Administrative Assistant

6 days ago

Hartford, Connecticut, United States The Salvation Army Eastern Territory Full time

Overview:

Location/Department:
Divisional Headquarters, Programs Department, Service Unit Administration (Hartford, CT)

Status:
Non-exempt, Part-time

Hours Per Week:24

Schedule:
Tuesday, Wednesday, and Thursday; 8:00 am - 4:00 pm

Supervisee(s): Social Ministries Director

Scope & Purpose of Position:
Perform various administrative, accounting, and coordinating duties in support of the Social Ministries Director.

Assist with promotion of seasonal programs, including camp registration and campaigns, and with the financial and statistical accounting in a way that promotes the department's performance of the highest possible level.


Responsibilities:

  • Serve as a positive and professional representative of The Salvation Army.
  • Assist with mailings, as needed.
  • Attend occasional Service Unit meetings as requested by supervisor.
  • Collect and ensure accuracy of quarterly statistical reports for Service Unit to meet DHQ deadline. Maintain statistic files and copies of reports needed for United Way Service Units.
  • Field and direct calls from Service Unit volunteers and community members seeking assistance.
  • Maintain a current Service Extension Directory and share with 211 on a quarterly basis.
  • Maintain office supplies, collateral materials, etc.
  • Manage, support, and track paperwork collection including financial, statistical, United Way, and EFSP (Emergency Food and Shelter Program) to ensure reporting deadlines are met.
  • Monitor, track, and file monthly bank statements to ensure DFB (Designated Fund Balance) is maintained, note any maintenance fees, and ensure the receipt of monthly bank reconciliations.
  • Receive, review, and process weekly Service Unit Reimbursement Requests, ensuring all necessary documentation is included and all Salvation Army policies and procedures are followed. Submit to supervisor for handling.
  • Support fundraising and special events such as the Red Kettle Campaign, Seasonal Assistance, BacktoSchool, etc.
  • Support Service Extension goals to provide comprehensive emergency assistant to 38 service units.
  • Work collaboratively with the Public Relations office to promote Services Units via social media.
  • Adhere to guidelines for employees as found in The Salvation Army's Employee Manual.

Qualifications:

  • Must understand, embrace and reflect well on The Salvation Army's mission.
  • Exceptional interpersonal skills and professional demeanor.
  • High School Diploma required. Associate degree preferred.
  • Minimum of three years administrative assistant experience required, preferably in a social service nonprofit setting.
  • Experience with accounting and proficient in mathematics is required.
  • Strong proficiency in computers and Microsoft Office.
  • Ability to follow written and verbal instructions.
  • Ability to work in a fastpaced, everchanging environment.
  • Ability to work independently, as well as part of a
  • Continual attention to detail, highly organized, and able to establish priorities.
  • Demonstrate discretion, integrity, and confidentiality in dealing with all matters.
  • Effective interpersonal skills and strong customer service skills.
  • Excellent verbal and written communication skills.
  • Must complete required trainings upon hire.
  • Valid motor vehicle driver's license required. Must obtain and maintain driving privileges per Salvation Army insurance company.
  • Will respect and promote the interest of The Salvation Army. The individual is not required to embrace the tenets of faith, but he/she is required to promote and respect the mission of The Salvation Army.

An Equal Opportunity/Affirmative Action Employer:

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability, or protected veteran status.

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