Fiscal Administrator

1 week ago

Orange, California, United States County of Orange Full time

CAREER DESCRIPTION:

FISCAL ADMINISTRATOR

(Accounts Payable)
****
  • In addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following dates: - Effective June 28, % increase
  • Effective June 27, % increase
***
This recruitment is being held to establish an Open Eligible List to fill a vacancy in this class until the next recruitment.

POSITION/RECRUITMENT INFORMATION

This recruitment is open to the public and being held to establish an open eligible list to fill vacancies in this class until the next recruitment.

The eligible list established may also be used to fill positions in similar/or lower classifications.

The current vacancies are within the Orange County Sheriff's Department (OCSD); however, the eligible list may also be used by other County of Orange agencies or departments to fill their vacancies.


THE OPPORTUNITY


OCSD Financial/Administrative Services Division is looking to fill an Accounting Manager position with an individual who has experience in the areas of accounts payable.


This position will be responsible for:

  • Oversight of the Accounts Payable function for the department, including auditing and processing invoices for Sheriff's Divisions.
  • Managing a team of seven staff members including an Accounting Office Supervisor II and serving as handson backup for all team members as required.


Preparing and updating training materials as processes are updated which will also include Year End processes as well as various encumbrance reviews and reporting.


  • Developing various adhoc and routine Financial Reports for management.
  • Serves as the liaison between OCSD and the Auditor-Controller's (A/C) Office to ensure policies and procedures are followed and in compliance with A/C procedures.
  • Reviews, interprets and implements Government Accounting Standards Board (GASB) principles with guidance from the Auditor-Controller's Office.

DESIRABLE QUALIFICATIONS AND CORE COMPETENCIES

TECHNICAL EXPERIENCE | TECHNICAL KNOWLEDGE

  • Comprehensive understanding of various payment processes and experience working with staff to interpret the County Procurement Manual, County Design and Construction Procurement Policy Manual, Board Resolutions, Minute Orders, Court Orders, and sales and use tax regulations to ensure accuracy of payments.
  • Experience in fiscal yearend expense accrual processing.
  • Experience in reviewing, interpreting, and implementing GASB principles.
  • Ability to prepare and present orally or in writing complex financial reports in an appropriate format to various levels of staff including management and executives.
  • Experience with processes, methods, and techniques related to accounting or audit procedures and practices.

JUDGMENT | PROBLEM SOLVING AND ANALYSIS SKILLS

  • Assessing and analyzing complex and challenging issues associated with changes to accounting or auditing practices; communicating information and actions needed in a timely and responsive manner.
  • Makes sound business decisions based on limited, complex or contradicting information and relevant public service ethical principles.
  • Exhibits innovation and creativity in identifying and resolving problems as they occur.
  • Independently conducting research and accurately interpreting relevant data to formulate recommendations for modifying program policies, procedures, and requirements.
  • Working in a fastpaced environment requiring multitasking abilities, such as handling and prioritizing multiple projects and to meet deadlines with accurate and complete work product.
  • Works effectively individually or ingroup problem solving situations.
  • Analyzing and supporting planning efforts for identifying future resource needs and business process improvements.
  • Extensive understanding of policies, rules, and regulations regarding County procedures.
  • Thorough understanding of internal controls and risk management.

LEADERSHIP | SUPERVISORY SKILLS

  • Leads confidently by taking personal responsibility for decisions and actions.
  • Aligns organizational vision with County strategic goals and department business objectives.
  • Leading a high performance and forward focused team of accounting professionals by inspiring, motivating and empowering them to achieve agency goals and performance measures.
  • Uses creativity and innovation in achieving business objectives.
  • Coaching and inspiring peers and subordinates to be results oriented and manage daytoday issues in support of maintaining a productive, creative, flexible, and innovative work environment.
  • Taking responsibility for making decisions in a fair and consistent manner that fosters a supportive working environment for maintaining the integrity of agency operations and delivering responsive and quality services.
  • Keeping staff informed of updates or changes to policies or procedures affecting their work.
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