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Operations Analyst

3 months ago

New York, New York, United States UN Women Full time
UN Women

Background


UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Policy Programme and Intergovernmental Division (PPID) drives UN Women's positioning as a global thought and practice leader on gender equality and women's empowerment to deliver on the Sustainable Development Goals (SDGs) by:

  • Connecting and consolidating UN Women's knowledge and experience from across the field for normative policy advancements,
  • Facilitating substantive thematic coordination across the UN System,
  • Leading cuttingedge policy analysis based on data and evidence, and
  • Providing technical advice to support field programming for impact at scale.

PPID enables UN Women to function as a globally networked and matrixed development organization that is equipped to deliver results as part of a repositioned UN development system where they are most needed in the field, including across the Humanitarian-Development-Peace nexus in protracted crises, conflict, post-conflict, humanitarian and disaster settings.


Under the direct supervision of the Deputy Director, the operations analyst will support the oversight and coordination of all functions related to the Directorate's key activities.

S/he follows up on major decisions to ensure delivery of PPID's goals and financial results, including through compilation of information and analysis, handling daily operations and playing an advisory role to the Director.

S/he will be responsible for maintaining and improving operational excellence and supports the analysis of organizational efficiency and effectiveness results achieved during implementation of PPID's Strategic Note.

Duties and Responsibilities

Provide operational and coordination support for management and oversight of the Policy Programme & Intergovernmental Division (PPID):

  • Provide operational and coordination support in the development, implementation and monitoring of PPID's Strategic Note (SN) and biennial work plans (BWPs);
  • Support the planning and expenditure tracking of financial resources of the Division in accordance with PPID SN/BWPs and UN Women rules and regulations and policies. Develop and present operational status reports.
  • Provide input and guidance on all major initiatives and problemsolving challenges to achieve the goals of PPID SN/BWPs, including targeted financial results;
  • Coordinate effective information flow and communication across the Division on operational matters;
  • Provide technical support to PPID Sections on coordination, management and monitoring of financial, administrative, human resources, procurement and logistical matters according to UN Women's standard criteria;
  • Facilitate the process of PPID meeting internal management requirements and deadlines;
  • Support coordination of inputs for audits and evaluations and support follow up on recommendations to ensure efficient implementation based on established plans and timelines, in coordination with the Programme Support Management Unit (PSMU) and other relevant PPID Sections;
  • Provide support in finalization of the Risk Register
Manage quality assurance and approval processes for the PPID Directorate:

  • Manage online requests for Director and Deputy Director's review and approval. Support policies and procedures compliance review in coordination with the Programme Support Management Unit (PSMU);
  • Contribute substantial inputs to guidance notes and standard operating procedures on business processes.
  • Compile/analyze data on approval requests and service performance against Division and organizational need. Organize reporting systems on services delivery and propose and implement any service improvements.
  • Provide technical inputs to the management of people and finances of PPID Directorate
  • Monitor budget implementation and programme activity expenditures and perform budget revisions when required;
  • Provide inputs to financial reports;
  • Oversee the work of Programme Associates and Assistants as needed.
Contribute to knowledge sharing and capacity building on operational issues among PPID Sections:

  • Coordinate and support sharing of knowledge and good practice on operational policies and procedures between the PPID Sections.
  • Analyze and consolidate information on operational challenges and lessons learned and bring issues that require management action to the attention of PPID Director/Deputy Director.
  • Provide technical inputs to background documents, briefs and presentations related to operations and management of the Division's resources;
  • Identify opportunities for operational capacity building of PPID staff and personnel and coordinate and facilitate trainings as needed.
  • The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example
Please visit this link for more information on UN Women's Core Values and Competencies:

FUNCTIONAL COMPETENCIES:

  • Good knowledge of finance/ budgeting and analytical skills;
  • Strong organizational skills;
  • Strong communication skills;
  • Excellent problemsolving skills;
  • Good knowledge of project/programme management in the context of the UN Finance and Operations Rules and Regulations;
  • Good interpersonal and negotiation skills;
  • Ability to be selfmotivated, with a strong entrepreneurial spirit;
  • Ability to be system/ process and detail oriented;
  • Ability to manage tasks effectively.
Required Skills and Experience

Education and Certification:

  • Master's degree or equivalent in Business Administration, Public Administration, Finance, HR, or related field is required;
  • A firstlevel university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

  • At least one year progressively responsible experience at the national or international level, in office management, operations or finance;
  • Experience providing support in staffing, mentoring and development of its personnel is required;
  • Experience in liaising with diverse stakeholders and partners, including government, civil society, international organizations and grassroots organizations is required;
  • Experience in working in a computer environment using multiple office software packages, experience in handling of web based management systems and modern ERP systems, preferably Oracle Cloud, is required;
  • Management experience in backoffice support operations is required.

Languages:

  • Fluency in English is required;
  • Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Application:


All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: Us/Employment/UN-Women-P11-Personal-History- Kindly note that the system will only allow one attachment.

Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.


Note:


In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women.

The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact.

It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.


Diversity and inclusion:
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect.

UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law.

All employment is decided on the basis of qualifications, competence, integrity and organizational need.


If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.


UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.

All selected candidates will be expected to adhere to UN Women's policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks.

(Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

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Sector:
Nonprofit/Community/Social Services/International Cooperation

Role:
Other

Working hours (%

):80-100%

Job type:
Staff (Permanent and Fixed Term)