Payroll and Scheduling Coordinator

6 days ago

Newtown Square, Pennsylvania, United States Dunwoody Village Full time
Dunwoody Village, a highly regarded continuing care retirement community (CCRC) in Newtown Square, PA, is seeking an experienced PAYROLL & SCHEDULING COORDINATOR to join our caring and talented team.

The health and safety of our team members and residents are our most important priority. With this in mind, we do require that all Dunwoody Village employees be vaccinated against COVID-19 and Influenza. Exemptions based on religious beliefs and qualifying medical reasons will be considered.

Our Care Center Unit is made up of 81 skilled nursing rooms and 81 personal care rooms and the Payroll & Scheduling Coordinator serves an integral role in ensuring that all aspects of staffing, scheduling, and payroll are completed as efficiently and effectively as possible. Some of the key essential functions of the position include the following:
  • Monitors all staff time punches and corrects timesheet errors daily.
  • Ensures staff payroll is complete and accurate at the end of every pay period.
  • Completes the schedule for the nursing department on a monthly basis; notifies the Director of Nursing of critical staffing needs on a daily basis and immediately as they arise.
  • Uses OnShift to send open shifts as necessary as soon as the shift is available; ensures that overtime is only being offered if there is no other option.
  • Posts the schedule at minimum of 30 days in advance for all Nursing Departments and notifies managers/administrators if there are staffing issues prior to posting.
  • Communicates holiday rotations to staff and ensures proper coverage is handled during critical weather/emergency events.
  • Maintains/updates daily CNA assignment sheets
  • Handles phone calls from nursing services staff in regards to requests, callouts, and lateness and makes the necessary notations on the rosters/schedules.
  • Tracks callouts in payroll and scheduling systems and notify the Director of Nursing and Human Resources when staff absenteeism needs to be addressed via performance counseling.
  • Works closely with Administrative Assistants on each unit to train them on offering shifts to staff via OnShift and serving as a payroll backup as necessary
Our ideal candidate is best described below:
  • A minimum of 3 years of broad payroll and scheduling experience in a busy medical setting - preferably in a CCRC or Life Plan Community
  • A minimum of 3 years of comprehensive experience using the current payroll system and OnShift (Scheduling) or similar payroll and scheduling systems.
  • Superb administrative skills with a detail-oriented approach to completing tasks.
  • Working knowledge of Microsoft Office - including Word. Working knowledge of Point/Click/Care is strongly desired
This is a full-time position with a recognized industry leader and offers a great benefits package including a generous time off package, medical, dental, prescription, vision, short-term disability, long-term disability, life insurance, tuition reimbursement, semi-annual bonuses, and a retirement plan with generous company match.

Qualified candidates may reply to this posting with their resume and salary requirements. Deadline to apply is Monday, June 3, 2024.

All offers of position are contingent based upon successful completion of a background check, 2 completed references, drug screen, Influenza vaccine and COVID-19 vaccination.

Dunwoody Village is an equal-opportunity employer and recognizes the benefits of a diverse workforce. Come join our team today Learn more about us at

Other details
  • Pay Type Hourly
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