Human Resources Coordinator

2 weeks ago

Phoenix, Arizona, United States Greenberg Traurig Full time

Greenberg Traurig (GT), a global law firm, has an exciting full-time employment opportunity for a Talent Services (Human Resources) Coordinator in our Phoenix, AZ or Sacramento, CA office. We offer competitive compensation and an excellent benefits package.

Position Summary:

The Talent Services Coordinator provides administrative support to the Talent Services department, under the guidance of the Talent Services Manager, assisting with daily human resource tasks, including staff recruitment, orientation, employee benefits, event planning, electronic file maintenance, and other duties as assigned. Candidate should also be flexible to work overtime as needed.

Duties & Responsibilities:

  • Assists with staff recruitment: posts open positions on the intranet and job boards; enters and tracks job applicants using tracking software; sends resume to Talent Services and Hiring Managers
  • Schedules interview appointments and interfaces with candidates; emails standard communications to applicants regarding the status of their applications
  • Manages new hire process, including sending out new hire paperwork, initiates and monitors background check process, and coordinates start date with new hire
  • Prepares welcome email, assists with onboarding process, and assists in planning and conducting new employee orientation
  • Assists with administration of employee benefits plans, including healthcare, life, disability (including claim forms), 401(k), and other health and welfare benefits programs; assists employees with annual open enrollment
  • Answers basic questions on HR policies, procedures, and programs
  • Maintains personnel files (active and terminated employee records) and I-9s; responsible for E-verify
  • Coordinates firm events such as staff appreciation, health and wellness clinics, annual holiday party, and other special events as requested; may assist with community fundraising
  • Assists with aspects of the annual performance review process for Associates and Business Staff, including sending out reminders and flagging comments for Talent Services Manager review
  • Processes employment verifications and transactions in HR system, including employee changes and separations, assists employees with the time and attendance system (Workday), reviews time records as needed
  • Assists with departing attorney processes
  • Ensures administrative (i.e. secretarial, reception) vacation coverage and overflow is provided
  • Coordinates office attorney CLE training programs and processes attorney bar association memberships
  • Performs additional duties as required, including but not limited to, assisting with other GT offices
Skills & Competencies:
  • Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation
  • Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team
  • High attention to detail, outstanding organizational skills, and the ability to manage time effectively
  • Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented
  • Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks
  • Recognize confidential, sensitive, and proprietary information and maintain confidentiality
  • Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations; proactive in seeking innovative ways in which to help others
Qualifications & Prior Experience:
  • Bachelor's degree or equivalent experience in Human Resources, Business, Organization Development, Paralegal Studies, Legal Studies or related field preferred
  • Three to five years of experience in a Human Resources support role in a professional services or AMLAW firm environment. Experience in California and Colorado HR would be beneficial
  • Professional in Human Resources (PHR/SPHR) or SHRM-CP/SCP certification preferred
  • Possess a basic understanding of HR principles and practices, as well as employment law compliance
  • Knowledge of HR-related programs/software including Workday or other time/attendance or HRIS database systems; as well as Jobvite or other applicant tracking system
  • Proficiency in Windows-based software and Microsoft Office Suite applications, including Word, PowerPoint, Excel, and Outlook
  • Exceptional computer skills with the ability to learn new software applications quickly
The expected annualized base salary range for this position in Sacramento, California is $60,000 to $75,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

Greenberg Traurig is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.

Exemplifying our commitment to promoting inclusion and equity across our platform, the firm participates in the Mansfield Rule Certification Program (Mansfield). Mansfield, which is facilitated by The Diversity Lab, focuses on equal opportunity, fairness, and inclusivity. The Mansfield requirements are anchored in the consideration of expanded talent pools considered for select positions and open roles within the law firm and the implementation of and access to transparent processes. Utilizing the Mansfield framework, the firm's progress and outcomes are measured and documented through Mansfield Certification Plus Metrics. In 2023, GT achieved Mansfield 6.0 Certification Plus. We are excited about our ongoing participation in Mansfield given the program's alignment with the firm's commitment to opportunities for advancement that are inclusive for everyone. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.

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