Executive Administrative Assistant

6 days ago

Seattle, Washington, United States CoreTechs Full time
Executive Administrative Assistant

Remote
  • Preferable PST candidates; CVP lives in Colorado so candidate could be in MST. Ideally candidates from Redmond for candidates.


RESPONSIBILITIES:

Calendar Management and Meeting Logistics
  • Provides highly strategic calendar management (e.g., high profile, high risk, large-scale impact) based on deep knowledge of business and executive needs, while upholding the highest degree of integrity (e.g., highly sensitive, highly confidential topics) and maintaining confidentiality
  • Uses discretion to make independent decisions to prioritize customer/partner meetings and urgent escalations, while balancing the overall rhythm of business (ROB)
  • Uses executive maturity and judgement to lead/own multiple decision-making processes, in close partnership with stakeholders and peers
  • Exercises a sense of priority and awareness for high impact meetings (e.g., high profile, large scale) and urgent business needs
  • Proactively adapts to shifting priorities while representing senior leader and sets an example for less experienced colleagues in making judgment calls and prioritizing competing demands
  • Engages with external C-Suite/Board of Directors (BOD) executives to represent Microsoft
  • Manages complex ambiguity and remains calm in high stress situations
Cross-Functional Collaboration and Communication
  • Draws from and utilizes a vast internal/external network to support the executive leader's work and Microsoft's charter
  • Maintains strategic alliances inside and outside the company
  • Proactively drives communication and liaises between executives, central teams, and other business partners to share information and best practices that drive efficiency across organizations
  • Uses executive maturity, independent judgment, discretion, business insights, and perspectives to drive collaboration and communication
  • Communicates with executive external partners, customers and third parties
  • Represents the office and acts as an extension of manager/team's brand and Microsoft's core values through written and verbal communication
Resource Management (Purchase/Expense Management Financial Management)
  • Owns expense management for the executive office. Educates administrative team on Microsoft policy to ensure compliance across team/division/organization and escalates issues as needed
  • Functions as interim approver for executive office
Space Management and Planning
  • Partners with the appropriate teams (e.g., Real Estate & Facilities, space planner owners, upper management) when complex space issues are escalated to the executive office
  • Manages executive office space, including design and technology needs
Travel Management
  • Works with Executive Travel to coordinate travel arrangements (e.g., accommodation, transportation, security) for the Executive Office
  • Creates detailed itineraries/agendas for daily activities by setting and managing travel expectations to maximize trip productivity
  • Manages and oversees all travel logistics and creates guidelines for visits to ensure leader is prepared (e.g., briefing leader, sharing information with countries)
  • Acts as a stand-by resource and ensures availability for varying manager needs/time zones to address issues/escalations during business travel
  • Maintains availability and acts with urgency to address changes, issues, and escalations that arise during business travel
  • Drives proactive communication across stakeholders ahead of travel and communicates with domestic and international stakeholders to ensure the supported leader maximizes business trip outcomes
  • Manages and ensures required documents (e.g., visas, passports, immunization records) obtained for international travel
  • Manages and ensures compliance with US Travel Tax Tool
  • Disseminates and enforces travel policies and expectations
  • May accompany leaders on business trips (e.g., Inspire, Ready) to provide onsite support
  • Ensures compliance with US Travel Tax Tool


REQUIREMENTS:
  • Years of Experience Required: 10+ (ideally 15+) years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings, travel management, and administration work for executive/upper-level management
  • Degrees or certifications required: Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience is required to be eligible for this role
  • Disqualifiers: Candidates need to have experience supporting CVP's
  • Best vs. Average: The ideal resume would contain:
  • Business Acumen
  • Business Process Improvement
  • Collaboration
  • Company Acumen
  • Compliance Management · Conflict Resolution · Corporate Culture Enhancement · Cross-team Communication · Decision Making · Detail Oriented · Discretion · Documentation Internal Tools and Product Skills · Oral Communication · Organization Skills · Problem Solving · Project Management · Scheduling/Meeting Orchestration · Team Facilitation · Trusted Partner Status · Written Communication
    • Performance Indicators: Performance will be assessed based on CVP & Leader satisfaction in working with the EA, time back to CVP by flawless calendar management, on-time expense submissions
Top 3 Hard Skills Required + Years of Experience
  • 10+ (ideally 15+) years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings, travel management, and administration work for executive/upper-level management
  • Having prior and extensive experience with dealing with the complexity of this organization and managing a senior leader. Whether that's calendar/travel. Time Management experience
  • 10 + Years of Excel, Calendaring, Microsoft Office Skills (People Insights)


We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.

req19166-1

  • Executive Engagement Administrator

    3 weeks ago

    Seattle, Washington, United States SSI (U.S.) Inc. dba Spencer Stuart Full time

    SSI (U.S.) Inc. d/b/a Spencer StuartSpencer Stuart is an equal opportunity and affirmative action employer F/M/Disability/Vet/Sexual Orientation/Gender Identity.Location: Los AngelesSan FranciscoSeattleFull/Part Time: Full timeReq ID: R3897Position SummaryThe Executive Engagement Administrator is an integral member of the search execution team, working...

  • Executive Engagement Administrator

    1 month ago

    Seattle, Washington, United States SSI (U.S.) Inc. dba Spencer Stuart Full time

    SSI (U.S.) Inc. d/b/a Spencer StuartSpencer Stuart is an equal opportunity and affirmative action employer F/M/Disability/Vet/Sexual Orientation/Gender Identity.Location: Los AngelesSan FranciscoSeattleFull/Part Time: Full timeReq ID: R3897Position SummaryThe Executive Engagement Administrator is an integral member of the search execution team, working...

  • Executive Assistant II, Employee Onboarding and Administration

    2 weeks ago

    Seattle, Washington, United States Amazon Full time

    We are looking for an exceptional, well-organized and self-motivated Executive Assistant to support two Directors the Employee and Administration Organization which is part of the broader Amazonian Experience and Technology (AET) org. In the role, you will have the opportunity to work in partnership with leaders and key business partners across multiple...

  • Executive Assistant II, Employee Onboarding and Administration

    4 weeks ago

    Seattle, Washington, United States Amazon Full time

    We are looking for an exceptional, well-organized and self-motivated Executive Assistant to support two Directors the Employee and Administration Organization which is part of the broader Amazonian Experience and Technology (AET) org. In the role, you will have the opportunity to work in partnership with leaders and key business partners across multiple...

  • Executive Assistant II, Employee Onboarding and Administration

    3 weeks ago

    Seattle, Washington, United States Amazon Full time

    We are looking for an exceptional, well-organized and self-motivated Executive Assistant to support two Directors the Employee and Administration Organization which is part of the broader Amazonian Experience and Technology (AET) org. In the role, you will have the opportunity to work in partnership with leaders and key business partners across multiple...

  • Executive/Financial Assistant

    7 days ago

    Seattle, Washington, United States Young Financial Group, LLC Full time

    Company DescriptionYoung Financial Group, located in Seattle, WA, specializes in designing comfortable insurance and investment portfolios for companies and individuals. With a focus on tax minimization and diversification, we assist our clients in developing comprehensive plans to accumulate wealth. Our services include retirement planning, life insurance,...

  • Administrative Assistant

    3 weeks ago

    Seattle, Washington, United States Proliance Surgeons Full time

    Proliance Surgeons is one of the largest surgical practices in the country, with over 450 providers including over 200 board-certified physicians providing treatment at more than 100 care centers in Washington State. At Proliance, our patients come from all walks of life and so do we. We hire, develop and engage great people from a wide variety of...

  • Administrative Assistant

    4 weeks ago

    Seattle, Washington, United States Proliance Surgeons Full time

    Proliance Surgeons is one of the largest surgical practices in the country, with over 450 providers including over 200 board-certified physicians providing treatment at more than 100 care centers in Washington State. At Proliance, our patients come from all walks of life and so do we. We hire, develop and engage great people from a wide variety of...

  • Administrative Assistant

    3 weeks ago

    Seattle, Washington, United States Docusign Full time

    Company OverviewDocusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people's lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now,...

  • Executive Assistant

    15 hours ago

    Seattle, Washington, United States Coupang Inc Full time

    Description We exist to wow our customers. We know we're doing the right thing when we hear our customers say, "How did we ever live without Coupang?" Born out of an obsession to make shopping, eating, and living easier than ever, we're collectively disrupting the multi-billion-dollar e-commerce industry from the ground up. We are one of the...

  • Executive Director/Administrator

    3 weeks ago

    Seattle, Washington, United States Cogir of Queen Anne Full time

    People taking care of people, that's who we are and what we do at Cogir Senior LivingWhat to expect Cogir Senior Living is hiring an experienced, compassionate, and dedicated Executive Director in our premier retirement community Cogir of Queen Anne.The Executive Director is fully accountable for all community operations and quality of care. Responsibilities...

  • Executive Director/Administrator

    2 months ago

    Seattle, Washington, United States Cogir of Queen Anne Full time

    People taking care of people, that's who we are and what we do at Cogir Senior LivingWhat to expect Cogir Senior Living is hiring an experienced, compassionate, and dedicated Executive Director in our premier retirement community Cogir of Queen Anne.The Executive Director is fully accountable for all community operations and quality of care. Responsibilities...

  • Administrative Assistant

    3 weeks ago

    Seattle, Washington, United States Delve Underground Full time

    Delve Underground is a leader in underground and heavy civil engineering serving the transportation, water, wastewater, and energy industries. Specializing in tunnel design, we provide practical solutions to the most challenging underground problems. We offer comprehensive design, construction management, and construction claims services, with expertise...

  • Administrative Assistant

    7 days ago

    Seattle, Washington, United States Delve Underground Full time

    Delve Underground is a leader in underground and heavy civil engineering serving the transportation, water, wastewater, and energy industries. Specializing in tunnel design, we provide practical solutions to the most challenging underground problems. We offer comprehensive design, construction management, and construction claims services, with expertise...

  • Executive Assistant

    3 weeks ago

    Seattle, Washington, United States FIS Global Full time

    Position Type : Full time Type Of Hire : Experienced (relevant combo of work and education) Education Desired : Bachelor's Degree Travel Percentage : 1 - 5%Job DescriptionAre you curious, motivated, and forward-thinking? At FIS you'll have the opportunity to work on some of the most challenging and relevant issues in financial services and technology along...

  • Executive Assistant

    4 weeks ago

    Seattle, Washington, United States FIS Global Full time

    Position Type : Full time Type Of Hire : Experienced (relevant combo of work and education) Education Desired : Bachelor's Degree Travel Percentage : 1 - 5%Job DescriptionAre you curious, motivated, and forward-thinking? At FIS you'll have the opportunity to work on some of the most challenging and relevant issues in financial services and technology along...

  • Executive Assistant

    5 days ago

    Seattle, Washington, United States King County Full time

    King County Department of Executive Services, Fleet Services Division has an exciting opportunity for a motivated and skilled Executive Assistant to join the team. This position provides support to the division director and works with team members throughout the organization at all levels as well as external contacts. The ideal candidate for this role will...

  • Executive Assistant

    7 days ago

    Seattle, Washington, United States Oracle Full time

    At Oracle Cloud Infrastructure (OCI), we build the future of the cloud for Enterprises as a complementary team of fellow creators and inventors. We act with the speed and demeanor of a start-up, with the scale and customer-focus of the leading enterprise software company in the world. Values are OCI's foundation and how we deliver excellence. We strive for...

  • administrative assistant sr

    3 weeks ago

    Seattle, Washington, United States Starbucks Coffee Company Full time

    Now Brewing – senior administrative assistant #tobeapartnerFrom the beginning, Starbucks set out to be a different kind of company. One that not only celebrated coffee and the rich tradition, but that also brought a feeling of connection. We are known for developing extraordinary leaders who share this passion and are guided by their service to...

  • administrative assistant sr

    4 weeks ago

    Seattle, Washington, United States Starbucks Coffee Company Full time

    Now Brewing – senior administrative assistant #tobeapartnerFrom the beginning, Starbucks set out to be a different kind of company. One that not only celebrated coffee and the rich tradition, but that also brought a feeling of connection. We are known for developing extraordinary leaders who share this passion and are guided by their service to...