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Account Manager

3 months ago

Dallas, Texas, United States The Ladders Full time
Remote - Dallas, TX area
Account Manager

Position type and expected hours of work: Full-time position, typically 8 am to 5 pm, with an hour lunch break. Additional hours may be necessary.

Summary: The Account Manager will be responsible for managing a team of approximately 10 Accounts Payable and Accounts Receivable staff and will be responsible for coordinating the accounts payable workflow from purchase through payment and the accounts receivable workflow from order through cash receipt.

Benefits: We offer an extensive and competitive benefit plan for all our full-time employees as we value their time and commitment. Our benefits include:
  • Medical
  • Dental
  • Vision
  • Generous 401k match up to 4%
  • Company-paid Long Term Disability
  • Company-paid Short Term Disability
  • Company paid AD&D.
  • Company paid Life.
  • Voluntary life for employees and family
  • Health savings plan
  • Paid Time Off & Sick Time
  • 9 paid holidays
Essential functions:
  • Oversee and coordinate the Accounts Payable and Accounts Receivable processes.
  • Maintain and adhere to all Accounts Payable and Accounts Receivable processing deadlines.
  • Ensure Accounts Payable and Accounts Receivable functions are properly staffed and trained to cover all responsibilities - and meet the demands of continued growth in consultation with the Director of Accounting and Finance. Ensure all members of the Accounts Receivable and Accounts Payable functions have received an annual performance review.
  • Ensure Accounts Payable and Accounts Receivable related procedures, processes and controls are properly maintained.
  • Suggest improvements to procedures and workflow processes to the Director of Finance and Accounting.
  • Review weekly check runs and all manual AP transactions to ensure accuracy, proper accounting, and adherence to company policies.
  • Review employee expense reports for accuracy, proper coding, proper documentation, and adherence to company policies.
  • Closely monitor Accounts Payable aging reports and workflows to ensure all invoices are being paid timely.
  • Coordinate with the Staff Accountant - Fixed Assets to ensure all leases and equipment notes are paid timely and properly coded.
  • Monitor old outstanding checks with the AP Supervisor and either replace or void, as necessary.
  • Closely monitor Accounts Receivable aging reports and work with AR Supervisor to monitor and accelerate collections where necessary. Bring slow paying customers to the attention of the Director of Finance and Accounting and suggest solutions for collection.
  • Report and write off uncollectible Accounts Receivable balances and establish proper bad debt reserves in consultation with the Director of Finance and Accounting.
  • Within the scope of the Accounts Payable and Accounts Receivable functions, bring anomalies and departures from company policy to the attention of the Director of Finance and Accounting.
  • Ensure all Accounts Payable and Accounts Receivable invoice files are complete and properly maintained.
  • Work with the Accounts Receivable Supervisor to ensure all data needed to generate weekly and monthly billings are accurate and accessible.
  • Close all AP and AR modules monthly in consultation with the Director of Finance and Accounting. Close the General Ledger module after the Fixed Asset Module has been closed by the Staff Accountant - Fixed Assets.
  • Maintain relations with vendors, customers - both internal and external. Work with operations staff to follow up on all issues affected by the performance of the Accounts Payable and Accounts Receivable functions. Keep the Director of Accounting informed of any problems or opportunities for improving service.
  • Perform year end related functions, work with outside auditors as needed. Be available for special projects or information requests. Be sure 1099s are issued timely.
Competency/Abilities:
  • Proficient in Excel, Word, Microsoft Office
  • Familiarity with NetSuite preferred
  • Understanding of the Accounts Payable and Accounts Receivable functions in a business enterprise.
  • Expert knowledge of US GAAP.
  • Must be a flexible team player who can adapt to a rapidly changing environment.
  • Ability to meet deadlines and complete related results as needed.
  • Strong oral and written communication skills.
  • Energetic, ability to multi-task but maintain attention to detail.
  • Must project a positive, friendly, and service-oriented attitude.
  • Strong interpersonal skills must work well with subordinates, peers, and management.
  • Maintains good attendance and adherence to a regular work schedule, strong work ethic
  • Maintains confidentiality internally and externally, and adherence to company policy.
Work environment: The position requires the employee to work in an office environment.

Physical demands: The position primarily requires sitting, typing, and viewing a computer. Other less frequent physical demands include bending and lifting.

Travel: Travel is not expected but could occur.

Preferred education and experience: bachelor's or master's degree in accounting required. Accounting management experience is required.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

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