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Executive Assistant II, Employee Onboarding and Administration

4 months ago

Seattle, Washington, United States Amazon Full time


We are looking for an exceptional, well-organized and self-motivated Executive Assistant to support two Directors the Employee and Administration Organization which is part of the broader Amazonian Experience and Technology (AET) org.

In the role, you will have the opportunity to work in partnership with leaders and key business partners across multiple regions.

This exciting role requires attention to detail, great organization and prioritization skills, the ability to plan ahead and to meet tight deadlines, all while juggling multiple critical requests.


A high level of integrity and discretion in handling confidential information, and professionalism in dealing with leaders is important, as is the ability to be flexible and change direction seamlessly all while having fun.

The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills.

You will need to take effective action without having to know the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups.


Responsibilities for this position include calendar management and scheduling meetings across multiple time zones, handling expenses, multi-tasking during ad hoc projects, preparing documentation for meetings; assisting with presentations and a variety of other day-to-day administrative tasks on behalf of the supported leaders.

Key job responsibilities

  • Manage complex calendar and scheduling to support teams in multiple locations
  • Manage domestic and international travel
  • Manage expense report coordination and submission
  • Organize, execute, and assist with team activities (staff meeting agendas, allhands meetings, offsites, and team social events)
  • Ensure the timely completion of critical tasks and follow up on outstanding matters.
  • Ensure the timely completion of critical tasks and follow up on outstanding matters.
as a liaison for direct reports

  • Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization
  • Help to develop & maintain new mechanisms within the team
We are open to hiring candidates to work out of one of the following locations:

Seattle, WA, USA

BASIC QUALIFICATIONS

  • 5+ years of senior level leadership support, or 3+ years of Amazon experience
  • High school or equivalent diploma
  • Experience with Microsoft Office products and applications
PREFERRED QUALIFICATIONS

  • Experience with executive level calendar management
  • Experience as an Executive Assistant
  • Experience with work space planning/management
  • Knowledge of Microsoft Office products and applications
Amazon is committed to a diverse and inclusive workplace.

Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

For individuals with disabilities who would like to request an accommodation, please visit

Our compensation reflects the cost of labor across several US geographic markets.

The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market.

Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience.

Amazon is a total compensation company.

Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits.

For more information, please visit This position will remain posted until filled. Applicants should apply via our internal or external career site.