Associate Director of Payment Services

1 week ago

Waco, Texas, United States Baylor University Full time
Job Description

What We're Looking For


The Associate Director of Payment Services will support the mission of the University by maintaining thorough knowledge of regulatory requirements, University policies, Accounts Payable procedures, and accounting guidelines.

The role researches and resolves issues and drives resolution of outstanding accounts payable items. The role will make recommendations for operational and strategic improvements to management and other internal departments.

It provides high quality customer service to both internal and external customer groups and is responsible for timely and accurate maintenance of accounting records.

A bachelor's degree, five years of relevant work experience and an active Christian faith are required. A master's degree and seven years of experience are preferred. CPA is also preferred.

A hybrid work arrangement may be considered on a case-by-case basis.

Applicants must currently be authorized to work in the United States on a Full-Time basis.

What You Will Do
Requires working knowledge of University's policies, procedures, and regulatory compliance, including IRS, U.S. Treasury, sales and use tax, GAAP, and 1099/1042S reporting.

Prepares, consolidates, and audits accounts payable transactions to ensure payments are properly authorized and in compliance with university policy and procedures, generally accepted accounting principles (GAAP), and regulatory requirements.

Manage the IRS 1099 review process to ensure all payments are evaluated and appropriate tax forms are issued at year end.

Independently resolves nonroutine issues and coordinates appropriate referrals to related departments to ensure completeness of escalated matters and issues.

Actively manages the supplier database to ensure correct supplier information is onboarded into the ERP system and payments are issued to the correct suppliers.

Resolves complex supplier reconciliations, reviews suppliers during the onboarding process, and responds to escalated supplier questions.
Leads complex projects where judgment and initiative are required to address challenges.
Supports month end close activities, such as invoice accruals, reconciliations, and analysis.
Proactively identify, recommend, and implement improvements to internal controls for AP processes to improve efficiency or correct problems. Focuses on simplifying, streamlining, standardizing, and automating the AP collection, consolidation, and reporting process.
Provides accurate and timely information on general to complex accounts payable related issues to all levels of the organization.

Maintains knowledge of cross functional activities by working and interfacing with other specialists, procurement managers, accountants, employees, vendors, and related departments.

Participate in implementation of decisions and solutions.
Enhances, troubleshoots, and works within the University's Oracle ERP system.

Evaluates quarterly software updates through testing, provides feedback on feature updates, and identifies software issues/bugs that conflict with current business processes.

Provides leadership, guidance, and support to the team; coaches and trains employees; supervises staff, evaluates employee performance, addresses complaints and opportunities.

Perform all other duties as assigned to support Baylor's mission.
Ability to comply with University policies.
Maintain regular and punctual attendance.

What You Can Expect


As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions.

Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus.

To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Illuminate. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco

About Us

Baylor University is a private not-for-profit university affiliated with the Baptist General Convention of Texas.

As an Affirmative Action/Equal Opportunity employer, Baylor is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability.

Baylor's commitment to equal opportunity and respect of others does not undermine the validity and effect of the constitutional and statutory protections for its religious liberty, including, without limitation, the religious organization exemption under Title VII of the Civil Rights Act of 1964, the religious exemption to Title IX of the Education Amendments of 1972, and the Free Exercise Clause of the First Amendment to the United States Constitution, among others.

Baylor encourages women, minorities, veterans, and individuals with disabilities to apply. EEO/M/F/Vets/Disabled

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