Administrative Professional 1 HYBRID ELIGIBLE

2 weeks ago

Madison, Wisconsin, United States Ohio Department of Developmental Disabilities Full time
Primary Location

United States of America-OHIO-Madison County-West Jefferson

Work Locations

HP West Jefferson Post1485 West Main StreetWest Jefferson43162

Organization

Public Safety

Classified Indicator: Classified

Bargaining Unit / Exempt: Bargaining Unit

Schedule

Full-time

Work Hours: 8:00AM to 5:00PM

Compensation: $19.99 per hour

About Us

Our mission is to save lives, reduce injuries and economic loss, administer Ohio's motor vehicle laws and preserve the safety and well-being of all citizens.

What You'll Do

Ohio Department of Public Safety - Ohio State Highway Patrol

Report In Location W Main St, West Jefferson 43162

[CURRENTLY HYBRID ELIGIBLE] Will report into the office 4 days a week and telework 1 day a week. Subject to change.

  • Provide secretarial assistance to Post Commander & other officers assigned to the post by relieving them of routine administrative tasks (& databases, payroll, criminal cases, crashes, equipment & supplies, requisitions & delivery, vehicle repairs, photo pouches, administrative investigations, forfeiture files, pursuits, training records and monthly weights)
  • Draft, produce, format, or assist in formatting all types of correspondence & may sign (memos, letters, new releases, administrative action reports, background investigations, personnel records & evaluations, leave requests, associated benefit forms, schedules, etc.)
  • Schedule off duty assignments
  • Provide orientation & training to others as needed
  • Enter & verify payroll totals, leave & overtime claimed against the daily schedule & written log of post activity prior to computer entry, make computer entries & make modifications under supervisory direction
  • Receive invoices, date stamp, verify charges, record in account book for future payment
  • Maintain appropriate records for post supplies (gasoline, rental agreements, phone utilities, dry cleaning, car maintenance, etc.)
  • Perform related clerical tasks (answer telephone & take messages; screen & direct calls; maintain all post filing; maintain inventory of office supplies & requisitions when needed; greet visitors & direct them to the appropriate staff officer or directly assist them; sort & distributes mail; coordinate court assignments (forward subpoenas, confirm court dates, check on disposition of cases, etc.))
  • Perform other related duties as required
What's in it for you:

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our benefits package includes:

  • Medical Coverage: Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.
  • Dental, Vision and Basic Life Insurance: Dental, vision, and basic life insurance premiums are free after completed. Length of eligibility period is dependent on union representation.
  • Time Away From Work and Work/Life Balance:
    • Paid time off, including vacation, personal, and sick leave
    • 11 paid holidays per year
    • Childbirth/Adoption leave
  • Employee Development Funds: The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.
  • Ohio Public Employees Retirement System: OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee's salary.
  • Deferred Compensation: The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan.
Qualifications

1 yr. training or 1 yr. experience in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. training or 6 mos. experience in relevant technical terminology

Job Skills

Technical Skills: Administrative Support/Services, Clerical & Data Entry, Computer Literacy, Operational and Administrative Support, Records Management

Professional Skills: Attention to Detail, Customer Focus, Problem Solving, Verbal Communication, Written Communication.

ADA Statement

Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a drug-free Workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy, and as outlined in the posting.

Major Worker Characteristics
  • Knowledge of: Inventory Control, Public Relations, *Office Practices & Procedures (ODPS & OSHP), *Agency Policies & Procedures (ODPS & OSHP), *Government Structure & Process
  • Skill in: Word Processing (Microsoft Office applications), Equipment Operations (general office equipment)
  • Ability to: Deal with problems involving several variables in familiar context, Apply principles to solve practical, everyday problems, Interpret variety of instructions in written, oral, picture or schedule form, Calculate fractions, decimals & percentages, Complete routine forms, Maintain accurate records, Transcribe dictation, make appointments, Originate routine business letters reflecting standard procedures, PROOFREAD MATERIALS, RECOGNIZE ERRORS, & MAKE CORRECTIONS, Use proper research methods in gathering data, Gather, collate & classify information about data, people or things, Cooperate with co-workers on group projects, assess questions & provide appropriate information or referral

(*) Developed after employment

Supplemental Information
  • This position may be filled by a layoff or certification eligibility list
  • This position will be filled in accordance with the bargaining unit agreement if applicable

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