Subcontracts Administrator

2 weeks ago

Fairfax Station, Virginia, United States Huntington Ingalls Industries Full time

Requisition Number: 18536

Required Travel: 0 - 10%

Employment Type: Full Time/Salaried/Exempt

Security Clearance: None

Level of Experience: Mid

Meet HII's Mission Technologies Division
Our team of more than 7,000 professionals worldwide delivers all-domain expertise and advanced technologies in service of mission partners across the globe. Mission Technologies is leading the next evolution of national defense - the data evolution - by accelerating a breadth of national security solutions for government and commercial customers. Our capabilities range from C5ISR, AI and Big Data, cyber operations and synthetic training environments to fleet sustainment, environmental remediation and the largest family of unmanned underwater vehicles in every class. Find the role that's right for you. Apply today. We look forward to meeting you.

Who we are

Join a difference-making team that is part of Mission Technologies' continued growth and success.

HII - Mission Technologies is currently seeking an experienced Subcontracts Administrator to join our team initially, at our Fairfax, VA location, with the opportunity for a hybrid schedule. The role is open to fully remote if not local to the northern Virginia area.

You will be responsible for the start-to-finish administration of major subcontracts of medium to high risk and complexity to the company. You will monitor subcontractor performance for conformance to the subcontract and consulting agreement requirements. Within the context of a government prime contract, be responsible for negotiating and managing agreements with a diverse group of large and small subcontractors; this includes supporting the capture process through contract execution. You may also provide work leadership to lower-level employees.

Key Responsibilities:

  • Communicates effectively with internal and external customers to understand and communicate requirements between companies, guiding and educating the parties through requirements, the purchasing system, to overcome adversity and meet business needs.
  • Within the context of a government prime contract, supports the pre-award capture process through contract execution, with post-award responsibility for managing complex agreements between HII and its subcontractors.
  • Prepares the solicitation document for complex acquisitions to include statements of work, terms and conditions and flow-down terms and conditions (FAR, DFARS, etc.), bid or performance evaluation factors, and other measures are incorporated into the Requests for Proposal as may be appropriate for the procurement.
  • Serves as the focal point to ensure timely bids are received, reviews both the technical and cost proposals, consults with technical staff, and resolves matters of disagreement between HII and the potential subcontractor through to ensure compliant proposal acceptance.
  • Ensures the receipt, accuracy and timeliness of subcontractor submitted documents relating to the subcontract deliverables as well as monitoring performance relative to timeliness, cost considerations, and technical objectives.
  • Prepares price analyses, negotiation memos, written reports, letters, and memoranda required for internal and external distribution.
  • Builds contractor purchasing system compliant subcontract electronic files and systems.
  • Reviews audit files to ensure compliance with purchasing system, industrial and government contract requirements and other internal policies and procedures.
  • Prepares and presents briefings to staff and management on subcontracting matters.
  • Coordinates subcontracting activities with various internal and external sources.
  • Consults with cross-functional staff representing the legal, technical, financial, and managerial interests of the subcontract award and technical performance.
  • Provides guidance to less experienced Subcontract Administrators.
  • Performs additional duties and responsibilities as assigned.
  • Works to meet company requirements, to include surge support and where possible, add value.
What you need to have:
  • Bachelor's degree, preferably in procurement, supply chain, or related field and 6 years' experience OR master's degree and 4 years' experience OR high school diploma or equivalent and 10 years' directly related experience.
  • Must possess knowledge of government purchasing systems to effectively meet procurement acquisition lead times of prime proposals, pre- and post-award activity, and ensure compliance and contractor purchasing system audit readiness (CPSR).
  • Competency in negotiations: agreement terms, conditions, pricing, and other government requirements.
  • The successful candidate will have experience negotiating and administering cost-type (CR, CPFF, CPAF, CPIF), flexibly priced (LH, T&M) and fixed price agreements.
  • Working knowledge of government purchasing system requirements, Federal Acquisition, and other government regulations.
  • Knowledge of and ability to negotiate agreements to include commercial law and contract management principles, Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulation Supplement (DFARS) and supplemental acquisition regulations of government agencies as they apply and influence aspects of procurement and subcontracting, through the purchasing system.
  • Understanding of the business case and an appreciation of financial/analytical issues and profit and loss implications.
  • Skilled with Microsoft Office (Word, Excel, and PowerPoint) and Costpoint, highly desired.
  • Excellent verbal communication, presentation, and interpersonal skills.
  • Strong analytical abilities; detail oriented.
Bonus points for:
  • Certifications in contracting (CFCM, CPCM, etc.).
  • Experience with complex contracts and negotiations.
  • International procurement experience.
  • Experience with GSA AAS (previously FEDSIM) administered Task Orders and related Task Order solicitations (TORs).
Why HII
We build the world's most powerful, survivable naval ships and defense technology solutions that safeguard our seas, sky, land, space and cyber. Our diverse workforce includes skilled tradespeople; artificial intelligence, machine learning (AI/ML) experts; engineers; technologists; scientists; logistics experts; and business administration professionals.

Recognized as one of America's top large company employers, we are a values and ethics driven organization that puts people's safety and well-being first. Regardless of your role or where you serve, at HII, you'll find a supportive and welcoming environment, competitive benefits, and valuable educational and training programs for continual career growth at every stage of your career.

Together we are working to ensure a future where everyone can be free and thrive.
Today's challenges are bigger than ever, and the nation needs the best of us. It's why we're focused on hiring, developing and nurturing our diversity. We believe that diversity among our workforce strengthens the organization, stimulates creativity, promotes the exchange of ideas and enriches the work lives of all our employees.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law.

Do You Need Assistance?
If you need a reasonable accommodation for any part of the employment process, please send an e-mail to - and let us know the nature of your request and your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this email address. Additionally, you may also call for assistance. Press #3 for HII Technical Solutions.

  • Sr. Subcontracts Administrator

    2 weeks ago

    Fairfax, United States YRCI Full time

    Job RequirementsBachelor’s degree and 8 years of experience in Federal government contracts and subcontracts administration or a Master’s degree and 6 years in Federal government contracts and subcontracts administration. Additional work experience may be considered in lieu of a degree.High-level of accountability and responsibility with in-depth...

  • Sr. Subcontracts Administrator

    2 weeks ago

    Fairfax, United States YRCI Full time

    Job RequirementsBachelor’s degree and 8 years of experience in Federal government contracts and subcontracts administration or a Master’s degree and 6 years in Federal government contracts and subcontracts administration. Additional work experience may be considered in lieu of a degree.High-level of accountability and responsibility with in-depth...

  • Subcontracts Manager

    7 days ago

    Fairfax, United States Dewberry Engineers Inc. Full time

    Dewberry is seeking a **Subcontracts Manager** to provide full-cycle subcontract administration to support subcontractor management for our federal programs. Source suppliers, negotiate and award subcontracts for technical and professional services, materials, and construction services. Take the opportunity to join a growing team of business professionals...

  • Subcontracts Administrator 4

    1 month ago

    Fairfax, United States M.C. Dean, Inc. Full time

    Subcontract Administrator 4 Responsibilities To Anticipate: Preparation and issuance of RFPs, RFIs, and managing proposal compliance including cost and pricing data analysis, manage agreements, place, perform complex analysis, documentation, and terms and conditions. Develop negotiation strategies, lead formal negotiations (Price, Delivery, Terms &...

  • Subcontracts Administrator 4

    4 weeks ago

    Fairfax, United States M.C. Dean, Inc. Full time

    Subcontract Administrator 4 Responsibilities To Anticipate: Preparation and issuance of RFPs, RFIs, and managing proposal compliance including cost and pricing data analysis, manage agreements, place, perform complex analysis, documentation, and terms and conditions. Develop negotiation strategies, lead formal negotiations (Price, Delivery, Terms &...

  • Contract Administrator

    1 month ago

    Fairfax, United States Trident Systems Inc Full time

    Essential Functions: - Support Contracts Manager for corporate contract and subcontract administration for Commercial and Federal Agency contracts. - Supports life-cycle contract and subcontract administration from pre-solicitation through closeout. - Coordinates with technical and/or corporate divisions on contract review, compliance and execution. -...

  • Contract Administrator

    4 weeks ago

    Fairfax, United States Trident Systems Full time

    Job Description Job Description Essential Functions: Support Contracts Manager for corporate contract and subcontract administration for Commercial and Federal Agency contracts. Supports life-cycle contract and subcontract administration from pre-solicitation through closeout. Coordinates with technical and/or corporate divisions on contract review,...

  • Contract Administrator

    4 weeks ago

    Fairfax, United States Trident Systems Inc Full time

    Job DescriptionJob DescriptionEssential Functions: Support Contracts Manager for corporate contract and subcontract administration for Commercial and Federal Agency contracts. Supports life-cycle contract and subcontract administration from pre-solicitation through closeout. Coordinates with technical and/or corporate divisions on contract review, compliance...

  • Contract Administrator

    4 weeks ago

    Fairfax, United States Trident Systems Inc Full time

    Job DescriptionJob DescriptionEssential Functions: Support Contracts Manager for corporate contract and subcontract administration for Commercial and Federal Agency contracts. Supports life-cycle contract and subcontract administration from pre-solicitation through closeout. Coordinates with technical and/or corporate divisions on contract review, compliance...

  • Contracts Administrator

    4 weeks ago

    Fairfax, United States Gunnison Consulting Group Inc Full time

    Gunnison is growing! Join our team in a vital customer and contracts support role! Gunnison is seeking a Contracts Administrator to work with our corporate team in support of our federal IT contracts. **Location**: Remote **Duties and Responsibilities**: - Serve as primary POC for Contracting Officer for assigned contracts and provide resolutions to any...

  • Contracts Administrator

    4 weeks ago

    Fairfax, United States Fusion Technology Full time

    Who is Fusion Technology? Fusion Technology is a performance-driven HUBZone Small Business concern residing in the heart of the beautiful mountainsides of West Virginia, steps away from the Federal Bureau of Investigation's Criminal Justice Information Services Division's Headquarters. Founded in 2007 by an Engineer-by-trade, Fusion Technology dedicates our...

  • Sr. Contracts Administrator

    2 months ago

    Fairfax, United States Online Technical Services Full time

    Job DescriptionJob Description*This is a HYBRID opportunity that requires you to work onsite two days per week in Irvine, CAThe Senior Contract Administrator/Contracts Manager will report directly to the Director of Contracts and will be responsible for providing support to internal and external customers in the day-to-day administration of company contracts...

  • Construction Superintendent

    4 weeks ago

    Fairfax, United States Blueprint Full time

    Construction Field Superintendent Location: Fairfax, VA 22030 **Company Overview** Blueprint Robotics is a fast growing company in the construction industry that has adopted the off-site method of building wood-framed structures. This type of construction is well established in Europe and parts of Asia, but is relatively new to the US industry. Blueprint...

  • Manager, Post Award Administration

    4 weeks ago

    Fairfax, United States Commonwealth of Virginia Full time

    Department: Col of Humanities and Soc Science Classification: Financial Svcs Manager 1 Job Category:  Classified Staff Job Type:  Full-Time Work Schedule:  Full-time (1.0 FTE, 40 hrs/wk) Location: Fairfax, VA Workplace Type:  Hybrid Eligible; some in-person work required per week Pay Band:  05 Salary:  Salary commensurate with...

  • Director of Research Administration

    4 weeks ago

    Fairfax, United States Commonwealth of Virginia Full time

    Department: College of Engineering and Computing Job Category:  Administrative or Professional Faculty Job Type:  Full-Time Work Schedule:  Full-time (1.0 FTE, 40 hrs/wk) Location: Fairfax Telework Friendly:  Hybrid Eligible Salary: Salary commensurate with education and experience Criminal Background Check:  Yes  About the...

  • Contracts Manager

    3 weeks ago

    Fairfax, United States All Native Group Full time

    Summary: This is an advanced position supporting federal contracting personnel in the full spectrum of contracts, compliance, and administration. This position will provide contracting support to various company subsidiaries and divisions. **Essential Functions** Provides specialized support for assignments in the functional areas of contracting such...

  • Program Manager/Site Lead

    1 month ago

    Fairfax, United States Inalab Consulting Inc Full time

    Job Description Job Description Job Title: Program Manager/Site Lead (Senior) Location: Fort Belvoir, VA (On-site) Clearance: Active Secret Clearance Inalab Consulting has a contingent opening (based on contract award) for a Senior Program Manager/Site Lead to manage the Army PMOSE contract. Education & Certifications: Bachelor's Degree in relevant...

  • Program Manager/Site Lead

    4 weeks ago

    Fairfax, United States Inalab Consulting Inc Full time

    Job Description Job Description Job Title: Program Manager/Site Lead (Senior) Location: Fort Belvoir, VA (On-site) Clearance: Active Secret Clearance Inalab Consulting has a contingent opening (based on contract award) for a Senior Program Manager/Site Lead to manage the Army PMOSE contract. Education & Certifications: Bachelor's Degree in relevant...

  • Contracts Manager

    2 months ago

    Fairfax, United States Trident Systems Inc Full time

    **ESSENTIAL FUNCTIONS**: - Directs and performs lifecycle contract administration from pre-solicitation through post-award phases. - Administers all types of contracts and/or subcontracts including IDIQs, CPFF, T&M, FFP and LOE. - Serves as primary point of contact with teaming partners and government officials for contract related matters. - Meets and...

  • Program Manager/Site Lead

    1 month ago

    Fairfax, United States Inalab Consulting Inc Full time

    Job DescriptionJob DescriptionJob Title: Program Manager/Site Lead (Senior)Location: Fort Belvoir, VA (On-site)Clearance: Active Secret ClearanceInalab Consulting has a contingent opening (based on contract award) for a Senior Program Manager/Site Lead to manage the Army PMOSE contract.Education & Certifications:Bachelor's Degree in relevant...