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Human Resources

4 months ago

Detroit, Michigan, United States Columbia University Full time

Position Summary

The Human Resources & Faculty Affairs Generalist is responsible for coordinating the day-to-day human resources, academic affairs, and payroll functions within the Department of Medicine. Additionally, the HR/FA Generalist provides essential support to the Medicine HR core team and divisions.

Responsibilities

Recruitment and Onboarding:

Assist with the recruitment procedures: securing approvals, drafting job descriptions, and posting positions on Columbia's job sites (TalentLink and Interfolio) as well as external advertising sources. Assist with managing applicants, initiating SkillSurvey reference checks for staff, coordinating pre-hire background checks and employment clearance. Take responsibility for onboarding staff, faculty, researchers, and students. This includes scheduling welcome programs, managing medical surveillance, and generating UNIs for systems and email access. Communicate with new hires and departments to ensure a smooth onboarding experience. Initiate and process template-based hires in Peoplesoft and/or nominations, ensuring accurate collection and processing of information in PAC. Process all short-term visitors and students using JIRA.

Payroll and PeopleSoft Process Management:

Manage the collection of timesheets for hourly staff and process bi-weekly payroll. Facilitate processing of all changes to university and hospital appointments, including leaves, resignations, title changes and all payroll related transactions for all divisional faculty and staff. Process employment-related changes in TalentLink and via PAF, including updating position numbers for promotions or reclassifications, managing leaves of absence and terminations, and ensuring PeopleSoft updates. Collaborate with internal and external stakeholders to resolve issues and ensure timely processing of new hires, appointments, reappointments, terminations, and other related transactions.

Compliance and Immigration:

Assist with the preparation and processing of payroll and time off tracking sheets. Verify time off trackers for Officers and ensure submissions are up to date and approved by supervisors. Coordinate the annual reappointment of all full­time and part-time faculty and fellows at the University as well as biannual clinical reappointment at NewYork-Presbyterian (NYP). Track and ensure members of the department remain in good standing with University and Hospital compliance requirements. Support immigration-related needs for faculty and staff, assisting with visa sponsorship (F-1, J-1, H-1, O-1, TN-1) and preparing visa documentation. Process new visas and renewals using Compass.

Systems and Project Work:

Utilize the ServiceNow HR Ticketing System to manage requests and communicate effectively with the Medicine HR core team and divisions. Maintain and update employee records, uploading all forms and documents into an electronic record system. Manage special projects as assigned and perform other related duties as needed.

Minimum Qualifications

Bachelor's degree or equivalent in training, and /or experience plus a minimum of three years related experience. Experience in human resources or administrative roles. Strong organizational and multitasking skills, with the ability to prioritize and follow up on multiple tasks in a time-sensitive manner. Skilled at working under pressure with minimal supervision, demonstrating sound independent judgment. High degree of professionalism, diplomacy, discretion, firmness, and collaboration in dealing with individuals at all levels. Strong analytical and tenacious problem-solving skills. Proficiency in Microsoft Office, including databases and advanced spreadsheet skills.

Preferred Qualifications

Bachelor's degree in Human Resources or a related field. Familiarity with university policies, procedures, and systems.