front office assistant

7 days ago

Newport Beach, United States Hoag Memorial Hospital Presbyterian Full time

Salary Range: $ $ /hour. Actual compensation may vary based on geographic location, work experience, skill level, and education.

The Front Office Assistant performs a variety of clerical duties and front office operations in support of the patient care activities ensuring even patient flow and continuous communication within the department, referring physician offices and organization staff.

  • Interacts with patients, their family members or surrogate decision-makers, and the public courteously and according to established standards.
  • Greets visitors and answers telephones.
  • May collect Copays, close the Cash Drawer, and prepare month-end deposits.
  • Collects initial demographic and clinical patient information and accurately enters it into the medical record.
  • Compiles and prepares charts.
  • Assists with coordination and execution of patient scheduling including confirmations, cancellations, and rescheduling.
  • Follows through with prompt communication of schedule changes to all appropriate locations and individuals including clinical staff/Supervisors.
  • Maintains accurate information and utilizes various software, including department-specific programs, to schedule, enter charges, find and scan documents, and accurately enter patient information.
  • Ensures the patient chart has all the required paperwork before the patient's procedure.
  • As directed by medical staff patient tests to be performed as needed during patient stay.
  • The position may work in various Departments as needed.
  • Assist clinical staff as needed with patients and family members.
  • Always maintains patient confidentiality.
  • Participates in the continuous quality improvement process.
  • Performs other duties as assigned.

Education and Experience

  • High School Graduate or equivalent education and experience required
  • Knowledge of Microsoft Office Suite, including Outlook, Word, and Excel, required
  • Clerical experience to include filing, calculator, and telephone skills required
  • Typing skills of a minimum 35 WPM required
  • Minimum one (1) years of medical front office or equivalent administrative experience required
  • Working knowledge of medical terminology, and anatomy required
  • Two years' (2) medical front office experience preferred
  • Experience within an acute healthcare system environment preferred
  • Knowledge of healthcare database systems preferred
  • Understanding of insurance procedures preferred
  • Bachelor's degree in a healthcare-related field preferred.

Certifications Preferred

  • BLS Certification

Hoag is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Hoag is committed to the principle of equal employment opportunity for all employees and providing employees with a work environment free of discrimination and harassment. Hoag hires a diverse group of people in a manner that allows them to reach their full potential in the pursuit of organizational objectives.

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