Production Specialist

2 weeks ago

Chicago, Illinois, United States Freeman Full time

About Us

Freeman is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry's largest network of experts, Freeman's insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 96-year legacy in event management as well as new technologies to deliver moments that matter.

Summary

The Production Specialist works closely with project teams to implement and execute strategic and tactical fulfillment of global in-person, hybrid, and virtual events. This position executes assigned project tasks independently and will have latitude to solve complex project issues and present solutions to the internal team. This position proactively manages program elements, and regularly communicates with clients, project team members (e.g., Account Directors, Producers, Technical Directors, Finance, etc.), other Freeman divisions, contingent resources, suppliers, and venue contacts.

This position will support our Production team. It is eligible to work a hybrid schedule, generally requiring work in-office and/or show-site 2-3 days per week. The ideal candidate will be based out of any of the following locations:

  • Dallas, TX
  • Nashville, TN
  • Chicago, IL
  • Washington, DC
  • Orlando, FL

Essential Duties & Responsibilities

  • Contribute to all aspects of in-person, hybrid, and virtual event experiences including the planning and execution of events, general sessions, breakouts, digital platforms, exhibits, trade shows, special and ancillary events, and experiential activations.
  • Work with cross-functional project teams on planning, execution and post event reporting, and presentations for sold projects.
  • Project scope responsibilities may include support for; the management of project resources, compiling detailed event project plans, workflows and timelines for each event, creation and distribution of team call agendas and notes, documentation of project areas, onsite/virtual staffing management, signage and graphics development, speaker and presentation design management, video production, audio visual production, digital platform build out and management, talent identification and management, scenic design and build management, and contingency planning.
  • Support Producers in the on-boarding process of contingent talent, supplier set-up, PO creation, invoice processing/follow-up and final project reconciliation.
  • Support project lead in managing the financial reporting by ensuring all data meets company compliance criteria and profit margins goals, reconcile invoices, final cost reporting, and capture of cost savings.
  • Schedule necessary project team meetings or sub-meetings, develop and distribute the meeting agenda, facilitate the meeting, and report out on notes and actionable items.
  • Support third-party invoice/expense tracking and final reconciliation. Develop and tracks project schedules, agendas, and show flows as needed.
  • Maintain and update all workstream applications including Box folders, spreadsheets, decks, documents, etc.
  • Assist in managing all logistics for in-person and virtual event preparation and execution including the shipping of event supplies, product, and collateral to and from event locations.
  • Create post-event debriefs and propose opportunities for change and improvement to stakeholders.
  • Oversee departmental processes while being proactive.
  • Perform other duties as assigned and maintain consistent and thorough communication with all parties involved.

Education & Experience

  • Bachelor's degree or equivalent combination of education and experience.
  • A minimum of 2 years of experience in the in-person event space.
  • Experience in managing vendors, people, equipment, and timelines.
  • Ability to quickly recognize or anticipate problem areas and quickly develop solutions.
  • Flexible, self-motivated, energetic, and uses time productively and efficiently.
  • Strong and proficient skills with Microsoft Office tools such as Excel, Word, PowerPoint, and Teams.
  • Strong and proficient skills with Google G Suite and Zoom.
  • Motivated to learn digital platforms for virtual events.
  • Exhibits an outgoing, upbeat personality, enjoys working as part of a team, and is efficient, considerate, and organized, with a keen eye for details.
  • A strong attention to excellent customer service with proven written and verbal communication skills is preferred.
  • Able to work independently and as part of a team in a virtual/remote work environment.

Travel Requirements

Travel up to 25%

What We Offer

Freeman provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.

  • Medical, Dental, Vision Insurance
  • Tuition Reimbursement
  • Paid Parental Leave
  • Life, Accident and Disability
  • Retirement with Company Match
  • Paid Time Off

Diversity Commitment

At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.

#LI-Hybrid

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