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Office Manager of Research

3 months ago

Philadelphia, Pennsylvania, United States Rothman Orthopaedics Full time
Job Details

Level
Experienced

Job Location
Center City Sheridan Building - Philadelphia, PA

Position Type
Full Time

Education Level
Bachelors Degree

Travel Percentage
None

Job Shift
Day Shift

Job Category
Research

Description

Rothman Orthopaedics is looking to hire a full time Office Manager of Research based in our Center City Philadelphia office

Schedule: Monday through Friday 8 AM to 4:30 PM

Job Summary:

Provide assistance and oversight for timely billing related to various key milestones for clinical trials and other industry sponsored research projects. Accounts management related to research employee salary and end of year budget. Operations management of the research division located at 125 South Street 10th floor suite. Onsite contact with SSH management properties for all items that need to be addressed regarding the work environment. Get matters addressed in a timely manner.

Essential Duties:
  1. Preparation and payment of research-related invoices for meetings/conferences. This includes reimbursement of research personnel and invited guests for participation in approved conferences and meetings and maintenance and so on.
  2. Time keeping for research personnel which includes registration of time-in and time-out for full-time and part time employees. Approval and administration of vacation time, sick time, and maintenance of records related to personnel leave of absence, Through Paycom.
  3. Establish work procedures and resolve problems that may occur between various projects and research divisions.
  4. Work with various research fellows and visiting scholars with logistics of operating room and clinic shadowing clearances into the various hospitals and clinics.
  5. Work with student volunteer program with compliance (Software users agreement & volunteer forms) and allocation appropriate division
  6. Work with rotating International scholars and visitor program with compliance (Software users agreement & volunteer forms) and paperwork completion. This includes keeping track of arrival and departure times for visiting scholars. Through the Office of International Affairs (OIA).
  7. Maintain OR clearance program for students, research visitors and international research related quests. Point of contact for OR in regards to visitor clearance.
  8. Summer student's program (Application form update, application review, capacity maintenance).
  9. Interview for new personnel, research fellows, international visitors, and clinical coordinators
  10. Office maintenance and daily operations.
  11. Managing Outlook schedules between 5 team members for anyone requesting personal or virtual conferences.
Qualifications:
  1. Bachelor's Degree or Equivalent required
  2. Experience and/or knowledge of Accounts Receivables and basic Accounting preferred
  3. Office 365 knowledge required
Our Commitment to Employees:

Come work at Rothman Orthopaedics Our employees are our single greatest asset, as such, we strive to provide a professional, nurturing environment where every member of our team can make a meaningful difference in the lives of others. This commitment to our employees has earned us the distinction as a Top Workplace in Philadelphia by the Philadelphia Inquirer year after year. Our employees enjoy competitive pay, comprehensive health and dental benefits, tuition reimbursement, paid time off, and retirement savings plans.

Rothman Orthopaedics is an Equal Opportunity employer committed to providing opportunities to all qualified applicants without regards to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. We value developing an inclusive and equitable environment that strengthens our organization and allows us to better attract and retain a diverse workforce that is representative of our patients and our community. We model our values by creating and enacting practices that encourage participation from all backgrounds, perspectives, and experiences.

As a condition of employment at Rothman Orthopaedics, it is required you receive the COVID-19 vaccination. Rothman Orthopaedics is an Equal Opportunity Employer and requests for reasonable accommodations will be considered.