Office Operations Specialist

1 week ago

South Bend, Indiana, United States State of Oregon Full time
Job Description:

The Oregon Department of Environmental Quality strives to build and sustain an inclusive environment that embraces and values diversity. Employees at all levels of the agency work together to foster fairness, equity, inclusion, and belonging. We are an equal opportunity employer and do not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age, or physical or mental disability. Candidates from diverse backgrounds are encouraged to apply. We are most interested in finding the best candidate for the job, and that candidate may not meet every one of our listed preferred qualifications. Lived experience may count towards the preferred qualification. If you are excited about this position, we encourage you to apply. If you are unsure as to whether or not you meet the qualifications of this position, please contact us to discuss your application.

Are you passionate about preserving, enhancing, and protecting Oregon's environment? If so, please consider a career with the State of Oregon at the . At DEQ, employees have the opportunity to work with a dynamic and supportive team of mission-focused individuals tasked with maintaining, restoring, and enhancing the quality of Oregon's air, land, and water. Here is a video about DEQ:

The Oregon Department of Environmental Quality has a full-time opportunity available for an Office Operations Specialist (Office Specialist 2). This position is in-person at the DEQ Bend office.

Please consider joining an innovative team, and work to advance our agency's mission to protect and improve Oregon's environmental quality. There are 3 regions (Northwest, Western, and Eastern); this position is in Eastern Region. The Regions provide the following services: compliance inspection of regulated entities; enforcement of permit requirements and administrative rules; issuance of air, water, and solid waste permits; investigation of complaints; issuance of subsurface permits; response to spills or other incidents with environmental impacts; direct contact and liaison with other governmental entities, industries, and the public; and technical assistance to regulated entities and the public.

Click to view a map of all of the DEQ offices.

What you will do

What's in it for you

The opportunity to work in a productive and creative environment where no two days are ever the same We offer a that offers comprehensive medical, dental, and vision plans for the employee and their qualified family members, as well as paid sick leave, vacation leave, personal leave, and 11 paid holidays a year. In addition, we offer membership in the , and you have the opportunity to potentially receive loan forgiveness under the . If you are passionate about Oregon's environment, apply today

This is a full-time, AFSCME represented position.

This recruitment may be used to fill future vacancies.

What are we looking for?

Minimum Qualifications: 2 years of general clerical experience that included keyboarding, word processing, and generating documents, OR an Associate's degree.

Candidates who are most competitive will also reflect the following:

  • Demonstrated understanding of the historical impacts for marginalized and underrepresented communities; ability to take personal responsibility for increasing their knowledge of environmental justice and diversity, equity, inclusion, and belonging.
  • Familiarity with Microsoft 365 and Office products: Word, Excel, Outlook, OneNote, Teams, and Access.
  • Familiarity with business connectivity software such as Microsoft Teams, Zoom, or other similar software.
  • Experience with databases, including entering data, running reports, and maintaining data integrity. Comfortable learning new software that is DEQ-specific.
  • Experience using standard office equipment such as desktop and laptop computers, printers, copiers, scanners, postage machines, video equipment, etc.
  • Experience researching, analyzing, and interpreting data, laws, policies, and procedures, and providing guidance on them to the general public.
  • Strong organizational and time management skills with an ability to switch priorities or projects seamlessly; high aptitude for learning new things and an ability to pay attention to detail.
  • Experience with records management; experience maintaining electronic and hard-copy files; experience using software for records management.
  • Excellent verbal and written communication skills, as well as interpersonal skills.
  • Experience with multi-line phones.

Working Conditions:

DEQ believes in a diverse and inclusive work environment. All employees are expected to contribute to a work environment that collectively values and benefits from respecting its diversity and promotes a culture of inclusiveness.

This position will be based out of DEQ's office in Bend, Oregon and will require full-time in office work. The work is performed in-person, in a fast-paced, professional, multiple program office setting with multiple demands on time.

There will be occasional travel on official State business for meetings, conferences, trainings, and public hearings, some of which may include evening work and/or overnight stays. The job involves occasional lifting of objects which weigh up to 25 pounds, such as file boxes and packages.

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