Executive Assistant II

2 weeks ago

Sandy, United States Utah Soccer LLC Full time
Job DescriptionJob Description

The Utah Royals FC (URFC), Real Salt Lake (RSL), and RSL Training Academy are dedicated to the growth and success of soccer in Utah. The Utah Royals FC is committed to empowerment, while RSL represents the state with pride and fosters a winning culture. The RSL Training Academy nurtures young athletes and instills values of discipline and teamwork. Together, they are committed to inspiring the soccer culture of Utah and creating lasting impressions one winning experience at a time.

SUMMARY

This at-will position will perform a variety of executive administrative responsibilities including coordinating the activities of the RSL President. Manages the President's calendar, report preparation, and special projects. The Executive Assistant handles a variety of complex and confidential situations.

The ideal candidate for this role will be dynamic and energetic; and possess excellent organizational and relationship management skills. We are looking for someone reliable and proactive. This is a full-time benefited position.

ESSENTIAL FUNCTIONS:

  • Calendar Management: Manages the president's calendar and schedules appointments, meetings, and events.
  • Travel Arrangements: Makes travel arrangements for the Club President, including booking flights, hotels, and rental cars. Will travel itineraries and ensure that all travel arrangements are in place.
  • Communication: Manages the Club President's correspondence, including emails, phone calls, and other forms of communication. Will be expected to screen calls and emails, respond to routine requests, and redirect important messages to the president.
  • Meeting Coordination: Coordinates meetings and prepares materials for the president. They will be expected to take notes during meetings, prepare agendas, and follow up on action items.
  • Event Planning: Plans and coordinates events and game days for the President and the Club. This may include organizing corporate events, client meetings, and other special events.
  • Administrative Support: Provides general administrative support to the president, such as filing documents, managing databases, and running errands as needed.
  • Report & Presentation Preparation: Assists the Team President with preparation and research of reports and presentations to key leaders and ownership.
  • Other duties as assigned by the Team President.

MINIMUM QUALIFICATIONS:

  • At least two (2) years of experience in an administrative role supporting a senior executive.
  • Previous experience coordinating extensive travel.
  • Proficiency in Microsoft Office Suite.
  • Excellent written and verbal communication skills.
  • Ability to effectively maintain the confidentiality of the executive team.
  • Must be able to report to work at America First Field in Sandy, this is not a remote position.
  • Strong organizational and time-management skills.
  • Demonstrated ability to multitask, prioritize, and adapt in a fast-paced environment.
  • Superior organization skills with an eye for details.
  • Ability to work evenings and weekends to accommodate the teams' schedule.

PREFERRED QUALIFICATIONS:

  • Bachelor's degree

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met or may be encountered by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The job requires regularly lifting/pushing up to 10 pounds and occasionally lifting/pushing more than 20 pounds or exerting heavy force, in a wide disparity or environmental conditions. The job involves standing, stooping, bending, lifting, pushing, typing, etc.

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