Financial Operations Coordinator
2 weeks ago
Apply now )
Job no:
Work type:
Staff
Location:
San José
Categories:
Unit - CSUEU - Clerical and Administrative Support Services, Finance/Accounting, Probationary, Full Time, On-site (work in-person at business location)
Job Summary
Reporting to the Senior Director of University Housing performs duties under the general supervision and takes work lead direction from the Assistant Director for Residential Accounts and Financial Services.
This incumbent works independently to achieve specified outcomes, the Financial Operations Coordinator is responsible for assisting with coordination and supports business operations processes including billing and auditing, meal plan administration and license cancellations.
In addition, Financial Operations Coordinator assists and supports coordination of cashiering, provides front facing response and follow up to residents inquiries.
Key Responsibilities- Utilizing campus IPP due dates, assists with coordination of billing upload and due dates with Financial Operations staff.
- Performs scheduled fee assessments in StarRez to create regular batch uploads to campus PeopleSoft system.
- Processes billing charges and changes for telephone, parking, meal plans, room, and activities.
- Regularly audits various reports generated from housing management software (StarRez) to ensure accuracy and billing integrity, making necessary corrections prior to fee assessment.
- Analyzes data entered then generates and uploads charge adjustments due to occupancy, meal plan changes or miscellaneous fee assessment.
- Researches accounts with discrepancies and initiates corrections as needed or refers to the proper staff to make corrections.
- Explains policy and answers questions regarding the UHS license, application and cancellation processes, payment deadlines, meal plan inquiries, and housing charges posted to the student account in PeopleSoft.
- Counsels residents regarding cancellation of their License Agreement.
- Processes parking requests via DocuSign and updates student parking car information using StarRez database.
- Assists with coordination of semester meal plan upload from UHS to Spartan Shops, ensures accurate billing to resident accounts, analyses, and researches subsequent sales and cancellations, ensures compliance with UHS and Spartan Shops internal policies.
- Responds to resident's inquiries regarding account balance, late fees or holds, reduced initial payment process, and any other housing related questions.
- Researches and reconciles accounts, initiates corrections to accounts using StarRez, PeopleSoft and CASHNet.
- Meets with prospective and current residents to discuss delinquency issues providing support to Resident Billing Coordinator and Licensing and Financial Specialist
- Knowledge of word processing, spreadsheet, PeopleSoft, and database software.
- Ability to review financial documents for accuracy, completeness, validity and adherence to standards.
- Demonstrated ability to understand, interpret and apply policies and regulations in specific situations.
- Ability to compute and post figures efficiently and accurately.
- Ability to review financial documents for accuracy, completeness, validity and adherence to standards.
- Ability to compute and post figures efficiently and accurately.
- Must be able to work while under the heavy pressure of constant deadlines.
- Must have excellent written and verbal communications skills.
- Ability to research problems independently.
- Thorough knowledge of UHS business practices including (but not limited to) applications, assignments, cashiering, billing and facilities. Knowledge of SQL. Knowledge of StarRez and PeopleSoft databases.
- Ability to analyze complex data, interpret financial records and determine most efficient method of implementation.
- Ability to resolve complex issues, make independent decisions, exercise sound judgment, and follow through to completion.
- Requires attention to detail and accurate data entry. Proficient use of basic methods and procedures to research various topics.
- Ability to analyze, audit, and process all types of payment requests.
- Ability to act as a primary information source for staff members in functional unit.
- Any equivalent combination of education and experience which provides the required knowledge and abilities.
- Equivalent to three years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities.
- Bachelor's Degree in Business Administration, Finance, Accounting or a related field
- Experience working with billing process.
- Experience conducting an auditing process.
- Experience working in a residential or property management environment.
- Experience working in an educational environment
Classification:
Accounting Technician II
Anticipated Hiring Range:
$4,055/month - $4,288/month
CSU Salary Range:
$3,688/month - $6,122/month
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary ) .
Application Procedure
Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
- Resume
- Letter of Interest
This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
Contact InformationUniversity Personnel
CSU Vaccination Policy
The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S.
Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.
The system wide policy can be found at and questions may be sent toAdditional Information
Satisfactory completion of a background check (including a criminal records check) is required for employment.
SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.
Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.
The standard background check includes:
criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.
SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)
All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act andCampus Housing Fire Safety Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming.
The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years.
A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at or by email at
Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus.
A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at or by email at uhs-Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority.
Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.
Equal Employment Statement
San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws.
Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).
Advertised:
May 01, :00 AM) Pacific Daylight Time
Applications close:
Back to search results Apply now ) Refer a friend
-
Financial Aid Operations Coordinator
2 weeks ago
San Jose, California, United States San Jose State University Full timeUnit - CSUEU - Clerical and Administrative Support Services 1Job Search Category/Discipline Administrative 1Time Basis Full Time 1NOTE:The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers...
-
Financial Aid Operations Coordinator
2 weeks ago
San Jose, California, United States San Jose State University Full timeJob Summary Reporting to the Associate Director of Financial Aid Operations and Technology, the Financial Aid Operations Coordinator supports the successful implementation of student financial aid program services. Under general supervision, the coordinator will provide courteous and accurate customer service to all prospective students, university...
-
Financial Operations Specialist
2 weeks ago
San Jose, California, United States Ursus Inc Full timeJOB TITLE: Financial Operations Specialist (WSG) LOCATION: San Jose, CA (on-site) DURATION: 6 months PAY RANGE: $ $45.00/hr TOP 3 SKILLS:Bachelor's degree from an accredited college or university in accounting, finance, business, or related fields At least two years relevant experience or at least five years professional experience Familiarity with...
-
San Jose, California, United States San Jose State University Full timeJob SummaryThe Online Programs Coordinator and Financial Aid Counselor performs functions under the general supervision of the Associate Director of Financial Aid Counseling but works independently to provide a variety of coordinating and advising services in support of the Financial Aid and Scholarships Office. The incumbent performs functions related to...
-
Chief Financial Officer
2 weeks ago
San Jose, California, United States Child Development Full timeChild Development, Inc.'s mission is to improve the quality of life for children and their families, providing them the opportunity to build a better future. Our Choices for Children (CFC) program helps low-income families in Santa Clara and Stanislaus Counties gain access to subsidized childcare and other community support services while they work, look for...
-
Financial Analayst
2 weeks ago
San Jose, California, United States Insight Global Full timeThe Financial Analyst supports the operational and strategic programmatic activities of Infrastructure and Network Operations in F5's Security and Distributed Cloud organization. Our team is responsible for developing key strategic initiatives within SDC Operations, as well as supporting executive level operational support. This role will be involved in...
-
Financial Analayst
2 weeks ago
San Jose, California, United States Insight Global Full timeThe Financial Analyst supports the operational and strategic programmatic activities of Infrastructure and Network Operations in F5's Security and Distributed Cloud organization. Our team is responsible for developing key strategic initiatives within SDC Operations, as well as supporting executive level operational support. This role will be involved in...
-
Senior Financial Analyst
2 weeks ago
San Jose, California, United States Cobham Advanced Electronic Solutions Full timeFunction as a subject matter expert on financial operations Develop and implement strategies for budgeting, forecasting, modeling, identifying and explaining variances, financial reporting and internal controls Identify opportunities and support majo Financial Analyst, Financial, Accounting, Analyst, Senior, Forecasting, Manufacturing, Technology
-
Financial Analyst 4
2 weeks ago
San Jose, California, United States Russell Tobin Full timeWhat are we looking for in our Financial Analyst 4? Our client, a global technology company based in CA is seeking a Financial Analyst on a hybrid basis. Contract (W2 Non-Exempt) 12+ Months Contract Location: San Jose, CA 95110/San Francisco, CA 94103 Hybrid Work Pay: $50-$53/hr. DOE Duties: This is an excellent opportunity to join the Digital Media...
-
Development Coordinator
4 weeks ago
San Jose, California, United States Insperity Full timeDevelopment CoordinatorAre you passionate about helping foster children and families? Now is an excellent opportunity to join an ethnically and culturally diverse team of multidisciplinary professionals. Unity Care Group (UCG) has many rewarding positions serving underserved foster youth and families in Santa Clara, San Mateo, and Placer Counties. UCG is a...
-
Development Coordinator
1 month ago
San Jose, California, United States Insperity Full timeDevelopment CoordinatorAre you passionate about helping foster children and families? Now is an excellent opportunity to join an ethnically and culturally diverse team of multidisciplinary professionals. Unity Care Group (UCG) has many rewarding positions serving underserved foster youth and families in Santa Clara, San Mateo, and Placer Counties. UCG is a...
-
Operations Manager
2 weeks ago
San Jose, California, United States The Bay Club Full timeOur MissionThe Bay Club Company is much more than a hospitality company.We provide experiences which celebrate a healthy and vibrant lifestyle.Our CultureOur unique culture is at the heart of all we do and is guided by our values and behaviors. It's what we expect of ourselves and each other every day. We call them the "Actions We Live By."Our Core...
-
Financial Aid Advisor
2 weeks ago
San Jose, California, United States San Jose State University Full timeJob Summary The Financial Aid Advisor performs functions under the general supervision of the Associate Director for Counseling and Advising. The Financial Aid Advisor performs a variety of duties related to processing the financial aid eligibility determination for student financial aid applications, to maintain records and to assist students by providing...
-
Financial Sales Manager-Business Development
4 weeks ago
San Jose, California, United States First Citizens Bank Full timeOverview: Stable. Family. Opportunities. Unique. Whether First Citizens Bank has been established for 120+ years, or expanding its presence in your market, we invite you to be a part of our story. We're looking for people who want more than just a job - who want to make a difference in the communities where we live and work. As a Financial Sales Manager at...
-
Financial Sales Manager-Business Development
2 months ago
San Jose, California, United States First Citizens Bank Full timeOverview: Stable. Family. Opportunities. Unique. Whether First Citizens Bank has been established for 120+ years, or expanding its presence in your market, we invite you to be a part of our story. We're looking for people who want more than just a job - who want to make a difference in the communities where we live and work. As a Financial Sales Manager at...
-
Operations Director
2 weeks ago
San Jose, California, United States Kaiser Permanente Full timePlans, organizes, directs, evaluates and coordinates administrative nursing services within a single medical center including but not limited to patient care staffing office and systems, nursing supervisors, quality liaisons, bed control, and lift team/transport. Collaborates with KFHP/H and the Medical Group staff in the development and execution of...
-
Staff Financial Analyst
4 weeks ago
San Jose, California, United States Renesas Electronics Full timeCompany DescriptionRenesas is one of the top global semiconductor companies in the world. We strive to develop a safer, healthier, greener, and smarter world, and our goal is to make every endpoint intelligent by offering product solutions in the automotive, industrial, infrastructure and IoT markets. Our robust product portfolio includes world leading MCUs,...
-
Staff Financial Analyst
4 weeks ago
San Jose, California, United States Renesas Electronics Full timeCompany DescriptionRenesas is one of the top global semiconductor companies in the world. We strive to develop a safer, healthier, greener, and smarter world, and our goal is to make every endpoint intelligent by offering product solutions in the automotive, industrial, infrastructure and IoT markets. Our robust product portfolio includes world leading MCUs,...
-
Financial Analyst Pricing
4 weeks ago
San Jose, California, United States Intelliswift Software Full timeJob Title:Financial Analyst (Pricing & Monetization)Duration:6+ MonthsLocation:San Jose, CAPay Rate:$ $54.63/hr.Intelliswift Software Inc.conceptualizes, builds, and supports the world's most amazing technology products and solutions.Our team of rich experts from diverse backgrounds contributes to making Intelliswift one of the most reliable partners in IT...
-
Financial Analyst Pricing
1 month ago
San Jose, California, United States Intelliswift Software Full timeJob Title:Financial Analyst (Pricing & Monetization)Duration:6+ MonthsLocation:San Jose, CAPay Rate:$ $54.63/hr.Intelliswift Software Inc.conceptualizes, builds, and supports the world's most amazing technology products and solutions.Our team of rich experts from diverse backgrounds contributes to making Intelliswift one of the most reliable partners in IT...