Executive Assistant, Social Services Department

2 weeks ago

San Diego, California, United States Family Health Centers of San Diego Full time

Welcome to Family Health Centers of San Diego

Join us at Family Health Centers of San Diego (FHCSD), where we are dedicated to making a positive impact on lives and in the community. Our organization was established by a passionate Latina grandmother and community advocate over 50 years ago in Barrio Logan, with a mission to provide exceptional healthcare services to underserved communities. Today, we have expanded to become one of the largest community health systems in the country, serving over 227,000 patients through 62 sites and conducting more than 417,000 visits annually. At FHCSD, we take pride in our diverse staff and the lasting impact we have on the community.

Job Title: Executive Assistant at Family Health Centers of San Diego

As the Executive Assistant at FHCSD, you will play a crucial role in providing high-level administrative support to an executive team member. From managing projects to overseeing staff, your contributions will be vital to our organization's success.

Job Roles:

  • Ensure department leadership's schedules, meeting agendas, and minutes are well-maintained.
  • Compose reports, analyze data, and extract actionable insights.
  • Build strong relationships internally and externally with hospitals, managed care plans, and social services agencies.
  • Act as a liaison for the Executive with other departments and customers, handling confidential information professionally.
  • Adhere to regulatory and department standards consistently (The Joint Commission, OSHA, etc.).
  • Lead, educate, and coach others on continuous process improvement strategies.
  • Manage file systems, schedule meetings, and coordinate correspondences.
  • Oversee project planning and analysis, ensuring successful outcomes.
  • Recruit, train, and develop a skilled workforce.
  • Research, analyze, and present reports effectively.

Education/Certifications/Licenses/Registrations

  • Minimum 3 years of administrative support experience, preferably in a medical/health-related field.
  • Bachelor's degree in Business Administration, Healthcare Administration, Political Science, or a related field.

Experience/Specialized skills (including Language)

  • Strong team player with project management knowledge.
  • Proficient in business English, with excellent organizational and problem-solving skills.
  • Advanced computer skills, including MS Office and data analysis.
  • Ability to prioritize tasks, multitask, and take initiative.
  • Intermediate report writing skills and medical terminology knowledge.
  • Experience with healthcare organizations is advantageous.

Rewards:

  • Job type: Regular Full Time
  • Competitive Salary with Excellent Benefits
  • Retirement Plan with Employer Match
  • Paid Time Off, Extended Sick Leave, and Paid Holidays
  • Medical/Dental/Vision/FSA/Life Insurance
  • Employee Discounts and Wellness Programs

FHCSD was established with a vision of providing accessible and high-quality medical care to all. Join us in our commitment to serving over 210,000 patients in San Diego County. If you are dedicated to community medicine and culturally competent care, we invite you to be a part of our team.

In the interest of transparency, we want to share the base salary range for this position, excluding benefits or bonuses.

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