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Business Support

2 months ago

Portland, Oregon, United States State of Oregon Full time
Job Description:

We are proud to be an Equal Opportunity Employer. Working actively to build an equitable agency, using inclusion and diversity as our compass towards a future free of prejudice and bias. Valuing an environment where everyone can bring their whole authentic selves, which is crucial for a strong workforce able to better serve communities.No discrimination here, we invite candidates from all backgrounds to join us.

Do you have a keen eye for details? Are you adept at handling multiple tasks simultaneously? Interested in being part of a diverse team committed to supporting children, families, and communities? If that sounds like you, then the Office Specialist 2 role might be the perfect fit for you

We are on the lookout for multiple Office Specialist 2's to integrate into the teams of the Office of Child Welfare in Multnomah County (Gresham and Portland areas).

Note: This recruitment will remain open until all vacancies are filled. The next review date is set for Friday, June 07, 2024.

Oregon Department of Human Services (ODHS), Where you fit in and drive change.

  • Joining the ranks means becoming part of a community comprising over 10,000 dedicated employees striving to help Oregonians reach well-being and independence through opportunities that empower, respect choice, and maintain dignity.
  • Engage with ODHS Employee Resource Groups (ERGs) and discover a place where you belong, build connections, and engage in collective learning. ERGs are employee-led groups that foster support and align with ODHS' overarching mission and vision.
  • We are dedicated to constructing an anti-racist and fair agency. Equity forms the bedrock of our role as a human services agency, and we are unwavering in our commitment to infuse equity in every aspect of our operations. The agency's four points outline the objectives concerning equity, inclusion, and racial justice.
  • We understand the unpredictability of life, and ODHS is keen on your well-being. Embrace a harmonious work-life balance, enjoy 11 paid holidays annually, flexible work hours, and comprehensive benefits including health, dental, vision, and more.

What's required for qualification

  • Two years of clerical experience encompassing keyboarding, word processing, or similar document-generating tasks; OR
  • An associate degree in any field; OR
  • An equivalent blend of education and experience.

Essential Attributes

We're seeking candidates with:

  • Knowledge of Computer Software
  • Demonstrated organizational skills and self-initiative
  • Effective verbal and written communication abilities, engaging with diverse individuals
  • Proficiency in teamwork and independent work while efficiently managing time
  • Utilizing a culturally sensitive approach to make sound decisions and identify effective problem-solving strategies

Ensure to articulate how you meet these qualities in your application materials. These attributes will influence the selection of candidates for further consideration.

Your key responsibilities at a glance

As a part of the workforce within the organization, you hold a significant role in the lives of Oregon's most vulnerable young individuals and families. Your commitment contributes to building a Child Welfare system that enhances the safety, health, and overall well-being of children and young adults.

As a Business Support (Office Specialist 2), you will:

  • Maintain databases and tracking systems relevant to the operational functions of the Child Welfare office.
  • Accurately input data into various computer databases (e.g., OR-Kids).
  • Assemble and furnish all case materials as per court orders or requests from Caseworkers and/or Supervisors.
  • Process diverse forms in compliance with policies, procedures, and crucial timelines.
  • Leverage your top-notch communication skills to correspond effectively with Caseworkers, Supervisors, other pertinent staff, and clients.
  • Offer support to colleagues within the Business Staff team.
  • Contribute as a valued member of the Business Staff unit, delivering essential administrative support to caseworkers, supervisors, community partners, vendors, and clients.
  • Access various prospects for learning, advancement, and personal growth.

Working conditions

  • Your tasks will be conducted in an office environment.
  • You may engage with varied individuals, including those who have undergone trauma and face challenges in managing their emotions.

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