internal and external meetings
  • Arrange and coordinate complicated domestic and international travel
  • Organize all aspects of internal and external events, including catering and transportation
  • Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
  • Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
  • Produce high quality emails and messages to individuals at all levels of the organization
  • Maintain department documents, including current organizational charts and Executive Bio's
  • Handle regular activities without prompting, and advise in advance with issues or delays
  • Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
  • Potential to extend or convert to FTE based on performance level
  • 5 days in the office- Hours are 8 am - 5 pm
Company DescriptionAmerican drug wholesale company and a contract research organization

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