Building Level Front Office Secretary

1 week ago

North Little Rock, Arkansas, United States LISA Academy Full time
Position Type:
Secretarial/Clerical

Date Posted:
3/26/2023

Location:
LISA Academy North K-5

Date Available:
07/06/2023Building Level - Front Office Secretary

Position Purpose
Under the direct supervision of the Principal, to provide a wide variety of complex and confidential secretarial support, communicating information to school employees, students, parents and others as required, and to assist in ensuring compliance of department/program activities with legal, administrative and district policy requirements.

Essential Functions:
  • Prepares, copies, and distributes notices, memoranda or other correspondence for the purpose of informing students, parents, and others regarding activities, events or other work-related matters.
  • Records and monitors student check-in and check-out procedures, ensuring the safety of all students during that process.
  • Enters daily attendance that comes from doctors' notes and parent phone calls. Enters attendance into eschool that is provided from LobbyGuard.
  • Sorts daily mail and delivers it to appropriate personnel.
  • Assists in maintaining documents, files and records in student files.
  • Answer phones, take messages for teachers and administration and making sure those messages are delivered in a timely fashion via email.
  • Prepares report cards to be sent out on a quarterly basis.
  • Taking payments from parents, entering them into the system and providing receipts for each transaction.
  • Prepares a weekly deposit from payments received.
  • Maintains copy machines, keeping track of supplies that are needed and submitting a PO for supplies when appropriate.
  • Maintains security of front loby and entrance to building.
Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the building

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone, etc.

Knowledge, Skills and Abilities
  • Ability to describe problems and work orally or in writing to supervisors as required.
  • Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
  • Ability to carry out instructions furnished in written or oral form.
  • Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed for position.
  • Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail).
  • Ability to problem solve job-related issues.
  • Ability to work with a diverse group of individuals.
  • Ability to process paperwork accurately according to standardized procedures.
  • Ability to maintain confidentiality of information regarding students, employees and others.
  • Organizational and time management skills.
  • Knowledge of office management procedures.
Physical and Mental Demands, Work Hazards
  • Works in standard office and school building environments.
  • Ability to work outdoors during outdoor student activities.
    *See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.
Qualification Profile
Hence providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
  • Graduation from high school.
  • Experience in an office environment required.
  • Experience in a school environment preferred.

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