Grants Management Specialist

1 month ago

Rockville, Maryland, United States Substance Abuse and Mental Health Services Administration Full time

SummaryThis position is located in the Department of Health and Human Services, Substance Abuse and Mental Health Services Administration, headquartered in Rockville, Maryland.

Learn more about SAMHSAThis job is open toCareer transition (CTAP, ICTAP, RPL)Federal employees who meet the definition of a "surplus" or "displaced" employee.

The publicU.S. Citizens, Nationals or those who owe allegiance to the U.S. Clarification from the agencyAll U.S. Citizens

No previous Federal Service is required.

DIRECT HIRE AUTHORITY will be used to fill this position.

DutiesWHAT YOU'LL BE DOING DAY TO DAYAs a Grants Management Specialist, you will use your knowledge of and experience to optimize business results and customer experience by:

Providing expert technical grants management advice and assistance on the most complex issues, both administrative and financial, to team members, leadership, SAMHSA staff and grantees.

Providing policy guidance regarding maximum competition, limited competition, and single source award as well as responding to complex questions and advising potential applicants about the preparation and submission of applications, with emphasis on cost factors and budget statements.

Participating in the receipt and review of periodic and final expenditure reports, to ensure that all obligations incurred are within the approved grant budget and meet conditions in the Grants Policy Statement, program brochures, and the specifications stated on the Notice of Grant Award.

According to the balance reflected in the expenditure reports, determines adjustments in the grant amount and directing preparation of an adjusted Notice of Award to reflect the revised unobligated balance.

Providing consultation and technical assistance to individuals concerning the administration of the grant programs, independently or in collaboration with the supervisor.

Preparing necessary background information for consultation of Centers and Department officials. Answering inquiries pertaining to SAMHSA grant programs.

Assisting in answering inquires of a sensitive nature from members of Congress, their staff members, Congressional committees, General Accounting Office, etc.

Preparing or overseeing the preparation of monthly, quarterly, and annual grant reports as directed by leadership.

Preparing and/or participating in the preparation of special reports and responses to correspondence from members of Congress, officials of institutions and other government agencies.

Requirements Conditions of EmploymentU.S. Citizenship required.
Males born after December 31, 1959 must be registered or exempt from Selective Service - for federal employment.
Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. All information concerning qualifications is subject to investigation.

Documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.

All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.

All qualification requirements must be met by the closing date of the announcement.
Financial disclosure statement may be required.
Probationary (or trial) period may be required.

QualificationsWHAT WE ARE LOOKING FORMinimum Qualifications:
You must have one-year specialized experience to perform successfully the duties of the position.

To be creditable, specialized experience must have been equivalent to at least the GS-13 grade level in the Federal service performing at least three (3)of the following:Provide expert technical grants management advice and assistance on the most complex issues, both administrative and financial.

Coordinating complex grants portfolio including cooperative agreements and highly technical special projects.
Provides consultation and technical assistance to individuals concerning the administration of the grant programs.
Compiles grant data for formulation of budget estimates.

Documenting experience:
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of experience.

In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time.

As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification.

Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume.

Do not copy and paste the duties, specialized experience, or occupational application questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.

In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description.

Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment.

The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed.

It is expected that this documentation is included in the employee's official personnel record.

In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above.

Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment.

You will receive credit for all qualifying experience, including volunteer experience.

If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited.

OPM Qualification General Policies WebsiteEducationThis job does not have an education qualification requirement.
Additional informationTHINGS YOU NEED TO KNOWIncentives may be authorized; however, this is contingent upon multiple factors, including funds availability.

If authorized, certain incentives may require you to sign a service agreement to remain in the Federal government for a period of up to 3 years.

Note:
This statement does not imply nor guarantee an incentive will be offered and paid.

Incentives may include the following:
moving expenses, recruitment or relocation incentive; student loan repayment, superior qualifications appointment, creditable service for annual leave for prior non-federal work experience or prior uniformed military service, etc

Bargaining Unit Position:

NoResearch position:
No

Drug Screening Required:
NoApplicants selected for this position will be subject to reasonable suspicion and post-accident drug testing upon hiring.

Career Transition Assistance Program/Interagency Career Transition Assistance Program (CTAP/ICTAP): For information on how to apply as an CTAP/ICTAP eligible see To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85.0 or above on the rating criteria for this position.

Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code.

If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office.

BenefitsA career with the U.S. government provides employees with a comprehensive benefits package.

As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Opens in a new windowLearn more about federal benefits.

Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

Contact the hiring agency for more information on the specific benefits offered.

How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.

Additional selections may be made for similar positions across the Department of Health and Human Services (HHS) within the local commuting area(s) of the location identified in this announcement.

By applying, you agree to have your application shared with any interested selecting official(s) at HHS.

Clearance of CTAP/ICTAP will be applied for similar positions across HHS.In accordance with Executive Order 12564 of September 15, 1986, The Department of Health and Human Services (HHS) is A Drug-Free Federal Workplace.

The use of illegal drugs, on or off duty, by Federal employees is inconsistent not only with the law-abiding behavior expected of all citizens, but also with the special trust placed in such employees as servants of the public.

Note:
This vacancy will be filled through OPM's Direct Hire Authority. Veterans' Preference and traditional rating and ranking of applicants do not apply to positions filled under this announcement.

Please click here for more information on OPM's Authorization of Direct Hire authority"Traditional rating and ranking of applications does not apply to this vacancy.

Applications will be evaluated against the basic qualifications. Qualified candidates will be referred for consideration in accordance with the Office of Personnel Management direct hire guidelines. Veteran's Preference does not apply to the direct hire recruitment procedures. Selections made under this announcement will be processed as new appointments to the civil service. Current civil service employees would, therefore, be given new appointments to the civil service.

To preview the application questionnaire, click the following link:
career with the U.S. government provides employees with a comprehensive benefits package.

As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Opens in a new windowLearn more about federal benefits.

Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

Contact the hiring agency for more information on the specific benefits offered.

Required DocumentsAs a new or existing federal employee, you and your family may have access to a range of benefits.

Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee.

You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

Submission of a resume alone IS NOT a complete application.

You must provide a complete online Application Package which includes:
Your Resume.

You are encouraged to use the USAJobs online resume builder to ensure that all required information is in your resume.

Your resume must clearly articulate how your skills and experiences align to the criteria defined in the qualifications section of this announcement and it must support your responses to the application questionnaire.

For each position you must describe your duties, accomplishments, related skills, and responsibilities. Your resume must also include the day, month, and year that you began and ended for each position held. Full-time employment will be assumed unless otherwise stated on your resume. Part-time employment will be prorated in crediting experience. Not providing this information may result in the lowering of your assessment score or an ineligible rating. For resume writing guidance, please visit the USAJobs Resource Center or view their video tutorial.

For Most Effective Resumes Tips visit:
complete Application Questionnaire

Other Supporting DocumentsOther Supporting Documents:
(Only Submit if applicable to you.)CTAP/ICTAP DocumentationA copy of your RIF separation notice, notice of proposed removal for failure to relocate, notice of disability annuity termination, or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement;A copy of your SF-50 "Notification of Personnel Action'', documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification of inability to place you through RPL, etc.;A copy of your latest performance appraisal including your rating; andAny documentation from your agency that shows your current promotion potential.
Do not submit photographs with your application package.

Documents with photographs may not be seen by hiring officials - you must remove your image from any resumes, badges, licenses, etc.

Do not submit/upload Adobe portfolio documents. Adobe portfolio documents are not viewable by our agencies' staffing offices.

For Résumé Tips visit:
Application Tips visit:
additional information about USAJOBS visit the

Help Center:
are not required to submit official documents at this time; copies are sufficient. Official documentation will be requested upon selection.

How to ApplyTo apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.1.

To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.2. Click the Submit My Answers button to submit your application package.3. It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.4.

To verify your application is complete, log into your USAJOBS account, , select the Application Status link and then select the more information link for this position.

The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.

Your uploaded documents may take several hours to clear the virus scan process.5. To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
The complete Application Package must be submitted by 11:59 PM (EST) on the closing date of this announcement.
By submitting your application, you are certifying the accuracy of the information contained in your application.

If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work; or, you may be fined or jailed.

After making a tentative job offer, we will conduct a suitability/security background investigation.

Agency contact informationHR Abuse and Mental Health Services Administration5600 Fishers LnRockville, MD 20857USNext stepsOnce the online questionnaire is received you will receive an acknowledgement email that your submission was successful.

The best qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 45 days of the closing date of this announcement.

You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).You will be required to submit official documentation prior to appointment.

The agency will then verify the information provided on your application (i.e., degree, veterans' preference, disability, etc.).

HHS has a Critical Preparedness and Response Mission:

we protect the American people from health threats, research emerging diseases, and mobilize public health programs with domestic and international partners.

HHS' 24/7 Secretary's Operations Center (SOC) unites highly trained experts, well established processes, and state-of-the-art technology to coordinate resources and information as HHS responds to emergencies worldwide.

Every HHS employee has a role in supporting public health emergency management, whether through voluntary temporary assignments to emergency responses or sustaining other HHS programs and activities while colleagues respond.

In addition to their everyday work, HHS offers employees the opportunity to contribute their unique skills through voluntary temporary assignments to humanitarian emergencies or Departmental priorities countering new and emerging health, safety, and security threats.

Fair and TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Criminal history inquiriesEqual Employment Opportunity (EEO) PolicyFinancial suitabilityNew employee probationary periodPrivacy ActReasonable accommodation policySelective ServiceSignature and false statementsSocial security number requestRequired DocumentsSubmission of a resume alone IS NOT a complete application.

You must provide a complete online Application Package which includes:
Your Resume.