Business Operations

1 week ago

Philadelphia, Pennsylvania, United States PMHCC Full time

Position Summary:


The Business Operations and Finance Supervisor will fulfill three vital functions for the Behavioral Health and Justice Division (BHJD) and the Department of Behavioral Health and Intellectual disAbility Services (DBHIDS serving as an operations and finance liaison between BHJD and DBHIdS, and BHJD and PMHCC, Inc., (2) participating in the crafting of BHJD's budget in collaboration with PMHCC, Inc.

administration, and (3) supporting intra-division policies to promote business efficiency and advancement.

The Business Operations and Finance Supervisor will assist with BHJD's budget.

Primarily, this includes participating in the creation and monitoring of budgets for various Division initiatives and funding proposals (including grant funding and Reinvestment funding).

The Operations and Finance Supervisor may also monitor all contracts for which BHJD is the primary point of contact. Additionally, the Operations and Finance Supervisor will support fiscal units of both DBHIdS and PMHCC, Inc.


The Business Operations and Finance Supervisor will assist with the crafting of intra-division policies to promote business efficiency and advancement.

These policies will help to create cohesiveness within BHJD and establish consistent standards and practices across BHJD's business units.

Duties and Responsibilities:

Specific duties include:
Assisting with budgets for BHJD initiatives and funding proposals.

Collaborating with the development and maintenance of external funding sources and related contracts to ensure the sustainability of BHJD positions and operations.

Assisting with sustainability planning within the Division, including working on the development and implementation of sustainability plans for programs that are started with temporary funding (e.g., grants, foundation awards, Reinvestment plan).

Creating and maintaining a database of funding sources for BHJD initiatives.
Helping with the drafting of job descriptions for BHJD staff.
Assisting the Deputy Director in liaising with DBHIDS' and PMHCC, Inc.'s fiscal departments.
Assisting the Deputy Director in liaising with DBHIDS's and PMHCC, Inc.'s Human Resources departments.

Supporting the Deputy Director in conducting administrative personnel management activities related to hiring, promotions, complaints, office space, equipment, and information systems access.

Supervising the daily activities of the Administrative Services Unit (ASU) and its personnel, including the Administrative Services Unit Team Lead.

May serve as Contract Monitor for all contracts on which BHJD is DBHIDS's point of contact.
May serve as Contract Monitor for all BHJD consultants.
Creating and maintaining a database of BHJD staff positions.
Researching and communicating best practices in business and non-profit operations.
Developing processes to improve communication and information flow throughout DBHIDS for all behavioral health/forensic initiatives.

Assisting the BHJD Executive Director Team in the identification of funding sources to support the work of the BHJD strategic plan, including but not limited to grants, foundation awards, and Reinvestment funding.

Assisting in the development and submission of grants and other funding applications.

As needed, serve as liaison and monitor for DBHIDS' Centralized Request (CSR) and Authorization Tracking Form (ATF) processes, as well as other centralized processes that DBHIDS may onboard.

As needed, serve as liaison for operational reporting requirements to DBHIDS Executive Management, including preparation of monthly updates.
Serving as liaison to DBHIDS Communications.
Assisting in program evaluation and Continuous Quality Improvement efforts, as needed.
Attend BHJD Executive Director Team meetings as requested.
Attend DBHIdS meetings as requested by the Director and the Deputy Director.
Other duties as assigned.

Skills Required:


Successful candidate should demonstrate an ability to work cooperatively and communicate effectively with a wide variety of individuals and agencies.

Successful candidate should demonstrate qualities of integrity, stability, creativity discriminatory judgment, and negotiation.

Successful candidate should demonstrate a working understanding of non-profit and bureaucratic/governmental organizations.


Successful candidate should demonstrate excellent oral and written communication skills, and should possess familiarity with software, specifically: Microsoft Word, Excel, and Access.

Successful candidate should understand and support diversity, equity, inclusion, and belonging in the workplace.

Education and Experience:
Bachelor's degree in a business or human services-related field with at least 3 years of experience working in non-profit and/or governmental/bureaucratic organizations and experience with budgeting and organizational policymaking

OR
Master's Degree in Accounting, Business Administration, Public Administration, Business and Organizational Leadership, or a related field (preference given to those with experience working in non-profit and/or governmental/bureaucratic organizations)

Preference will be given to candidates with demonstrated experience working with justice-involved populations with behavioral health issues.

Physical Demands:


Ability to physically perform the duties and to work in the environmental condition required such as maneuvering in office space-reaching file cabinets, fax and copier machines when necessary.

Must be able to sit up for up to 2 hours looking at a computer monitor and using a keyboard and mouse to perform data entry functions.

Able to travel locally via public transportation and on foot from 1601 Market Street to 1101 Market Street, CBH, and various other destinations as needed.

Ability to effectively utilize computers, databases, and related common office software packages such as Microsoft Word Excel, Access. Valid driver's license and use of personal licensed and insured vehicle during work hours to travel. Ability to pass all background checks required by Philadelphia Prison System.

Equal Opportunity Employment:
PMHCC, Inc. is committed to equal opportunity.

It is our policy to support equal employment for all employees and applicants without regard to race, religion, color, sex, sexual preferences, age, national origin, disability, behavioral health status, military status or any other characteristic protected by law.


Americans with Disabilities Act:


Employees as well as applicants who are currently, or become disabled, must be able to perform the functions of the job with either reasonable accommodation or unaided.

PMHCC, Inc. will examine reasonable accommodations on a case by case basis in accordance with the law.

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